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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
Alright, we are still working inside that same Page 191.indd file that's found inside the 04 Charstyles folder, and I am going to go ahead and zoom-in on this first step a little bit here, so that we can check out the Character Styles that I have applied. I am going to go ahead and double-click inside of the text at some point here. Actually, let's go ahead and click inside the word the and I will bring up the Paragraph Styles palette once again, so we can see it's styled in the Step style. That makes sense, and that Step style by the way includes Adobe Caslon Pro.
The Regular type style, a size of 10.5, leading of 14 and so on and so on. Now, I am going to cursor forward. So I am going to press the right arrow key a few times and notice as soon as I move into the word Lesson, my type style changes to Italic, so it changes from Regular right there to Italic like so and yet Step doesn't have a + sign after it. Even though this is an Override, right? This step style doesn't include Italic, it includes Regular text. So, why in the world don't I have a + there? The reason is because I have gone ahead and applied a Character Style to this text, let's go ahead and check it out.
I am going to switch to the Character Styles palette which is right next door here. You can also press Shift+F11 if you like and notice that this text right there is styled in the Emphasis italic style. So, if I cursor over to the left a little bit, press the left arrow key that is to say a few times to get back to the, you can see that it doesn't have any Character Style associated with it. But, when I want to do a local override, I use a Character Style and that's a very important thing. You really want to be obsessive about applying character styles to all of the special text inside of your document, all the exceptions to your Paragraph Style rules.
The reason is because then you can go back later. Not only can you apply these Character Styles very easily, but you can go back later and modify the Character Styles and thereby modify all text that's linked to those Character Styles in one very quick step, as you will see me do later in this same exercise. So, anyway there is the Emphasis italic style right there. If I click in this bold text, it's styled with Emphasis bold and I actually use, notice this just for what is where, so you get a sense of what I am doing here. Inside of my One-on-One titles, I go ahead and use Italics to indicate literal folder names and file names and so on.
Also for Emphasis or if I am trying to call out a vocabulary word that I want you to remember, whereas this bold style right here, Emphasis bold is used to call out literal items on the screen, so for example, if there is a special layer, I want you to click on in this case or if I want you to go to the Layers palette or if I want you to choose a command or if there is a dialog box, all of those items would be called out in bold. You may also notice that the figure references are called out in color. So, if I click inside of Figure 6.18, I have got that set to Xref and one of the beautiful things about this Xref style, notice this I am going to go ahead and double-click on this Xref style to bring it up and I am going to switch down here, so that we can see inside the style settings, it's telling me what the special attributes that are assigned to the style are.
For one thing, the color is set to PANTONE 203, so that's a special shade of blue and then right there this side I have no break. That's actually an attribute you can apply from the basic character format area of this dialog box and it's a checkbox right there, no break and that ensures that the text will not break. So, Figure never breaks apart from 6.18 for example, at the end of a paragraph. So, in this case you can see Figure 6.18, all that drops down to the next line. I really did that more than anything else to keep six dividing from eighteen which would look terrible, right? Also it would interfere with legibility and so on and so on.
So, this is a very good little guy to keep in mind when you are trying to apply Character Styles. It's very useful with Character Styles instantly. Alright, moving right along, I have got another guy right here. If I click inside of it you can see that this is Xref tip. So, my tips are already set in color, so because I need the Xrefs to be in a different color that is the figure references, I go ahead and assign these figure references, this Xref tip style right here which is black instead of in color and then finally, let's go ahead and zoom-out a little bit for a moment here. I will double-click inside of this number right here at the beginning of the step and you can see that I have assigned it a Character Style of Step number.
There is one special kind of text, if I scroll to the top of the page here, you can see this introduction, this little step introduction right there, 'Paint the tips of the wings in brown' and if I click inside of there, there is no Character Style assigned. If I go over to Paragraph Styles, Oops, I have got Step+ indicating that I do indeed have an override. Now, the reason that this is interesting is, if I Alt+Click or Option+Click on the word Step, that's going to take care of that override, but it leaves all of my text that has been styled in the Character Style, it leaves that alone.
It's a brilliant thing I have to tell you, that's another reason, we want to go ahead and assign- I am going to undo that modification. We want to go ahead and assign this text right here, some form of Character Style to protect it, if nothing else, but also because we want to replicate it. We will be creating this very Character Style in the next exercise.
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