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In InDesign CS4 Power Shortcuts, Adobe product manager and designer Michael Ninness reveals hundreds of tips to boost productivity, including the top 20 power shortcuts every InDesign user must know. From placing multiple images to the hidden power of Quick Apply, each one of these videos covers an important topic, and includes just the right amount of information to make anyone a true InDesign power user. InDesign users are always looking for faster, more efficient ways to do everything, and this course offers just what they're looking for. Exercise files accompany the course.
There's a very cool attribute about layers in that they can be set to be non-printing, and why would you use that? Well, maybe to create a Notes layer. Now remember layers are document wide. So every page has the same layer stack available. So right now I am on page 30, I have got Layer 2, Layer 1. If I double-click on page 29, I have the same layer stack there. Now each page has its own content on each of those layers, but the layer structure is the same from page to page. Which means if I wanted to create a Notes layer and leave little notes for myself or others on every page, I can control the visibility of those notes document wide just by turning on and off the visibility of that one layer.
So let's kind of see how this works. I am going to select this object and right now it's just on layer 2, I am going to rename layer 2 to Notes. To do that you just double-click on the name of the layer. I am going to go ahead and call this 'Notes' and there is that important checkbox Print Layer. By default every layer is a Print Layer when you create it. I am going to turn off the Print Layer and I am going go click OK. Now you may wonder, 'What just happened here?' First we did rename our layer 'Notes' and it's also in italics. That is your visual clue, by looking at the layers palette, that it is a non-printing layer.
Print Layers are not in italics. So just pay attention to that little nuance there. And it kind of looks weird. What happened to may object? It's not showing up anymore, even though the layers is actually turn on in terms of its visibility. The reason being because I am working in the Preview mode. If I press the letter 'W' on my keyboard, I go back to the Normal mode where I see all my guides in the pasteboard and the ruler guides and whatnot and non-printing objects, or non-printing layers. If I'm in the Preview mode by pressing W again, the Preview mode is supposed to simulate what your output looks like.
So this is a great verification that if I have a non-printing layer, any content on the non-printing layer should not show up in output. So to verify that, just press the W key and if you see a note there that you are not supposed to see, it's on a layer that's not been set to be non-printing. So W toggles you in and out and there you have it. Now if you had notes on multiple pages, you can turn off the visibility of the notes at any time by clicking the eye for the layer and that hides that content.
That's another way to kind of control non-printing, right? Just turn the layer off and since it's not visible, it won't be included in output. But actually taking the step to double-click on a layer and turning off the Print Layer checkbox just gives you that extra insurance that content that you don't want to include in your output will not be included.
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