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When you create a presentation, the main goal is to provide a file that will be presented. However, sometimes you need to create printable version of your presentation for people to take with them, or to take notes. A problem that might occur is when you use animation inside your PDF. If you have animations, each page might not printable in the way that you want. I have two versions of our PDF: an animated version and a static version. Let's take a look at each. The animated PDF has animations at every single page. It's pretty interesting. If I come over to the static PDF, nothing happens, and it's page after page after page.
The problem is if I try to print an animated PDF, each page might not output correctly. If we combine both of these into a PDF portfolio, we can have the best of both worlds: a printable version of our PDF and an animated version of our PDF. To create a PDF portfolio, you have to use Acrobat Professional. I am going to go to File > Create PDF Portfolio. Let's start by clicking Add Files. We are going to grab animated and static and click Open. Now that I both of these selected, there are quite a few different options for the PDF portfolio.
We are going to switch the List view, and we can put in a description next each of these. In Description, next to Animate, I'm going to type in "Use this for the presentation". For the static, I am going to type in "Print this PDF". You can see from the file size that the animated PDF is much larger than the static PDF. I am going to skip over the rest of the PDF portfolio options. For more information on portfolios, check out the Acrobat Pro Essential Training Series on lynda.com Online Training Library.
We will click Publish and then Save. We will save this to our Desktop, and we call this "presentation", and click Save. Now I am going to close this and close both of these PDFs. When I double-click on it, and when it opens up, you'll see we have two thumbnails: the static and animated. We have the description for "Use this for the presentation" and "Print this PDF." When I double-click on animated.pdf, I am ready to give my presentation.
Remember, if you create a PDF portfolio, you'll have to open it in Adobe Reader 9 or higher. Creating PDF portfolios are a great way to combine static and animated PDFs for your presentations.
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