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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In this final exercise of this chapter, I am going to show you how the next style setting allows us to format text as we create it inside of InDesign. I am working inside of this document called Formatted document.indd because it has been entirely formatted now. It's found inside the 02 Graph Styles folder and this is just a catch-up document. If you have been working along with me since the very beginning of this chapter then there is no reason for you to switch documents. Alright, I am going to go ahead and grab the Type tool and I could do that by pressing the T Key if I want.
I am going to click after the period in our garden, because that's the end of the article. Then I am going to press the Enter key here on the PC or the Return key on the Mac, and I am going to type 44. Look at that. Automatically styles this, because I have said that the next style after Description is Page No. & Title. So InDesign can style as we go. Then I will press the Tab key after 44 and I will type 'Our Gardens, Our Selves,' you can enter anything you want actually for the title of this document and you could properly spell Our Selves if you want to, but it's just a little clever thing, a little clever item that's associated with this particular article and then I will press the Enter key or the Return key on the Mac to advance down to the next line.
Then I will enter the name of this particular author, which is Clem McDekely, and notice as I enter that text that InDesign is smart enough to automatically style it. Then I will press the Enter key or the Return key on the Mac once again and by the way when I am pressing the Enter key, I am not talking about the Enter key on a numerical keypad, I am talking about the standard Enter key. Rather than making you tediously enter some descriptive text, I have gotten ahead and given you a description right here. Notice this item, Description.txt. It's found inside of that same 02 Graph Styles folder and I have opened this text file inside of Notepad, you might be opening inside of some other text processor on the Mac or the PC.
Right now, it's appearing as a big long line of text, so I need to go to the Format menu and choose Word Wrap. So that it wraps properly, so that I can see all of that text. Then I will press Ctrl+A in order to select all of the text that would be Command+A on the Mac and Ctrl+C or Command+C on the Mac, in order to copy all of that text. Then I am going to Alt+Tab or Command+Tab my way back to InDesign. Then I am going to press Ctrl+V or Command+V on the Mac in order to paste the text. So it was not formatted. It was the text only document without any formatting whatsoever and I just went ahead and pasted it into InDesign and InDesign went ahead and formatted the text automatically for me, bless it.
Then I will press the Enter key on the keypad or I could press the Escape key as well, if I want to and I have properly formatted my document. I have added some text. InDesign is formatting everything exactly the way I want it. So I have to spend a little bit of time upfront in order to create these styles to make sure that the next styles were setup properly so that I had a closed style loop. After that, InDesign does all of the work for me. Definitely worth your time and effort to setup Paragraph Styles inside of InDesign.
In the next chapter, I am going to show you how to adjust Paragraph Styles, how to modify them and how to update the text automatically to match.
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