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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In this exercise, we're going to take this tabbed list down at the bottom of the page that represents the contents of disc two, part of this two CD series that goes by the catchy name Radio One, Established 1967 and we're going to format it more or less like the formatted table at the top of the page, using that Table Style that we created in the previous exercise, which comprises the Cell Styles that we created before that and so on. By the way if you are just joining us, if you can catch right up with me by opening this document that's called Table style RTD.indd, that is Table Style Ready to Deploy, found inside of the 06 Table Styles folder.
Alright. I am going to scroll down to the bottom region of the page here and I am also going to press the W key in order to switch out of the Preview mode into the Normal mode. Now, I want you see these hidden characters, the tabs and the carriage returns and if you can't see them, then you need to go to the Type menu and choose this guy right there, Hide Hidden Characters and then choose this command right here which would appear as Show Hidden Characters. If it says Hide Hidden Characters then you can't see the hidden characters that are already displayed on screen. Alright, so I am going to go ahead and escape out of that menu and then I am going to go ahead and zoom in to the lower region here, so that you can see these guys right here, these double right arrows, the really double quote character, they represent the Tab characters.
Then these guys, these backward Ps, they represent the paragraph breaks or the carriage returns if you prefer, that's what I call them anyway. And then that number sign represents the end of the story. Now I am pointing that out because those items become instrumental when we convert this tabbed list to a table. Now I want you to get the Type tool right here in the palette of course, in the toolbox, and I want you to select everything that's part of this text block, by this text block I mean I'll go ahead and Ctrl-click or a Command-click on this text box to select it, because I have got the Type tool active right now, I have to press Ctrl or Command.
And you can see that this is indeed a text block. There is also a threaded text block that little guy right there, that little arrow head that you can barely see above the T in the word Track, that shows you that its threaded from the previous text block, the one up above, so you just have to bear that in the mind. Altogether in this lower text block we have a total of 22 paragraphs and I know that because there are 20 tracks, each of which is represented as a separate paragraph and then we have got the header row right here, which is a paragraph and then disc two, which is a paragraph. I want you to select all of those paragraphs except for the paragraph that contains the words disc two.
So in other words, I want you to one, two, three, four click and drag. So quadruple click and drag, down from the track row all the way down to the bottom of this text block in order to select all of the text that you see selected before you in the video. Then we can't just start applying a Table Style, I can't go over here to the Table Styles palette and click on Disc contents. Notice that it's dimmed. And the reason is because this is not a table, this is a tabbed list so you can't apply a Table Style to it. What we're going to do is convert this tabbed list to a table and apply the style at the same time by going up to the Table menu and choosing this guy right there, Convert Text to Table.
Just the easiest way to work, I have to tell you. Go ahead and choose this command then up comes the Convert Text to Table dialog box, our column separators are indeed Tab. I just showed you that a moment ago. We're using tabs to separate the columns of information and I had taken time to go ahead and format the tabbed list by the way, so that these columns don't overlap each other and the row separators are of course paragraph breaks, carriage returns, same dif. So you don't need to change those first two options, but you do need to change tables style from No Table Style to Disc contents.
Just like tha. There is one operation allows you to convert the text to the table and format the table at the same time. So now I am going to click OK in order to apply that modification. Now, a couple of things to note. First of all the columns aren't of the right width. So I am going to go ahead and press the Enter key on a keypad, or you can press the Escape key, if you want to if you did not load Deke keys. Just to deactivate that text for a moment. Notice that the columns don't line up properly with the columns in the table below. Even worse the rows are way too tight. They don't have the breathing rooms of the rows up above, so they are not nearly big enough.
We have a problem with the header. The header isn't formatted properly, we'll take care of that in a moment and then down here, you can see that all of the text is formatted properly except for 2006. That's set in a serif font. If you look very closely at it, you'll see that the text above is set in the proper font, which if I double click inside of there is Myriad Pro, but then I'll go ahead and dropdown to 2006 and you'll see that's it's a Adobe Caslon Pro. So it didn't take the proper formatting, just that one last cell. I am going to show you how to solve those problems by the way, the formatting problem right here and the fact that the header isn't formatted properly.
We'll solve those two problems in the next exercise and then after that, we'll take care of the fact that the rows aren't tall enough and the columns aren't the right width.
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