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Auto-numbering figures

From: InDesign CS3 One-on-One: Style Sheets

Video: Auto-numbering figures

Alright kids! We are working inside of a new document; an entirely new document this time around, it's called Another spread.indd. Once again it is found inside the 05_nested numbered folder. Once again, this document hails from my book, Photoshop CS3 One on One. The difference is this spread represents pages 198 through 199. So a few pages farther along inside the book but we are still working on that same butterfly project, hence, the insect continuity here. So we have seen how the automatic number function inside of InDesign allows you to create sequential steps or other kinds of sequentially numbered paragraphs where InDesign automatically updates the numbers from one occurrence of a style sheet to the next.

Auto-numbering figures

Alright kids! We are working inside of a new document; an entirely new document this time around, it's called Another spread.indd. Once again it is found inside the 05_nested numbered folder. Once again, this document hails from my book, Photoshop CS3 One on One. The difference is this spread represents pages 198 through 199. So a few pages farther along inside the book but we are still working on that same butterfly project, hence, the insect continuity here. So we have seen how the automatic number function inside of InDesign allows you to create sequential steps or other kinds of sequentially numbered paragraphs where InDesign automatically updates the numbers from one occurrence of a style sheet to the next.

That offered us two wonderful advantages. First of all, of course, it saves us some time so I don't have to go in there and enter the number 20 and style it manually; I can have InDesign do that for me but also, this ensures us accuracy, doesn't it, because InDesign is in charge of updating the number. So if I double click after the word, other, here at the end of step 20 in order to switch to the Type tool and position my blinking insertion marker. Notice that the next paragraph begins with the number 21 but if I press the standard Enter key just above the Shift key or the Return key on the Mac, then I create a new step 21, and what was formally step 21 become step 22 and all of the other steps advance forward as well and then I could enter something like Do this.

and press Ctrl+Shift+N or Command+Shift+N on the Mac, which is a keyboard shortcut for the en space and then enter 'Do that' or something along those lines. So you get the idea; you can insert steps wherever you want them to be and this is great because in the old days, I used to have to do this manually prior to InDesign CS3 and as often as not, I got it wrong and I had to wait for my editors, Carol and Susan, these people work for me in order to solve my problems for me and they invariably got it right. But it's still better to allow InDesign to do it automatically for us so we can focus our collective intelligence on some higher level task.

Don't you know? So I am going to go ahead and undo the addition of that text. By the way, I will go and redo it. I could have also, of course, you know this, I could have selected the text like so, triple clicked on it and press the Backspace key in order to delete it and InDesign would again, very forgivingly, take care of my automatic numbering for me without even saying, Ah! The things you make me do. See it doesn't even give me a guilt trip over it, that's great. But it gets even better. You can use InDesign's automatic numbering function to advance numbering across different stories that is unrelated text blocks so that, for example, I can automatically number the figures inside of my book, which is an extraordinary thing.

I have to say if you are interesting in pulling something like this off, it is little bit tacky but it is definitely wroth knowing. If you are interested, stick with me for the following exercises.

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This video is part of

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InDesign CS3 One-on-One: Style Sheets

89 video lessons · 10945 viewers

Deke McClelland
Author

 
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  1. 49m 7s
    1. How style automation works and why every file needs it
      2m 26s
    2. Installing the DekeKeys shortcuts
      3m 58s
    3. Meet the Eyedropper tool
      5m 43s
    4. Using the "loaded" Eyedropper
      2m 23s
    5. Loading new attributes
      1m 33s
    6. Lifting some attributes (and not others)
      4m 19s
    7. Eyedropper FYIs
      4m 51s
    8. The five kinds of style sheets
      3m 16s
    9. Meet the paragraph style
      2m 46s
    10. Applying the Find/Change command
      3m 41s
    11. The style sheet domino effect
      4m 10s
    12. Meet the object style
      4m 19s
    13. Appending a paragraph style to an object style
      2m 5s
    14. The power of the local override
      3m 37s
  2. 30m 5s
    1. The most common and useful style sheet
      40s
    2. Creating a paragraph style
      3m 57s
    3. The Paragraph Style Options dialog box
      3m 56s
    4. Assigning a keypad shortcut
      3m 9s
    5. The better way to create a style
      1m 30s
    6. Basing one style on another
      3m 16s
    7. Assigning a Next Style setting
      2m 31s
    8. Creating a closed style loop
      1m 40s
    9. Using the Quick Apply function
      3m 30s
    10. Formatting an entire story in one click
      2m 43s
    11. Auto-formatting as you type
      3m 13s
  3. 20m 44s
    1. Style sheets are dynamic
      39s
    2. Changing the font for multiple style sheets
      4m 29s
    3. Updating a shared attribute
      2m 24s
    4. Type style, skew, and tracking
      4m 12s
    5. Clearing and integrating local overrides
      3m 6s
    6. Removing widows with Balance Ragged Lines
      2m 47s
    7. Additional tricks for clearing overrides
      3m 7s
  4. 35m 13s
    1. Styling words, numbers, and symbols
      1m 16s
    2. Organizing style sheets
      6m 14s
    3. Character styles protect overrides
      5m 21s
    4. Creating a character style
      3m 44s
    5. Prioritizing style sheet shortcuts
      5m 24s
    6. Applying your new character style
      2m 51s
    7. Updating two styles in one pass
      4m 24s
    8. When in doubt, be obsessive
      5m 59s
  5. 1h 17m
    1. Character styles on steroids
      1m 15s
    2. Repeating style elements
      4m 0s
    3. Establishing a nested style
      3m 32s
    4. Setting the range of a nested style
      4m 3s
    5. Troubleshooting the nested range
      6m 49s
    6. Assigning automatic numbers
      2m 13s
    7. Assigning automatic bullets
      4m 49s
    8. Starting and restarting numbered sequences
      4m 16s
    9. Nesting a number or bullet style
      4m 45s
    10. Setting precise guidelines
      6m 24s
    11. Right-aligning numbers
      7m 31s
    12. Center-aligning bullets
      4m 10s
    13. Auto-numbering figures
      3m 0s
    14. Creating a custom Number setting
      4m 18s
    15. Specifying a chapter number
      3m 9s
    16. Numbering across threaded frames
      4m 5s
    17. Using a "list" to number across stories
      4m 29s
    18. What you can and can't do
      4m 37s
  6. 53m 18s
    1. If you make tables, listen up
      1m 1s
    2. A tale of two tables: Introducing the document
      2m 15s
    3. Creating a cell style
      5m 8s
    4. Adjusting the Inset values
      3m 37s
    5. Formatting the body of a table
      4m 22s
    6. Creating and applying column styles
      5m 32s
    7. Creating an all-inclusive table style
      4m 42s
    8. Converting and styling a table
      4m 49s
    9. Fixing formatting errors
      4m 21s
    10. Fixing row height and column width
      5m 25s
    11. An argument for independent cell styles
      2m 33s
    12. Making a dependent cell style
      3m 26s
    13. Selectively applying a cell style
      6m 7s
  7. 1h 10m
    1. The convergence of very nearly everything
      1m 18s
    2. Updating a style from the Find Font command
      4m 24s
    3. Step, Repeat, and Distribute
      4m 57s
    4. Adding text; removing style
      3m 3s
    5. Object-level formatting attributes
      3m 48s
    6. Creating an object style
      3m 43s
    7. Creating paired paragraph styles
      6m 28s
    8. Nesting paired paragraph styles
      3m 9s
    9. Inline and above line graphics
      5m 19s
    10. Creating an anchored object
      6m 29s
    11. Viewing frames and threads
      3m 52s
    12. Creating an anchored object style
      3m 48s
    13. Establishing anchored object defaults
      3m 44s
    14. Problems? Fit the frame to the contents
      4m 35s
    15. Employing a highly selective object style
      5m 27s
    16. The best way to anchor objects
      2m 23s
    17. Moving and anchoring text and objects
      4m 4s
  8. 1m 7s
    1. Goodbye
      1m 7s

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