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In this course David Blatner builds on his Essential Training series, bringing his knowledge of and passion for Adobe InDesign to lessons that show you how to harness its power and functionality. This installment covers a wide range of advanced topics from interface customization to cutting-edge layout and text-formatting techniques. Learn how to set key application and document preferences, format long documents, match swatches, use GREP styles, and much more.
Habla espanol? Sprechen Sie Deutsch? If you speak another language, or more precisely, if you have to use text from another language inside InDesign, you should tell InDesign about it. After all, InDesign has spelling and hyphenation dictionaries for 3,000 different languages. Let me show you how you could do that. I'm going to Zoom In on the lower right corner of this exercise file by holding down Command+Spacebar or Ctrl+Spacebar in windows. I'll just drag in on one of these paragraphs and we can see at the bottom of this paragraph, there's some text, a phrase that's in Italian.
I think it's "fonte di gioia" or something. I don't speak Italian, sorry. But I do know that it's not English, it's Italian. The problem is, is that if I do a spell check, this will show up as misspelled. Also, if it's at the end of the line, it may hyphenate incorrectly. So, I'm going to tell InDesign that this is Italian and those problems will go away. First, I'm going to go to the Edit menu, and from the Spelling sub-menu, I'm going to turn on Dynamic Spelling. When I do that, it highlights the words that it thinks are misspelled. Now, I'll double click with the Selection tool to switch to the Type tool, then select the text, and I'm going to change its language.
I can do that in two places. First, I could do this with manual formatting by coming up here to the Control Panel, making sure that I'm looking at the character formatting mode by clicking that little A in the upper left corner, and then in the middle of the Control Panel, setting the Language menu from English to some other language. Look at all the different languages in here. I'm going to choose Italian. When I do that and click out here, you can see that InDesign has removed that highlight, that little red squiggle, it's no longer misspelled. I'm going to undo that by going to the Edit menu and choosing Undo just so I can show you the other way that you can apply a language.
If you have a lot of words or phrases in a certain language, it's a good idea to create a character style for them. So I'll go to the Characters Styles panel, I'll choose New Character Style from the Panel menu, and I'm going to call this Italian. Next, I'll go to the Advanced Character Formats pane of the New Character Style dialogue box, and that's where the language pop up menu lives. I'm going to choose Italian out of this list, then I'll click OK. As soon as I apply the Italian Character Style to that text, that little highlight goes away again.
I'm also going to double-click on the Italian Character Style and change the basic character format from Regular to Italic. I like applying Italic to foreign language text just so that it stands out as something people know that is not English. So Character Styles are great when you only have a word or small phrase inside of a paragraph that you want to apply it to, but Paragraph Styles are more appropriate if you have an entire paragraph, or maybe even a whole story in a different language. For example, maybe you're doing a bilingual document and you have got half the document in English and a half in Spanish.
Let's go ahead and make a paragraph style. I'll jump to the Paragraph Styles panel, choose New Paragraph Style, and I'm going to call this body spanish, and I'm going to based it on body, but I'm going to change the language here in the Advanced Character Formats pane from English to Spanish. I just click on that pop-up menu then hit the S key to jump to the bottom of that list, that just is a fast way to get to Spanish, then I'll click OK. As you can see, I now have a New Paragraph Style, called Body Spanish, right next to body.
So if I click anywhere in this next paragraph and then apply that Body Spanish Paragraph Style to it, you can see that InDesign has changed the language for the entire paragraph. Unfortunately, this paragraph is not actually in Spanish so InDesign says most of these words are misspelled. I can't find those in the Spanish dictionary, you get the idea. So, I'm going to set this back to body and it should go back to the way it was. Unfortunately, we're seeing a little bug in InDesign, sometimes when you change from language to the next in the Paragraph Styles, the Dynamic Spelling does not get updated, I don't know why, but all you have to do is go back to the Edit menu, and turn Dynamic Spelling off, and then turn it back on again, and you can see that now those highlights are gone.
So it was just a screen display problem, I don't know why that happens. Now, there's one other language trick that I want to point out here. I'm just going to click in the middle of this paragraph and type www.indesignsecrets.com. This is not the best example of this, it's kind of a forced example, but I just want to point out that sometimes when you're working with URLs or web addresses, the text shows up incorrectly. Now not only is it showing up as misspelled, we know that because it doesn't know in its dictionary, but more importantly, it's added a hyphenation at the end of the line, and that's bad.
You don't want InDesign to add hyphens in the middle of the text because your reader may not realize whether that hyphen should or shouldn't be there. You know, should they actually type a hyphen when they're going to their web browser? So there's a good solution here, and that solution is to select your web address, and then go to the Language menu and change it from some language to No Language. Tight up here at the very top of the menu there's an option for No Language. When you do that, you'll notice that not only is it now spelled correctly, InDesign doesn't even try and spell check it, but it doesn't hyphenate incorrectly.
It'll only break at the end of the line at a dot, or an @ symbol, or some other punctuation that's already inside that URL. So that's really helpful whenever you're dealing with URLs or any other kind of web address. Just change the language to No Language. I'll go ahead and select that and delete it because I don't actually need that in this story. Now of course what I really want is a feature in InDesign that will automatically translate my text and my documents into another language. Well, InDesign doesn't do that yet, maybe someday.
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