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When we need to get text into InDesign, the preferable way of doing this is placing a text file, rather than copying and pasting a text file. Most of the time, in fact, it doesn't really make much difference, but when we place using File > Place, we have the chance of leveraging these options here, Show Import Options. Now, I have not done that yet, and I'm not going to do it here. I will be doing it later on, explaining what all these import options are, but when we place, we get to take advantage of these, and they can be very powerful.
For now, I just want to talk about an option that we have that determines how our text content is handled when we do copy and paste, because there are going to be times when we need to do that. Maybe we have received some text in an e-mail, or maybe we have a PDF, and we want to just copy and paste that text from the PDF into the InDesign document. So I'm going to switch now to a PDF, and this is a little joke, maybe; of course I wouldn't really put a Shakespeare sonnet in pink Comics Sans, but let's say this is how we've received it, so we need to work with this text.
I can select this text and I can copy it, and then I come over to InDesign. Now what I get is going to be determined by a preference. I'm going to show you that preference. It's the Clipboard Handling. So When Pasting Text and Tables from Other Applications, Paste: All Information. Okay, with that option chosen, I'm just going to put in one of the two columns. When I paste it, it comes in faithful to the original. In this case, not what we want; we're just after the text content, and we want to reformat it, and make it look a lot better than this.
So we could go and change that text preference, or we could just do this. I'm going to leave the preference how it is, and what I'm going to do is choose this option: Paste Without Formatting, or Control+Shift+V or Command+Shift+V, and that just gives us the text content. So when you need to copy and paste from another application, but you don't want to bring in the formats, paste without formatting.
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