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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In this exercise, we are going to be assigning the Auto Numbering feature to the Step style sheet right here. And I know those of you who aren't just joining us get sick of me saying this, but if you are just joining us, you can open this catch-up document here called Foolproof solution.indd found inside the 05_nested numbered folder. We got to be inclusive, right? I am calling this Foolproof solution because we found a foolproof solution in a previous exercise to styling just the first sentence inside each one of our Step paragraphs.
Let's go ahead and add some numbers as well. Press Ctrl+Shift+A, Command+Shift+A on the Mac to make sure nothing is selected, just a good habit to get into. Then go to the Paragraphs Styles palette, double click on the Step style and I am going to drag it over a little bit, this big whopping dialog box that is to say so that we can see what is happening here on screen. I am going to switch down to Bullets and Numbering in the list here. There is no keyboard shortcut for this because it is the 11th item in the list. Now I want the List Type not to be set to None, which of course is giving us neither bullets nor numbers, I want it to be set to Numbers.
So go ahead and choose the Numbers option right there. This List item incidentally allows you to jump between different stories so you can actually advance the numbering over the course of multiple stories. We will see how that works in a future exercises but for now, let's just go ahead and ignore the List item, ignore Level and ignore actually the rest of this dialog box. I want you to go ahead and click OK in order to accept the change. And notice now that the first item starts at 1 of course, as you would expect and then it advances to 2 and then merrily advances to 3 and 4 for the inset bullet items.
That's wrong. And then we go to 5, that's also wrong. 6. It is a step, but it's wrongly numbered of course. And then 7, 8, those are wrong, and then 9- well you get the idea. Basically what we need to do before we move too much farther here, we need to let InDesign know that 3, 4, and the others are not part of the numbering sequence because they are bullet items that are associated with the Step Bullets style right there so we need to modify this Step Bullet style which we are going to do in the very next exercise.
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