Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Collecting, conveying, and placing content

From: InDesign CS6 Essential Training

Video: Collecting, conveying, and placing content

As you're working, you'll often find that you need the same content in more than one place. You know you can copy and paste it, but sometimes that's clunky and slow, especially if you need to grab a bunch of frames from one document, and lay them out differently in another document. That's where the content collector shines. I have my brochure document open right now, and I want to grab some of this content, and lay it out slightly differently in a new document over here; this letter-size flyer. To do that, I am going to go back to my brochure, and choose the Content Collector tool. That's the fifth tool over here in the Tool panel, and when you click on it, or press the letter B to select it, up comes the content conveyor at the bottom of the screen.

Collecting, conveying, and placing content

As you're working, you'll often find that you need the same content in more than one place. You know you can copy and paste it, but sometimes that's clunky and slow, especially if you need to grab a bunch of frames from one document, and lay them out differently in another document. That's where the content collector shines. I have my brochure document open right now, and I want to grab some of this content, and lay it out slightly differently in a new document over here; this letter-size flyer. To do that, I am going to go back to my brochure, and choose the Content Collector tool. That's the fifth tool over here in the Tool panel, and when you click on it, or press the letter B to select it, up comes the content conveyor at the bottom of the screen.

This big gray box is where all the objects are going to be stored temporarily, so that I can place them in the other document. Now, there is technically two tools involved here: the Content Collector, which is down here, and the Content Placer, over here. You can also select those in the Tool panel, just by clicking and holding for a moment. Again, two tools: the Content Collector, which lets me pull up objects into the conveyor, and the Content Placer, which will let me place those conveyor objects down into my new document. I want the collector tool right now, of course, so I'm going to select that, and then, when I place that on top of any object inside my document, it highlights, saying this is available for putting into the conveyor.

I'll click on it, and you'll see that it shows up in the conveyor. There is various ways of getting objects into the conveyor. One is by clicking; another is by clicking and dragging. For example, I'll click and drag on the pasteboard over here, right over pretty much everything on the right side of that page. And as soon as I let go of my mouse button, you'll see all those objects are added into my conveyor as a set. It's a set of, in this case, six different objects -- I could tell there are six, because there is a little blue 6 at the top here -- and those six objects are in a set. I'll talk about sets in just a moment.

I think I'll also grab this photographer, and then let's jump to the next spread, with an Option+Page Down, or Alt+Page Down. Now in this case, I see there are three images on the page that I'd like to move into my conveyor. I am going to do it slightly differently. I am going to select the Selection tool, and you'll notice that as soon as I choose any other tool, the conveyor disappears. Those objects are still there; don't worry. I am going to select all three of the images that I want to collect, and then go back to my Content Collector tool by pressing B. Up comes the conveyor, and now I'm going to place all of those selected objects into my conveyor by clicking the little Load Content button in the lower right corner.

When I click on that, up comes the Load Conveyor dialog box, and you can see that I could choose all of the objects on my page, or even all of the objects on all of my pages, and load them all into the conveyor, or in this case, I am just going to choose the Selection. Click OK, and I get another set, with three images in it. That's good enough for now. Let's switch over to our other document, and start placing. It's a blank document. I'll press the B key to switch to the Content Placer tool, because that B key toggles between the two tools, and now I need to choose what I want to place.

When I have the Content Placer tool, I can use the arrow keys on my keyboard to move between each item in the conveyor. So I'll hit the right arrow key, and you can see that now I have this set of six different objects. I'll hit right arrow again, and I've got this photographer. Now I'll press the left arrow key to go back to that set, and the down arrow key to go into this set. This actually lets me look inside, and see those six objects that are inside this set. I'd like to get that black box over there for a background, so I'll hit the left arrow key a couple of times to move over to it.

Now all I need to do is click and drag. The object is always scaled proportionally when I click and drag. In this case, I actually need it disproportionally; I want it to fill the page. So I am going to hit the V key to jump my Selection tool. Then I'll drag this out to fill the page. Hit B again to jump back to the conveyor, and let's place another image. I like this one that I have loaded up. Why don't I just click, and drag that out. Now I've got a logo, and I am not sure when I need the logo yet.

Let's go ahead and skip past that one. This one I didn't actually mean to grab. That was a mistake, so let's take it out of the conveyor, or just throw it away by hitting the Escape key. That just dismisses it; don't need that one. We are going to need this image, probably up here somewhere, and this graphic design text frame, we're going to click and drag up here, and you can see that scales it proportionally. I should point out that as I am clicking, or dragging, it's removing them from the conveyor. That's because I have this first mode selected in the conveyor.

There is three modes here: one places, and removes it from the conveyor; the next one places it, and leaves it on the conveyor; and the third places it, leaves it in the conveyor, but then goes on to the next object in the conveyor. Most of the time, you're going to want to stay in that first mode. I am not ready to place that logo yet, so I'll hit the up arrow key to go back to my rest of my objects, and I think I'll drag that photographer. I want to put the photographer down to the bottom of the page, but I can't see the bottom of my page right now, so I could move the conveyor; it's easy to drag around. Or you could hide it temporarily by pressing Option+B or Alt+B. Then I'll click and drag; let go.

That's pretty good. And then Option+B or Alt+B again, up comes the conveyor, and I am ready to add a few more things. Let's grab those three pictures. In this case, I want to drag all of them out at the same time, so I am not going to go into this set; I'm simply going to click and drag. You'll see that when I click and drag, it actually positions them in the same arrangement as they were in the original document. In this case, I want to lay them out slightly differently, so I am going to Undo, and then hit the arrow key to select them again in the conveyor. And now when I click and drag, I am going to use a little trick: the arrow keys on the keyboard again.

By pressing the up arrow key, I'm moving to what's called the Gridify mode, and I start getting a grid of objects. I'll hit the arrow again, and you can now see by the blue outlines that I have three objects stacked up on top of each other. When I let go, you'll see the images are imported. Let's go ahead and lay those out on the page, I'll switch to the Selection tool, drag these onto the page little bit, and then I'll use my smart guides to align them.

While I am here, I think I'll move this image to the bottom, and lay this out a little bit differently, and I think I'll scale this photographer up. All right; I only have a couple of more things to add. I'll go back to my Content Placer by pressing B, and I'll select this logo with the right-arrow key, and I think I'll add this down in the lower left corner. So I am going to hide that content conveyor, and then click; looks pretty good, and it loads up the last item on here, which is the text frame.

Now, that text frame I want to do something special with, so I need to show my conveyor again, and I want to turn on two checkboxes at the bottom: Create Link, and Map Styles. Create Link means InDesign should make a link between this object, and the other document, so that if the text or object changes in the other document, it will also be able to be changed in this document. It's an extremely powerful feature that let's you keep multiple documents in sync. The Map Styles feature is important, because the styles in one document don't necessarily match the styles in another document.

For example, in this case, if I simply drag out this frame, it's going to be black text on a black background. That won't do. But I have a different paragraph style in this document called White Bodytext, and I want that black body paragraph style to map automatically to the White Bodytext here. So to do that I'd click on the Map Styles button, up comes the Custom Style Mapping dialog box. First I need to choose what the source document is; where this text is coming from. That's the brochure document.

Next, I click New Style Mapping, and then I choose the paragraph style which is incoming; I happen to know that's called body. But when it comes into this document, I want it to map to a different one. I click there, and I say map it to White Bodytext. That's all I need to do. I'll click OK, and now when I click and drag, the text comes in, and it's mapped. Let's take a look. Let's jump to the previous spread. Over here, it was black text in that font, and over here it's white text; very different.

All right, I think we're done. I'll jump to the Selection tool, and go into Preview mode by pressing the W key, and you can see that these conveyor tools are an incredible boon to production artists, and designers who need to take the same content, and rework it, day in and day out. It certainly takes some practice, and getting used to, but it can really help you lay out pages fast.

Show transcript

This video is part of

Image for InDesign CS6 Essential Training
InDesign CS6 Essential Training

113 video lessons · 82883 viewers

David Blatner
Author

 
Expand all | Collapse all
  1. 1m 23s
    1. What is InDesign?
      1m 23s
  2. 2m 38s
    1. Welcome
      1m 0s
    2. Using the exercise files
      1m 38s
  3. 21m 19s
    1. Getting started
      3m 33s
    2. Adding or editing text
      3m 23s
    3. Adding or replacing graphics
      4m 31s
    4. Moving objects around
      4m 55s
    5. Printing and creating a PDF
      4m 57s
  4. 26m 6s
    1. Exploring the application window
      6m 25s
    2. Navigating and magnifying pages and objects
      6m 24s
    3. Setting rulers and measurements
      2m 35s
    4. Working with panels
      3m 58s
    5. Setting the view quality of artwork
      2m 31s
    6. Adjusting view and preview settings
      4m 13s
  5. 27m 52s
    1. Creating new documents
      7m 39s
    2. Saving and reverting documents
      4m 2s
    3. Saving for CS4 and CS5 with IDML
      2m 24s
    4. Setting the margin and column guides
      4m 29s
    5. Putting ruler guides on the page
      5m 7s
    6. Bleeding colors or images off the side of the page
      4m 11s
  6. 23m 37s
    1. Inserting, deleting, and moving pages
      4m 32s
    2. Changing page size
      4m 38s
    3. Creating and applying master pages
      5m 18s
    4. Overriding master page items
      2m 43s
    5. Adding page numbering
      2m 22s
    6. Changing page numbering with sections
      4m 4s
  7. 52m 47s
    1. Understanding text frames
      3m 38s
    2. Typing and editing text
      4m 48s
    3. Inserting special characters
      4m 1s
    4. Importing text
      3m 47s
    5. Threading text frames
      3m 12s
    6. Setting text frame columns
      4m 31s
    7. Setting text inset and vertical justification options
      3m 48s
    8. Allowing text frames to grow and shrink
      4m 5s
    9. Putting text on a path
      5m 50s
    10. Using the Story Editor
      5m 10s
    11. Checking spelling
      5m 12s
    12. Using Find/Change
      4m 45s
  8. 28m 19s
    1. Importing graphics
      8m 20s
    2. Using the Links panel
      7m 17s
    3. Editing graphics in their original app
      3m 10s
    4. Fitting graphics to the frame
      5m 1s
    5. Taking advantage of image transparency and clipping paths
      4m 31s
  9. 35m 49s
    1. Selecting objects
      5m 2s
    2. Applying basic strokes and fills
      5m 6s
    3. Colorizing images
      1m 59s
    4. Adjusting transparency
      4m 4s
    5. Adding drop shadows
      3m 33s
    6. Using other transparency effects
      5m 15s
    7. Copying and formatting with the Eyedropper tool
      5m 59s
    8. Finding and changing object formatting
      4m 51s
  10. 18m 34s
    1. Creating color swatches
      4m 33s
    2. Understanding the danger and power of unnamed colors
      5m 46s
    3. Creating gradient swatches
      3m 53s
    4. Applying gradients
      4m 22s
  11. 15m 27s
    1. Editing frame and path shapes
      5m 8s
    2. Adding rounded corners and other corner options
      4m 8s
    3. Making polygons and starbursts
      1m 59s
    4. Creating text outlines
      4m 12s
  12. 37m 56s
    1. Positioning objects with the Gap tool
      3m 54s
    2. Stacking objects
      2m 5s
    3. Creating and controlling layers
      5m 27s
    4. Managing objects in the Layers panel
      3m 33s
    5. Grouping and locking objects
      3m 10s
    6. Nesting objects
      3m 23s
    7. Aligning and distributing objects
      4m 20s
    8. Understanding text wrap
      5m 51s
    9. Using anchored objects
      6m 13s
  13. 26m 16s
    1. Duplicating objects
      5m 37s
    2. Collecting, conveying, and placing content
      8m 58s
    3. Rotating objects
      2m 22s
    4. Scaling objects
      4m 21s
    5. Skewing objects
      1m 8s
    6. Mirroring objects
      3m 50s
  14. 24m 19s
    1. Applying basic character styling
      7m 31s
    2. Applying advanced character formatting
      4m 28s
    3. Changing case
      3m 23s
    4. Using Find/Change for text formatting
      5m 3s
    5. Using Find Font
      3m 54s
  15. 32m 51s
    1. Applying formatting to a paragraph
      4m 4s
    2. Spanning a paragraph across multiple columns
      2m 10s
    3. Splitting a paragraph into multiple columns
      1m 52s
    4. Using drop caps
      3m 26s
    5. Setting tabs
      7m 36s
    6. Adding rules (lines) above or below a paragraph
      3m 23s
    7. Adding automatic bullets
      4m 10s
    8. Numbering paragraphs
      6m 10s
  16. 19m 47s
    1. Creating and applying paragraph styles
      6m 10s
    2. Using character styles
      4m 45s
    3. Editing and redefining styles
      2m 20s
    4. Using object styles
      2m 47s
    5. Applying styles with Quick Apply
      3m 45s
  17. 39m 59s
    1. Creating a table
      4m 29s
    2. Adjusting rows and columns
      4m 36s
    3. Adding and deleting rows and columns
      3m 0s
    4. Formatting a table
      4m 32s
    5. Formatting cells
      6m 2s
    6. Applying table styles
      5m 33s
    7. Placing graphics in cells
      3m 1s
    8. Importing Microsoft Word and Excel tables
      8m 46s
  18. 16m 45s
    1. Building a multi-document book
      7m 27s
    2. Creating "continued on..." jump lines
      3m 51s
    3. Constructing a table of contents (TOC)
      5m 27s
  19. 23m 8s
    1. Exporting EPUBs
      6m 12s
    2. Creating an interactive PDF
      12m 49s
    3. Building a Flash SWF
      4m 7s
  20. 28m 1s
    1. Checking a document with the Preflight panel
      5m 26s
    2. Packaging for output
      3m 34s
    3. Using the Print dialog box
      4m 52s
    4. Printing a small booklet
      2m 46s
    5. Exporting a PDF
      7m 56s
    6. Exporting text
      3m 27s
  21. 1m 25s
    1. Next steps
      1m 25s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed InDesign CS6 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.