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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
Alright kids! We are working inside of a new document; an entirely new document this time around, it's called Another spread.indd. Once again it is found inside the 05_nested numbered folder. Once again, this document hails from my book, Photoshop CS3 One on One. The difference is this spread represents pages 198 through 199. So a few pages farther along inside the book but we are still working on that same butterfly project, hence, the insect continuity here. So we have seen how the automatic number function inside of InDesign allows you to create sequential steps or other kinds of sequentially numbered paragraphs where InDesign automatically updates the numbers from one occurrence of a style sheet to the next.
That offered us two wonderful advantages. First of all, of course, it saves us some time so I don't have to go in there and enter the number 20 and style it manually; I can have InDesign do that for me but also, this ensures us accuracy, doesn't it, because InDesign is in charge of updating the number. So if I double click after the word, other, here at the end of step 20 in order to switch to the Type tool and position my blinking insertion marker. Notice that the next paragraph begins with the number 21 but if I press the standard Enter key just above the Shift key or the Return key on the Mac, then I create a new step 21, and what was formally step 21 become step 22 and all of the other steps advance forward as well and then I could enter something like Do this.
and press Ctrl+Shift+N or Command+Shift+N on the Mac, which is a keyboard shortcut for the en space and then enter 'Do that' or something along those lines. So you get the idea; you can insert steps wherever you want them to be and this is great because in the old days, I used to have to do this manually prior to InDesign CS3 and as often as not, I got it wrong and I had to wait for my editors, Carol and Susan, these people work for me in order to solve my problems for me and they invariably got it right. But it's still better to allow InDesign to do it automatically for us so we can focus our collective intelligence on some higher level task.
Don't you know? So I am going to go ahead and undo the addition of that text. By the way, I will go and redo it. I could have also, of course, you know this, I could have selected the text like so, triple clicked on it and press the Backspace key in order to delete it and InDesign would again, very forgivingly, take care of my automatic numbering for me without even saying, Ah! The things you make me do. See it doesn't even give me a guilt trip over it, that's great. But it gets even better. You can use InDesign's automatic numbering function to advance numbering across different stories that is unrelated text blocks so that, for example, I can automatically number the figures inside of my book, which is an extraordinary thing.
I have to say if you are interesting in pulling something like this off, it is little bit tacky but it is definitely wroth knowing. If you are interested, stick with me for the following exercises.
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