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Auto-formatting as you type

From: InDesign CS3 One-on-One: Style Sheets

Video: Auto-formatting as you type

In this final exercise of this chapter, I am going to show you how the next style setting allows us to format text as we create it inside of InDesign. I am working inside of this document called Formatted document.indd because it has been entirely formatted now. It's found inside the 02 Graph Styles folder and this is just a catch-up document. If you have been working along with me since the very beginning of this chapter then there is no reason for you to switch documents. Alright, I am going to go ahead and grab the Type tool and I could do that by pressing the T Key if I want.

Auto-formatting as you type

In this final exercise of this chapter, I am going to show you how the next style setting allows us to format text as we create it inside of InDesign. I am working inside of this document called Formatted document.indd because it has been entirely formatted now. It's found inside the 02 Graph Styles folder and this is just a catch-up document. If you have been working along with me since the very beginning of this chapter then there is no reason for you to switch documents. Alright, I am going to go ahead and grab the Type tool and I could do that by pressing the T Key if I want.

I am going to click after the period in our garden, because that's the end of the article. Then I am going to press the Enter key here on the PC or the Return key on the Mac, and I am going to type 44. Look at that. Automatically styles this, because I have said that the next style after Description is Page No. & Title. So InDesign can style as we go. Then I will press the Tab key after 44 and I will type 'Our Gardens, Our Selves,' you can enter anything you want actually for the title of this document and you could properly spell Our Selves if you want to, but it's just a little clever thing, a little clever item that's associated with this particular article and then I will press the Enter key or the Return key on the Mac to advance down to the next line.

Then I will enter the name of this particular author, which is Clem McDekely, and notice as I enter that text that InDesign is smart enough to automatically style it. Then I will press the Enter key or the Return key on the Mac once again and by the way when I am pressing the Enter key, I am not talking about the Enter key on a numerical keypad, I am talking about the standard Enter key. Rather than making you tediously enter some descriptive text, I have gotten ahead and given you a description right here. Notice this item, Description.txt. It's found inside of that same 02 Graph Styles folder and I have opened this text file inside of Notepad, you might be opening inside of some other text processor on the Mac or the PC.

Right now, it's appearing as a big long line of text, so I need to go to the Format menu and choose Word Wrap. So that it wraps properly, so that I can see all of that text. Then I will press Ctrl+A in order to select all of the text that would be Command+A on the Mac and Ctrl+C or Command+C on the Mac, in order to copy all of that text. Then I am going to Alt+Tab or Command+Tab my way back to InDesign. Then I am going to press Ctrl+V or Command+V on the Mac in order to paste the text. So it was not formatted. It was the text only document without any formatting whatsoever and I just went ahead and pasted it into InDesign and InDesign went ahead and formatted the text automatically for me, bless it.

Then I will press the Enter key on the keypad or I could press the Escape key as well, if I want to and I have properly formatted my document. I have added some text. InDesign is formatting everything exactly the way I want it. So I have to spend a little bit of time upfront in order to create these styles to make sure that the next styles were setup properly so that I had a closed style loop. After that, InDesign does all of the work for me. Definitely worth your time and effort to setup Paragraph Styles inside of InDesign.

In the next chapter, I am going to show you how to adjust Paragraph Styles, how to modify them and how to update the text automatically to match.

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InDesign CS3 One-on-One: Style Sheets

89 video lessons · 10868 viewers

Deke McClelland
Author

 
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  1. 49m 7s
    1. How style automation works and why every file needs it
      2m 26s
    2. Installing the DekeKeys shortcuts
      3m 58s
    3. Meet the Eyedropper tool
      5m 43s
    4. Using the "loaded" Eyedropper
      2m 23s
    5. Loading new attributes
      1m 33s
    6. Lifting some attributes (and not others)
      4m 19s
    7. Eyedropper FYIs
      4m 51s
    8. The five kinds of style sheets
      3m 16s
    9. Meet the paragraph style
      2m 46s
    10. Applying the Find/Change command
      3m 41s
    11. The style sheet domino effect
      4m 10s
    12. Meet the object style
      4m 19s
    13. Appending a paragraph style to an object style
      2m 5s
    14. The power of the local override
      3m 37s
  2. 30m 5s
    1. The most common and useful style sheet
      40s
    2. Creating a paragraph style
      3m 57s
    3. The Paragraph Style Options dialog box
      3m 56s
    4. Assigning a keypad shortcut
      3m 9s
    5. The better way to create a style
      1m 30s
    6. Basing one style on another
      3m 16s
    7. Assigning a Next Style setting
      2m 31s
    8. Creating a closed style loop
      1m 40s
    9. Using the Quick Apply function
      3m 30s
    10. Formatting an entire story in one click
      2m 43s
    11. Auto-formatting as you type
      3m 13s
  3. 20m 44s
    1. Style sheets are dynamic
      39s
    2. Changing the font for multiple style sheets
      4m 29s
    3. Updating a shared attribute
      2m 24s
    4. Type style, skew, and tracking
      4m 12s
    5. Clearing and integrating local overrides
      3m 6s
    6. Removing widows with Balance Ragged Lines
      2m 47s
    7. Additional tricks for clearing overrides
      3m 7s
  4. 35m 13s
    1. Styling words, numbers, and symbols
      1m 16s
    2. Organizing style sheets
      6m 14s
    3. Character styles protect overrides
      5m 21s
    4. Creating a character style
      3m 44s
    5. Prioritizing style sheet shortcuts
      5m 24s
    6. Applying your new character style
      2m 51s
    7. Updating two styles in one pass
      4m 24s
    8. When in doubt, be obsessive
      5m 59s
  5. 1h 17m
    1. Character styles on steroids
      1m 15s
    2. Repeating style elements
      4m 0s
    3. Establishing a nested style
      3m 32s
    4. Setting the range of a nested style
      4m 3s
    5. Troubleshooting the nested range
      6m 49s
    6. Assigning automatic numbers
      2m 13s
    7. Assigning automatic bullets
      4m 49s
    8. Starting and restarting numbered sequences
      4m 16s
    9. Nesting a number or bullet style
      4m 45s
    10. Setting precise guidelines
      6m 24s
    11. Right-aligning numbers
      7m 31s
    12. Center-aligning bullets
      4m 10s
    13. Auto-numbering figures
      3m 0s
    14. Creating a custom Number setting
      4m 18s
    15. Specifying a chapter number
      3m 9s
    16. Numbering across threaded frames
      4m 5s
    17. Using a "list" to number across stories
      4m 29s
    18. What you can and can't do
      4m 37s
  6. 53m 18s
    1. If you make tables, listen up
      1m 1s
    2. A tale of two tables: Introducing the document
      2m 15s
    3. Creating a cell style
      5m 8s
    4. Adjusting the Inset values
      3m 37s
    5. Formatting the body of a table
      4m 22s
    6. Creating and applying column styles
      5m 32s
    7. Creating an all-inclusive table style
      4m 42s
    8. Converting and styling a table
      4m 49s
    9. Fixing formatting errors
      4m 21s
    10. Fixing row height and column width
      5m 25s
    11. An argument for independent cell styles
      2m 33s
    12. Making a dependent cell style
      3m 26s
    13. Selectively applying a cell style
      6m 7s
  7. 1h 10m
    1. The convergence of very nearly everything
      1m 18s
    2. Updating a style from the Find Font command
      4m 24s
    3. Step, Repeat, and Distribute
      4m 57s
    4. Adding text; removing style
      3m 3s
    5. Object-level formatting attributes
      3m 48s
    6. Creating an object style
      3m 43s
    7. Creating paired paragraph styles
      6m 28s
    8. Nesting paired paragraph styles
      3m 9s
    9. Inline and above line graphics
      5m 19s
    10. Creating an anchored object
      6m 29s
    11. Viewing frames and threads
      3m 52s
    12. Creating an anchored object style
      3m 48s
    13. Establishing anchored object defaults
      3m 44s
    14. Problems? Fit the frame to the contents
      4m 35s
    15. Employing a highly selective object style
      5m 27s
    16. The best way to anchor objects
      2m 23s
    17. Moving and anchoring text and objects
      4m 4s
  8. 1m 7s
    1. Goodbye
      1m 7s

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