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Converting and styling a table

From: InDesign CS3 One-on-One: Style Sheets

Video: Converting and styling a table

In this exercise, we're going to take this tabbed list down at the bottom of the page that represents the contents of disc two, part of this two CD series that goes by the catchy name Radio One, Established 1967 and we're going to format it more or less like the formatted table at the top of the page, using that Table Style that we created in the previous exercise, which comprises the Cell Styles that we created before that and so on. By the way if you are just joining us, if you can catch right up with me by opening this document that's called Table style RTD.indd, that is Table Style Ready to Deploy, found inside of the 06 Table Styles folder.

Converting and styling a table

In this exercise, we're going to take this tabbed list down at the bottom of the page that represents the contents of disc two, part of this two CD series that goes by the catchy name Radio One, Established 1967 and we're going to format it more or less like the formatted table at the top of the page, using that Table Style that we created in the previous exercise, which comprises the Cell Styles that we created before that and so on. By the way if you are just joining us, if you can catch right up with me by opening this document that's called Table style RTD.indd, that is Table Style Ready to Deploy, found inside of the 06 Table Styles folder.

Alright. I am going to scroll down to the bottom region of the page here and I am also going to press the W key in order to switch out of the Preview mode into the Normal mode. Now, I want you see these hidden characters, the tabs and the carriage returns and if you can't see them, then you need to go to the Type menu and choose this guy right there, Hide Hidden Characters and then choose this command right here which would appear as Show Hidden Characters. If it says Hide Hidden Characters then you can't see the hidden characters that are already displayed on screen. Alright, so I am going to go ahead and escape out of that menu and then I am going to go ahead and zoom in to the lower region here, so that you can see these guys right here, these double right arrows, the really double quote character, they represent the Tab characters.

Then these guys, these backward Ps, they represent the paragraph breaks or the carriage returns if you prefer, that's what I call them anyway. And then that number sign represents the end of the story. Now I am pointing that out because those items become instrumental when we convert this tabbed list to a table. Now I want you to get the Type tool right here in the palette of course, in the toolbox, and I want you to select everything that's part of this text block, by this text block I mean I'll go ahead and Ctrl-click or a Command-click on this text box to select it, because I have got the Type tool active right now, I have to press Ctrl or Command.

And you can see that this is indeed a text block. There is also a threaded text block that little guy right there, that little arrow head that you can barely see above the T in the word Track, that shows you that its threaded from the previous text block, the one up above, so you just have to bear that in the mind. Altogether in this lower text block we have a total of 22 paragraphs and I know that because there are 20 tracks, each of which is represented as a separate paragraph and then we have got the header row right here, which is a paragraph and then disc two, which is a paragraph. I want you to select all of those paragraphs except for the paragraph that contains the words disc two.

So in other words, I want you to one, two, three, four click and drag. So quadruple click and drag, down from the track row all the way down to the bottom of this text block in order to select all of the text that you see selected before you in the video. Then we can't just start applying a Table Style, I can't go over here to the Table Styles palette and click on Disc contents. Notice that it's dimmed. And the reason is because this is not a table, this is a tabbed list so you can't apply a Table Style to it. What we're going to do is convert this tabbed list to a table and apply the style at the same time by going up to the Table menu and choosing this guy right there, Convert Text to Table.

Just the easiest way to work, I have to tell you. Go ahead and choose this command then up comes the Convert Text to Table dialog box, our column separators are indeed Tab. I just showed you that a moment ago. We're using tabs to separate the columns of information and I had taken time to go ahead and format the tabbed list by the way, so that these columns don't overlap each other and the row separators are of course paragraph breaks, carriage returns, same dif. So you don't need to change those first two options, but you do need to change tables style from No Table Style to Disc contents.

Just like tha. There is one operation allows you to convert the text to the table and format the table at the same time. So now I am going to click OK in order to apply that modification. Now, a couple of things to note. First of all the columns aren't of the right width. So I am going to go ahead and press the Enter key on a keypad, or you can press the Escape key, if you want to if you did not load Deke keys. Just to deactivate that text for a moment. Notice that the columns don't line up properly with the columns in the table below. Even worse the rows are way too tight. They don't have the breathing rooms of the rows up above, so they are not nearly big enough.

We have a problem with the header. The header isn't formatted properly, we'll take care of that in a moment and then down here, you can see that all of the text is formatted properly except for 2006. That's set in a serif font. If you look very closely at it, you'll see that the text above is set in the proper font, which if I double click inside of there is Myriad Pro, but then I'll go ahead and dropdown to 2006 and you'll see that's it's a Adobe Caslon Pro. So it didn't take the proper formatting, just that one last cell. I am going to show you how to solve those problems by the way, the formatting problem right here and the fact that the header isn't formatted properly.

We'll solve those two problems in the next exercise and then after that, we'll take care of the fact that the rows aren't tall enough and the columns aren't the right width.

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This video is part of

Image for InDesign CS3 One-on-One: Style Sheets
InDesign CS3 One-on-One: Style Sheets

89 video lessons · 10836 viewers

Deke McClelland
Author

 
Expand all | Collapse all
  1. 49m 7s
    1. How style automation works and why every file needs it
      2m 26s
    2. Installing the DekeKeys shortcuts
      3m 58s
    3. Meet the Eyedropper tool
      5m 43s
    4. Using the "loaded" Eyedropper
      2m 23s
    5. Loading new attributes
      1m 33s
    6. Lifting some attributes (and not others)
      4m 19s
    7. Eyedropper FYIs
      4m 51s
    8. The five kinds of style sheets
      3m 16s
    9. Meet the paragraph style
      2m 46s
    10. Applying the Find/Change command
      3m 41s
    11. The style sheet domino effect
      4m 10s
    12. Meet the object style
      4m 19s
    13. Appending a paragraph style to an object style
      2m 5s
    14. The power of the local override
      3m 37s
  2. 30m 5s
    1. The most common and useful style sheet
      40s
    2. Creating a paragraph style
      3m 57s
    3. The Paragraph Style Options dialog box
      3m 56s
    4. Assigning a keypad shortcut
      3m 9s
    5. The better way to create a style
      1m 30s
    6. Basing one style on another
      3m 16s
    7. Assigning a Next Style setting
      2m 31s
    8. Creating a closed style loop
      1m 40s
    9. Using the Quick Apply function
      3m 30s
    10. Formatting an entire story in one click
      2m 43s
    11. Auto-formatting as you type
      3m 13s
  3. 20m 44s
    1. Style sheets are dynamic
      39s
    2. Changing the font for multiple style sheets
      4m 29s
    3. Updating a shared attribute
      2m 24s
    4. Type style, skew, and tracking
      4m 12s
    5. Clearing and integrating local overrides
      3m 6s
    6. Removing widows with Balance Ragged Lines
      2m 47s
    7. Additional tricks for clearing overrides
      3m 7s
  4. 35m 13s
    1. Styling words, numbers, and symbols
      1m 16s
    2. Organizing style sheets
      6m 14s
    3. Character styles protect overrides
      5m 21s
    4. Creating a character style
      3m 44s
    5. Prioritizing style sheet shortcuts
      5m 24s
    6. Applying your new character style
      2m 51s
    7. Updating two styles in one pass
      4m 24s
    8. When in doubt, be obsessive
      5m 59s
  5. 1h 17m
    1. Character styles on steroids
      1m 15s
    2. Repeating style elements
      4m 0s
    3. Establishing a nested style
      3m 32s
    4. Setting the range of a nested style
      4m 3s
    5. Troubleshooting the nested range
      6m 49s
    6. Assigning automatic numbers
      2m 13s
    7. Assigning automatic bullets
      4m 49s
    8. Starting and restarting numbered sequences
      4m 16s
    9. Nesting a number or bullet style
      4m 45s
    10. Setting precise guidelines
      6m 24s
    11. Right-aligning numbers
      7m 31s
    12. Center-aligning bullets
      4m 10s
    13. Auto-numbering figures
      3m 0s
    14. Creating a custom Number setting
      4m 18s
    15. Specifying a chapter number
      3m 9s
    16. Numbering across threaded frames
      4m 5s
    17. Using a "list" to number across stories
      4m 29s
    18. What you can and can't do
      4m 37s
  6. 53m 18s
    1. If you make tables, listen up
      1m 1s
    2. A tale of two tables: Introducing the document
      2m 15s
    3. Creating a cell style
      5m 8s
    4. Adjusting the Inset values
      3m 37s
    5. Formatting the body of a table
      4m 22s
    6. Creating and applying column styles
      5m 32s
    7. Creating an all-inclusive table style
      4m 42s
    8. Converting and styling a table
      4m 49s
    9. Fixing formatting errors
      4m 21s
    10. Fixing row height and column width
      5m 25s
    11. An argument for independent cell styles
      2m 33s
    12. Making a dependent cell style
      3m 26s
    13. Selectively applying a cell style
      6m 7s
  7. 1h 10m
    1. The convergence of very nearly everything
      1m 18s
    2. Updating a style from the Find Font command
      4m 24s
    3. Step, Repeat, and Distribute
      4m 57s
    4. Adding text; removing style
      3m 3s
    5. Object-level formatting attributes
      3m 48s
    6. Creating an object style
      3m 43s
    7. Creating paired paragraph styles
      6m 28s
    8. Nesting paired paragraph styles
      3m 9s
    9. Inline and above line graphics
      5m 19s
    10. Creating an anchored object
      6m 29s
    11. Viewing frames and threads
      3m 52s
    12. Creating an anchored object style
      3m 48s
    13. Establishing anchored object defaults
      3m 44s
    14. Problems? Fit the frame to the contents
      4m 35s
    15. Employing a highly selective object style
      5m 27s
    16. The best way to anchor objects
      2m 23s
    17. Moving and anchoring text and objects
      4m 4s
  8. 1m 7s
    1. Goodbye
      1m 7s

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