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Author David Blatner provides in-depth training on InDesign CS5, the print and interactive page layout application from Adobe, in InDesign CS5 Essential Training. The course shows how to create new documents with strong and flexible master pages, precisely position text and graphics, prepare documents for print, and export designs as interactive PDF or Flash SWF files. Exercise files are included with the course.
Any PDF document longer than a few pages that's meant to be read on-screen needs bookmarks. These let your readers jump directly to the section of the document that they want to read, and pretty much all PDF readers can show bookmarks, including Adobe Acrobat, of course. Note that bookmarks are a PDF feature. This is not applicable for SWF files. We don't have any bookmarks in this document yet, so let's go create them. To make a bookmark, I need the Bookmarks panel. So I'll go to the Window menu, choose Interactive and then Bookmarks. There it is.
It was docked over on this side of the screen. This is empty right now, so I'm going to create a new bookmark and I'll start at the beginning of my document by clicking on the first page button way over in the lower-left corner of my document screen. Now I'm going to create a new bookmark by clicking on the New Bookmark button at the bottom of the Bookmarks panel. It makes a bookmark that's immediately tied to whatever page I'm looking at, iIn this case, Page 1, and it also highlights it in the Bookmarks panel ready for me to type a name.
I'll just type the name Cover. Let's make that a capital C, there we go. Cover. Then you can type Enter or I'll click down here in the blank area of the Bookmarks panel to make it take effect. Now, I'll go to the next page with a Shift+ Page Down and I'll make another bookmark. Click New Bookmark and then I'll say this is Explore California, there we go. Click over here and it made another bookmark. Now if you have a large document, this is obviously going to take a long time.
Fortunately, InDesign can make a whole bunch of bookmarks for you when you make a table of contents. I've covered the details of making the table of contents in another of my lynda.com titles. So I'm not going to go into all the details too much here. I'll just go ahead and make a table of contents. I'll go to the Layout menu, choose Table of Contents and I can see that I'm going to make one based on a heading, the head1 paragraph style in my document, and here's the key. Here's the trick. Create PDF Bookmarks. That's what I want. I'm going to turn that on.
Now when I click OK, it goes through and updates my table of contents that I had in this document. So I'll click OK and now look at all my bookmarks. It did all of that for me. Of course, it also duplicated one of the bookmarks that I already made. So I'm going to go ahead and select that and then delete it. So now I don't need that bookmark, there we go. I have my cover, plus all the different bookmarks that it made for me. Sometimes depending on the document, you might find that some of you bookmarks are out of order. Well, you can rearrange these any way you want simply by dragging them up or down.
Now the cool thing about bookmarks in InDesign is that they work in your InDesign document as well as in your exported PDF. Here's what I mean. All I have to do is double-click on the words Nature Watch and it takes me right to that page. That means bookmarks are great for navigating your files, especially really long ones. Now, when I export this as a PDF, my bookmarks will appear in that file as well. This document is big, so it takes a while to export as a PDF. So I've gone ahead and done that already and I'll show it to you in Acrobat.
Here's the PDF file that was exported and we can see in the Bookmarks tab of the PDF, all of the bookmarks that I've made. Simply click on one of them and it takes you right to that page. And you might notice this white frame that's sitting down in the lower-left corner of each of these spreads. That's there because in the next movie, we are going to be converting that into a button and showing how you can put an interactive table of contents in there.
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