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Nobody spells everything right all the time. I mean, hey that's what spellchecking features are for. And fortunately there is quite a good one built into InDesign. I have this flyer document open from my Exercise folder and it looks pretty good, but before I send it to print I'd better check the spelling. I can do that by going to the Edit menu, choosing the Spelling sub menu and then choosing Check Spelling or much faster, just press Command+I or Ctrl+I on Windows. As soon as I do that up comes the Check Spelling dialog box and it immediately starts showing the suspect words.
This first word, Ellingsworth is somebody's name, looks right to me. I'm going to skip it. Then it goes to Roux, well Roux is the name of this company and I use that a lot in these documents. So I have a chance to either Skip it or Ignore All. If I choose Ignore All it's like pressing Skip for every instance that it finds, in fact not just in this Check Spelling, but every time I do Check Spelling until I quit InDesign. If I always wanted to think this word is spelled correctly, then I'll add it to my User Dictionary.
That's what I am going to do, I will click Add and it moves on to the next word. Instead of checking one word at a time there is another way to check my spelling. I am going to the click Done to close this dialog box. I will go back to the Edit menu, choose the Spelling submenu and I am going to turn on Dynamic Spelling. I like Dynamic Spelling because you can see at a glance whether something is spelled incorrectly. For example, I'll zoom in here using Command+Spacebar and drag or Ctrl+Spacebar in Windows. And I can see anything that it thinks might be misspelled has a red zigzag line under it.
This way I can very quickly pan around looking for things that might be spelled wrong. Here's one down here, ACDEMY, we better change that. Now I could change that manually or I could simply place my cursor inside the word and then right-click or Ctrl+Click with one-button mouse and up at the top of a Context menu are the suggested words, what it thinks we are trying to spell here. I'll choose Academy and it fixes the misspelling for me. Now I am going to switch over to my roux_ article file and check my spelling here.
Because I chose Dynamic Spelling it's going to stay on for all of my documents that I have open. Now I am going to switch my next spread with an Option+Page Down or Alt+Page Down and I am going to zoom in on this text frame. I see a few words here that I suspect it doesn't know if those are spelled correctly, but it also sees some other words that have a green zigzag line. That means that they're not misspelled, but there's something else that's wrong with them. In this case it's obvious, there are two words that are exactly same in a row, if I double-click that and delete it the zigzag goes away.
Down here the word trying should be capitalized, so it's telling me something's wrong. I will get rid of the lowercase t and put in an uppercase T and the zigzag goes away. You can control what InDesign considers right and wrong in the Preferences dialog box. I will press Command+K or Ctrl+K on Windows, click on the Spelling pane of the dialog box and we can see that there's a number of things we can change, misspelled words, repeated words, uncapitalized words and uncapitalized sentences. We can also change the color InDesign uses on those little zigzag lines.
One more thing I want to show you about Spelling. I will click OK and I am going to come down here and just type a word, like Grazie, now Grazie immediately shows up as misspelled, but I know that it's not misspelled. I know that it's spelled correctly in Italian, right? So how do I tell InDesign that that word is spelled correctly, it's just Italian. The trick is to select it, go to the Control panel and in the Control panel make sure that the mode is set to Character mode.
That's this little A button in the upper left corner that shows me all the Character Formatting in the Control panel. I will be talking about that in great detail in a later chapter. Out here in the middle of the Control panel there is a pop-up menu which is all the languages that InDesign knows about Dutch, Estonian, Finnish, French and you got it Italian. If I choose Italian for this word then InDesign suddenly stops thinking, it's misspelled. Now because I love tips and tricks I always want to give you the best, I want to show you one more language trick that you should know about.
I am going to type in a web address. I am going to click down here at the bottom of this paragraph and I'm the type in my address www.63p.com there you go, that's my personal website, now you all know it shows up as misspelled. Well, I know that's not misspelled, so I need to tell InDesign that that web address is not misspelled, but I can't tell it that it's English or Estonian or Latvian or something. What I can do is tell it that it's no language, I will select that URL, come up to the Language menu and at the very top the option is No Language.
Anything set to No Language cannot be spell checked, so it never shows up as misspelled. Of course just performing a spell-check won't guarantee your text is all correct. So finding a proofreader is always a good idea. But InDesign's spellchecking features are definitely worth running first.
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