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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In this exercise, I am going to show you two things. First of all, I am going to show you how to override the overrides so that you are reassigning the absolute settings that are associated with a style sheet. I am also going to show you how to update a style sheet to include the local overrides. So here I am very zoomed in on this page and I have gone ahead and saved down a catch up document just in case, it's called Byline overrides.indd found inside the 03_update styles folder.
I've triple clicked inside of Marjorie Kaminsky in order to select that entire line of type. Notice that here inside the Paragraph Styles palette, Byline has a + sign after it indicating that there are some overrides. Bold Italic, tracking: 20, and Skew angle: -8 degrees are all formatting attributes that I've applied to this text that are not included with the absolute description of this Paragraph Style. Now if I want to override the overrides, if I want to reset that text, I would Alt+click or Option+click on the word Byline and this is a very good trick to bear in mind because there's all kinds of times where you are going to have to restore text to the absolute style sheet settings.
Another way to work, I'll go ahead and undo that modification and another thing you can do in addition to Alt+clicking or Option+clicking on Byline, you can go down here to this little Paragraph icon and it's a backward P with a + sign next to it and a line through the entire thing that tells that you are going to clear the overrides and you click on it and the overrides are clear just like that. Alright, so two different ways to clear overrides. I am going to go ahead and undo the overridden overrides because I want to associate the overrides with the style sheet description.
So this is another way to work. If you want to update a style sheet, you can go ahead and just apply your changes to some representative text, then go over to the Paragraph Styles palette here, click on this little palette menu icon and then choose this command right there, Redefine Style or you can apply this keyboard shortcut, which is mash your fist down on the keyboard; Ctrl+Shift+Alt+R, this would be Command+Shift+Option+R on the Mac. And just like that let's go ahead and zoom out actually so we can see this. As we apply it, I am going to go ahead and zoom out a little bit and then drag the page up so that we can see the other bylines here: Harold Ottersen and Margueritte Omstead. And then as soon as I go ahead and apply this command, Redefine Styles, notice that they all update and not only do Marjorie Kaminsky and Harold Ottersen and Margueritte Omstead, not only do they all update, all those bylines, but we updated the shared attributes inside of the description text as well.
So I've gone ahead and skewed the text backwards because there was no false italic value associated with those guys. I've also assigned a tracking value of 20 because there was no tracking value associated with them either. In the next exercise, we are going to fix the description text including balancing the lines so we get rid of those nasty widows right there. Join me, won't you?
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