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David Blatner brings his knowledge of and passion for InDesign to the latest release of this state-of-the-art publishing program, showing how to harness its power and functionality. InDesign CS4 Beyond the Basics covers the process of publishing with an eye on the program's latest nuances: optimizing page layouts, automating InDesign with Data Merge and XML, exploring interactive documents (including making movies), and exporting publications to a variety of formats. Exercise files accompany the course.
I have my Bliss_Magazine file open from the exercises folder. And I am going to zoom down here to the lower right corner of this page and I can see that this story jumps to some page later in the document. So I am going to switch to the Type tool, drag out a frame, and type Continued on page, but what number to type here? I just don't know. And if I do type a number then what would I do if the document pages get moved around and the rest of the story moves to a different page? What we need is some way of adding a Continued on page marker, which will automatically update for us. Can you do that? Sure, no problem, if you know where to look. While the text cursor is flashing in this frame, I am going to go the Type menu, scroll down to Insert Special Character, and look in the Marker's pop-up menu. Here we have something called the Next Page Number and that's what we want.
Right now it says, Continued on page 8. But that's a little weird because we are actually on page 8. If I look at the lower left corner of the document window, this is page 8. So what is it talking about? Well, let me jump out of Preview mode. Let me explain what's going on here. This story that says, Continued on page 8, isn't connected to any place else, it's not threaded to any other text frame. So InDesign has no idea that I mean for this text frame to refer to this story up here. What I need to do is make a relationship between these two text frames. And the way to do that is simply by dragging this frame up until it's either touching or on top of this frame. I am just going to make it so it's just barely touching; it's snapped out against there. And look what happened to the page number, it changed from 8 to 10 because this story actually does continued on page 10. If I drag it down here, it says 8. If I drag it up here so it snaps, it changes to 10. It is as simple as that.
I am going to do a little formatting here just to make this thing look a little bit better. First, I'll go to the Paragraph Styles panel, and I think I'll change this to a different paragraph style called Continued On page, which is italic so it stands out a little bit better. Then I'll go to the Object menu and choose Text Frame Options. Now I am going to set the Vertical Justification of this to Bottom. That way it will be down here away from the text so it doesn't smash up against the text there a little bit. So that's looking pretty good. We have our Continued on jump line, whatever you want to call it, at the end of this column. Now I would like to do the same thing at the top of the next column, out on page 10. So I am going to select this and copy it to the clipboard with a Cmd+C or Ctrl+C on Windows. And I will zoom back a little bit until we can see that column; up there it is, right down there on page 10. So I better zoom down in here and I'll just paste, Cmd+V or Ctrl+V.
Now in this case, I'll drag it up here and I need to make that relationship once again between this frame and this frame. So how do I do that? I do it by just dragging it down until it's on top of or touching that text frame. However, currently this 10 is still looking for the next page, not the previous page. So we better go change that. I'll double click to switch to the Type tool, select that 10, and delete it. And this time instead of going to the Type menu, I am just going to right click or Ctrl-click with one button mouse, scroll down to Insert Special Character. All the same features are here in the Context menu but this time I am going to be choosing Previous Page Number; there it is.
Previous Page Number is page 8. Of course the text is smashing in to the text in the story so I better change our Text Frame Options one more time. This time it will be aligned to the Top, instead of the Bottom and now it's looking pretty good. I move that down just a little bit with the Arrow keys. There we go. Now Continued, oh! No, not Continued on page 8. Continued from page 8. There we go, much better, much better. Now we've set it up, we have automatic page numbering. So what happens when the page numbers get changed? Maybe this whole spread gets moved around, or perhaps, I'll just open the PAGES panel, and I will come up to the top of the PAGES panel here, and I am just going to change page 1 to something different.
Double click on this little black triangle to open Numbering & Section Options, and I am going to change this to let's say, Page 47. Click OK, and InDesign does it sometimes, it just jumps to a totally random place on the page; I find it very annoying, I am not sure what's going on but I am just going to come back here, and pan back to where I was, and we can see that this now says, Continued from page 54 because of course, that is where it came from Page 54. I don't know if you have ever sent a file all the way to press with the wrong page numbers in it because the Proof Reader didn't check them all. But if you use these Automatic Page Numbering and Continued on page markers, that will never happen again.
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