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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
Alright, gang, I am still working inside the Paragraph Style Options dialog box which you can get to by double-clicking on Page No. & Title that style, that you created inside of the Paragraph Styles palette and I want to assign a keyboard shortcut to the Page No. & Title style sheet. Now, InDesign has some peculiar rules where these keyboard shortcuts are concerned. You can use any of the modifier keys that is to say Ctrl, Shift, Alt on a PC, Command, Shift, Option on the Mac, but for the actual trigger key you have to use a number on the numeric keypad.
So first of all, your keyboard has to have a numeric keypad, if it doesn't, and the Apple Mac Books come to mind, then you have to turn on Num Lock, which overrides the functionality of bunch of keys on your keyboard. It's a total pain in your neck, you better off just not doing it frankly. This feature really works best if your keyboard offers a numeric keypad and then what you need to do is you press for example, I want to assign this style Ctrl+Shift+6 let's say, or Command+Shift+6 on the Mac. You can assign it anything you want as long as it's got a numeric key but that's what I have decide is best for the style.
So I am going to go ahead and press Ctrl+Shift+6. [Computer beeps.] And oh, I get this ding. It's kind of ignoring me. I try some more and it's still ignoring me. It's still dinging at me. What's the deal? If you run into that problem it's because your Num Lock key is not down and Num Lock is that key that you have never used in your entire life that's in the upper left corner of the numeric keypad. So just go and press it and that's going to invoke, you should see a little light come on on your keyboard that's telling you that Num Lock is now invoked and now I can press Ctrl+Shift+6, or Command+Shift+6 on the numeric keypad on the Mac, in order to add that keyboard shortcut.
Now, notice by the way just FYI, InDesign lists the modifier keys in exactly the opposite order that I tell them to use. So I say Ctrl+Shift+6 and it says Shift+Ctrl+6. That's just one of the things that Adobe Applications do. Everybody in the universe says the keys in the order of Ctrl+Shift+Alt or Command+Shift+Option on the Mac. Only Adobe apps decide to list them absolutely backwards, but that's neither here nor there. Same diff. I am going to go ahead and click OK in order to accept that modification and now you will see that you can actually see the keyboard shortcut listed here inside the Paragraph Styles palette.
I am going to go ahead and make the palette wider by dragging its left edge so we can see the name and the keyboard shortcut. Then I will click somewhere like let's say I am going to go ahead and double-click because I have the black arrow active. I will double-click inside of this line, 'A Wild Garden of Senses' that begins with 34 and now if I press a keyboard shortcut Ctrl+Shift+6 or Command+Shift+6 on the Mac, I will go ahead and automatically style that text. A heck of a thing if you like keyboard shortcuts, that's a way to use them. If you don't like keyboard shortcuts and you don't think you are going to remember them or you don't have a numeric keypad associated with your keyboard, don't worry there is plenty of other time saving shortcuts where Paragraph Styles are concerned that I will show you in future exercises.
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