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Checking spelling

From: InDesign CS5 Essential Training

Video: Checking spelling

Nobody spells everything right all the time. I mean, hey! That's what Spell Checking features are for. And fortunately there is a pretty good one built right into InDesign. I have this brochure open here, but before I send it off to print I'd better check the spelling, and see if it's all right. I'll click Edit, I'll go down to the Spelling sub-menu and I'll choose Check Spelling. The shortcut is Cmd+I or Ctrl+I on Windows. Up comes the Check Spelling dialog box and it immediately kicks into gear and finds the first thing that's misspelled.

Checking spelling

Nobody spells everything right all the time. I mean, hey! That's what Spell Checking features are for. And fortunately there is a pretty good one built right into InDesign. I have this brochure open here, but before I send it off to print I'd better check the spelling, and see if it's all right. I'll click Edit, I'll go down to the Spelling sub-menu and I'll choose Check Spelling. The shortcut is Cmd+I or Ctrl+I on Windows. Up comes the Check Spelling dialog box and it immediately kicks into gear and finds the first thing that's misspelled.

It say's the word Monterey is misspelled. Now if you don't know where on your page it's on, sometimes it's not exactly immediately obvious. It is highlighted but sometimes you don't see it, especially if it's on top of an image like it is right now, fortunately the Check Spelling dialog box is kind of like a panel. I can move it around. It just floats on top of things and I could even use my View menu to zoom in and out on things. So I'll choose zoom in and I can see that it zooms in on the word Monterey that's highlighted on the page. You can also use the keyboard shortcuts like Cmd++ or Ctrl++ on Windows.

Now Monterey, it says that it's misspelled. I happened to know that it's not misspelled. This is the way Monterey is spelled in California as opposed to Monterrey, Mexico which is how it's spelled here in this list of suggested corrections. So if I was talking about Mexico I would simply click on the suggested correction and then click Change. But in this case I'm not going to do that, I'm going to say Ignore All. Now I actually have two options here, I could choose Ignore All or Skip. Skip just jumps past this one instance of the word Monterey, but the next time Monterey shows up in this document it would flag it as being incorrect.

Or I could choose Ignore All, which will jump past all instances of the word Monterey throughout this document. That's what I'm going to do. I'll click Ignore All, which just says this is not a problem for me. Actually there is a third option too and that is, I could click Add, if I do that it will add it to my User Dictionary and so that this word will not be flagged as misspelled in any of my documents that I am spellchecking from now on. So actually I'll do that for this word Salinas. Salinas is another city in California, I know it's going to show up a lot, I'll click Add and it's added to the dictionary.

It will no longer be marked as misspelled in any of my documents. Here's another one Sur. That's from Big Sur I'm just going to Skip past that one. I'll skip past a few of these. Here's another one. It can check for repeated words. Always look in the upper left corner here of the dialog box and you can see what its finding is it a misspelled word or in this case a repeated word. It saw that the word if showed up two times, and it's saying we suggest that you change it to just that one word if. So I'll click on Suggested Corrections to tell it yes please, do make that change.

And then I will say Change it and it makes that change on my document and jumps to the next problem. What did it find? It found the word, mucho. Mucho is not English. That's why it is saying it's misspelled. It's Spanish. So what do I do? I could say go ahead and add it to my dictionary, or Ignore All. But in this case I am going to do something completely different, I am going to tell InDesign that this is Spanish. How do I do that? Well, I select it on the document page here. It's already selected for me there, and I'll go to the Control panel and over here in the Control panel I see a pop-up menu for Language.

And right now, it says English: USA. Now if you don't see that pop-up menu make sure that your Control panel is in Character Mode. That's a little A button up here instead of Paragraph Formatting down here. So make sure it's on the A. Anyway here I have a Language pop-up menu and it's currently set to English, I'm going to change this to Spanish, you can see all the different dictionaries that are built into InDesign and I'm going to tell it, this word is Spanish. And now, next time I'd spell- check it, it will come up as correct.

In fact, why don't I just try that, I'll click off of here to tell it that I'm done and then I'll start up again. And you see that it jumped right past mucho, and because it says mucho is a word and it's spelled correctly in Spanish. It knows that it's Spanish now so it's handy. Now what did it find? It found an un-capitalized sentence. This is the first word in the sentence. It was un-capitalized. It's suggesting that we change it to a capitalized word. Sure, I'll do that. Click Change and it then goes to find the next one and it found unspoileed is not a word, so let's go ahead and fix that, good! This is looking good.

Now this is interesting. It found a URL in here and that is spelled correctly but it doesn't know that it's spelled correctly because it can't tell that this is an Internet address. So I'm going to tell it to stop checking the spelling on this. How do I tell it to stop checking the spelling? Well, I can't tell it that it's English or Estonian or Finnish or Spanish or whatever. Instead I am going to change the language to No Language, up here in this pop-up menu the very first item is No Language.

And if I change the setting to No Language, then InDesign will no longer flag this as incorrect. Once again I'll click off here, I'll start up Spell Checking again and it skips right past it to the next thing. It found Sur, okay fine, ignore all of those, ignore those and as soon as I see this little checkmark here, now I know I'm done. It's spell-checked the entire document. So I'll click Done and I'm pretty much ready to go, but before I do that I want to point out one other Check Spelling feature that you should know about. It's really cool.

I am going to go back to the Spelling sub-menu under the Edit menu and turn on Dynamic Spelling. I like Dynamic Spelling because it does the same sort of thing as the Check Spelling dialog box, but it does it on the document page itself. For example, in here let me zoom in on this text, I just clicked on this word, I am going to zoom in to 400% with Cmd+4 or Ctrl+4 on Windows, and I will misspell something on purpose, you see what it just did. It put this little squiggly red line under the word that was misspelled. It says this is not a word, what do you want to do about it? So I could manually come in here and type the E if I know where to do it.

The little squiggle goes away or let me remove it again. I can right-click with a two-button mouse or Ctrl+Click with a one-button mouse right on that word and look what it says. It says hey, here are all the words that this might be. Go ahead and pick one and I can pick United right out of that list. Isn't that great? I love Dynamic Spelling. It works just terrifically. It works in all kinds of ways too, like if I remove this H, if I put a lowercase h instead of an uppercase H in there. It gives me a green highlight. And that green highlight means that it's an un-capitalized word at the beginning of a sentence, and once again I can right-click on it and choose the capitalized version and it gets better.

So that's great, but one more thing before I go to print is I am going to zoom back to Fit in Window with Cmd+0 or Ctrl+0 on Windows and I'm going to look at this and say am I sure everything is right? Because just because Check Spelling says that it's all right does not mean that it's truly all right. It's always a good idea to proof it yourself. Use the human brain to proof it, or even better, send it somebody else who will proof it for you. Because they are going to read through this and they are going to say bite off more than you cam chew.

That's wrong, wrong, wrong, wrong. Well, the word cam is a real word so InDesign's Check Spelling said well, I guess that's what he meant to type there, but it's not. So always be sure to check it carefully with a human brain before you print. That's the most important thing of all.

Show transcript

This video is part of

Image for InDesign CS5 Essential Training
InDesign CS5 Essential Training

135 video lessons · 89815 viewers

David Blatner

Expand all | Collapse all
  1. 5m 50s
    1. Welcome
      1m 33s
    2. What is InDesign CS5?
      2m 26s
    3. Using the exercise files
      1m 51s
  2. 54m 49s
    1. Understanding the Application window
      6m 0s
    2. Navigating pages
      6m 39s
    3. Zooming and magnifying
      6m 57s
    4. Managing more than one document window
      3m 36s
    5. Setting rulers and measurements
      2m 9s
    6. Positioning panels correctly
      6m 28s
    7. Saving time by making workspaces
      3m 24s
    8. Setting the view quality of artwork
      4m 9s
    9. Adjusting View and Preview settings
      4m 56s
    10. Rotating pages and spreads
      3m 2s
    11. Displaying a new view with the New Window feature
      3m 29s
    12. Setting application and document preferences
      4m 0s
  3. 21m 31s
    1. Using the Tool panel
      8m 1s
    2. Learning and editing keyboard shortcuts
      6m 24s
    3. Working with spring-loaded tool shortcuts
      1m 17s
    4. Using contextual menus
      2m 51s
    5. Choosing menu items with Quick Apply
      2m 58s
  4. 45m 25s
    1. Creating new documents
      7m 28s
    2. Saving and reverting documents
      3m 41s
    3. Using multiple Undo and Revert
      4m 28s
    4. Setting margin and column guides
      5m 16s
    5. Using ruler guides
      8m 10s
    6. Bleeding colors or images off the side of the page
      4m 29s
    7. Saving objects in libraries
      4m 49s
    8. Exporting and importing page snippets
      4m 29s
    9. Saving for CS4 with IDML
      2m 35s
  5. 31m 18s
    1. Inserting, deleting, and moving pages
      7m 23s
    2. Changing page size
      6m 14s
    3. Adding page numbering
      3m 43s
    4. Changing page numbering with sections
      5m 58s
    5. Creating and applying master pages
      5m 20s
    6. Overriding master page items
      2m 40s
  6. 1h 21m
    1. Understanding text frames
      4m 6s
    2. Typing and editing text
      4m 36s
    3. Filling with placeholder text
      2m 38s
    4. Inserting special characters
      4m 43s
    5. Importing text
      7m 49s
    6. Threading text frames
      4m 1s
    7. Setting text frame columns and insets
      6m 32s
    8. Setting vertical justification and first baseline position
      6m 9s
    9. Putting text on a path
      6m 51s
    10. Using the Story Editor
      8m 43s
    11. Checking spelling
      7m 42s
    12. Using Find/Change
      9m 25s
    13. Tracking text changes
      8m 1s
  7. 49m 50s
    1. Importing graphics
      8m 11s
    2. Importing from Mini Bridge
      5m 27s
    3. Using the Links panel
      6m 34s
    4. Embedding links
      2m 37s
    5. Editing graphics in their original app
      3m 14s
    6. Fitting graphics to a frame
      6m 12s
    7. Taking advantage of image transparency and clipping paths
      4m 53s
    8. Adding live captions
      5m 56s
    9. Colorizing images
      2m 1s
    10. Turning image layers on and off
      4m 45s
  8. 46m 15s
    1. Selecting objects
      5m 32s
    2. Applying basic strokes and fills
      8m 18s
    3. Using advanced strokes
      3m 28s
    4. Adjusting transparency
      4m 38s
    5. Adding drop shadows
      6m 41s
    6. Applying feathering
      4m 25s
    7. Copying formatting with the Eyedropper tool
      4m 35s
    8. Finding and changing object formatting
      4m 50s
    9. Making polygons and starbursts
      3m 48s
  9. 22m 56s
    1. Making interactive documents
      2m 6s
    2. Adding hyperlinks
      5m 52s
    3. Building bookmarks
      3m 38s
    4. Creating buttons
      8m 57s
    5. Animating an object
      2m 23s
  10. 23m 29s
    1. Creating color swatches
      5m 52s
    2. The danger and power of unnamed colors
      4m 47s
    3. Building tint swatches
      2m 18s
    4. Creating gradient swatches
      3m 56s
    5. Applying gradients
      6m 36s
  11. 50m 0s
    1. Positioning objects with the Page Gap tool
      2m 53s
    2. Stacking objects
      2m 13s
    3. Creating and controlling layers
      3m 53s
    4. Managing objects in the Layers panel
      3m 37s
    5. Nesting objects
      2m 46s
    6. Editing frame and path shapes
      4m 6s
    7. Adding rounded corners and other corner options
      3m 57s
    8. Grouping objects
      3m 14s
    9. Locking objects
      2m 39s
    10. Aligning and distributing
      5m 43s
    11. Understanding text wrap
      8m 13s
    12. Using anchored objects
      6m 46s
  12. 18m 49s
    1. Duplicating objects
      5m 39s
    2. Rotating objects
      3m 3s
    3. Scaling objects
      3m 57s
    4. Mirroring objects
      3m 46s
    5. Using the Transform Again feature
      2m 24s
  13. 25m 52s
    1. Applying basic character styling
      7m 8s
    2. Applying advanced character formatting
      4m 54s
    3. Changing case
      2m 51s
    4. Understanding OpenType features
      3m 19s
    5. Using Find/Change for text formatting
      3m 18s
    6. Using Find Font
      4m 22s
  14. 45m 27s
    1. Applying formatting to a paragraph
      4m 14s
    2. Spanning a paragraph across multiple columns
      3m 5s
    3. Splitting a paragraph into multiple columns
      2m 1s
    4. Using drop caps
      3m 16s
    5. Adjusting text hyphenation
      3m 21s
    6. Fine-tuning justified text
      4m 19s
    7. Setting tabs
      5m 54s
    8. Aligning to a baseline grid
      4m 24s
    9. Controlling orphans and widows with Keep Options
      2m 39s
    10. Adding rules (lines) above or below a paragraph
      3m 14s
    11. Adding automatic bullets
      4m 39s
    12. Working with numbered lists
      4m 21s
  15. 31m 3s
    1. Creating and applying paragraph styles
      6m 34s
    2. Using character styles
      5m 43s
    3. Applying styles automatically with Nested Styles
      7m 19s
    4. Using object styles
      3m 27s
    5. Using Quick Apply with styles
      2m 49s
    6. Cleaning up a local formatting mess
      5m 11s
  16. 37m 0s
    1. Creating a table
      5m 54s
    2. Adjusting rows and columns
      6m 35s
    3. Formatting a table
      8m 5s
    4. Adding headers and footers
      1m 58s
    5. Applying table styles
      5m 32s
    6. Adding Microsoft Word and Excel tables
      8m 56s
  17. 10m 26s
    1. Checking your document with the Preflight panel
      2m 54s
    2. Creating a custom preflight profile
      4m 45s
    3. Checking color with the Separations Preview
      2m 47s
  18. 31m 7s
    1. Packaging for output
      4m 13s
    2. Using the Print dialog box
      10m 22s
    3. Exporting a PDF
      8m 47s
    4. Exporting an interactive PDF
      3m 59s
    5. Exporting text
      1m 36s
    6. Exporting SWF files
      2m 10s
  19. 1m 32s
    1. Finding more information and help
      1m 12s
    2. Goodbye

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