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Assigning automatic bullets

From: InDesign CS3 One-on-One: Style Sheets

Video: Assigning automatic bullets

In the previous exercise, I opened this document, which is called Foolproof solution.indd found inside the 05_nested numbered folder. And I went ahead and assigned some Auto Numbering to the Step style sheet. And because the Step Bullet style sheet is subservient, it's a child to the Step style sheet, it went ahead and receive the auto numbering as well. So we are starting at number 1 and we are ending at number 9, even though a lot of these are not full-fledged steps; they are sort of meta steps that are inside the larger step item.

Assigning automatic bullets

In the previous exercise, I opened this document, which is called Foolproof solution.indd found inside the 05_nested numbered folder. And I went ahead and assigned some Auto Numbering to the Step style sheet. And because the Step Bullet style sheet is subservient, it's a child to the Step style sheet, it went ahead and receive the auto numbering as well. So we are starting at number 1 and we are ending at number 9, even though a lot of these are not full-fledged steps; they are sort of meta steps that are inside the larger step item.

So we need to fix this child Step Bullet style and that's something we are going to do in this exercise. I want you to go ahead and make sure that nothing is selected by pressing Ctrl+Shift+A, Command+Shift+A on the Mac. I'm going to keep saying that because it is the best practice. It is really a good habit to get into. And then bring up your Paragraph Styles palette. I want you to go ahead and double click on Step Bullet in order to bring up its Paragraph Style Options dialog box. Really I think the first thing we need to do is take care of the blue italics that are haunting these paragraphs so that's a function of having improperly applied Nested Styles here.

So go ahead and click on Nested Styles and by the way, I'll go back to General and you can see what I'm talking about. The Style Step Bullet is based on Step, which is included in Step styles. The reason it's parenthetical, we see Step styles here, is because Step styles is the name of the group that contains Step and Step Bullet. So I'm going to move that dialog box back over to the right. Let's go ahead and click on Drop Caps and Nested Styles. Click on Step Leader that item right there in the Nested Styles list and click on the Delete button in order to get rid of it. Incidentally, you can have tons of Nested Styles inside of a paragraph.

If you want to. More than one, you can have two, three, four whatever, all you need to do to add more from this, click on New Nested Style right there and you can drag them up and down the list and so on. Anyway, what we want to do in our case is delete it. That got rid of the bad stuff inside of those bullet items. That's good. We still have bad numbers. That's no good, so I'm going to switch over to Bullet and Numbering and I want the List Type not to be Numbers but rather to be Bullets. Now at this point, you have a lot of options. Notice immediately those numbers change to bullets incidentally.

You have a few options as to what kind of bullet you want to assign. You could go with the standard bullet character, you can go with an asterisk or a losange or a diamond or whatever the heck that is or that sort of foreign quote character thing right there or you can go with this ornamental leaf character if you like. Or gosh, you can go nuts and click on the Add button and that will give you the option of specifying your own custom character. This font, Adobe Caslon Pro, includes if you scroll all the way down to the bottom of the list, includes a lot of whacky characters to choose from like this kind of five pointed snowflake right there whatever it is, some sort of ornament.

Incidentally if you don't like the ornaments that are offered by this font, my goodness, you have access to every single font in your system. So go nuts, and then once you find one that suits your whims, go ahead and click on OK after selecting it and then it will appear inside your listing, click on it again and that becomes your special little bullet character. Now for my money, that's too darn precious. If I click OK, we can see- we zoom in. I mean that's a lovely little doodad there but I think it's highly distracting and it doesn't get us where we want to go and inside of this document.

It doesn't really do us any good; it just shows off InDesign's wonderful bullet feature. So let's go ahead and double click on Step Bullet again and I hate to be a party pooper but what I'm going to have you do is go to Bullets and Numbering and let's just go with the standard bullet, why don't we? Notice it's saying Text After; we want it to be a tab character that follows the bullets automatically. We don't want any custom Character Style and we are not going to position the text right now, we are going to adjust the positioning later but I need to show you how it works first. Let's just go ahead and accept our bullet by clicking OK and we are done, we have fixed the text in more ways than you might have thought.

Not only that we take care of the problems with the bullet paragraph, so you notice this is addressed here, this guy is better that is say at the top of the screen. These two paragraphs are all better as well, but we also fix the problems with the numbering. So now the automatic numbering skips to the next occurrence of the Step style sheets. So we go from step 1 right here to step 2 right here, then to step 3 and then down here to step 4. So it continues after the next A head. That is a good thing in that it's only numbering the Step styles now. That's good because that's all we want in number but it's a bad thing in terms of exactly how the numbers are sequencing, we will fix that sequencing in the very next exercise.

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This video is part of

Image for InDesign CS3 One-on-One: Style Sheets
InDesign CS3 One-on-One: Style Sheets

89 video lessons · 10868 viewers

Deke McClelland
Author

 
Expand all | Collapse all
  1. 49m 7s
    1. How style automation works and why every file needs it
      2m 26s
    2. Installing the DekeKeys shortcuts
      3m 58s
    3. Meet the Eyedropper tool
      5m 43s
    4. Using the "loaded" Eyedropper
      2m 23s
    5. Loading new attributes
      1m 33s
    6. Lifting some attributes (and not others)
      4m 19s
    7. Eyedropper FYIs
      4m 51s
    8. The five kinds of style sheets
      3m 16s
    9. Meet the paragraph style
      2m 46s
    10. Applying the Find/Change command
      3m 41s
    11. The style sheet domino effect
      4m 10s
    12. Meet the object style
      4m 19s
    13. Appending a paragraph style to an object style
      2m 5s
    14. The power of the local override
      3m 37s
  2. 30m 5s
    1. The most common and useful style sheet
      40s
    2. Creating a paragraph style
      3m 57s
    3. The Paragraph Style Options dialog box
      3m 56s
    4. Assigning a keypad shortcut
      3m 9s
    5. The better way to create a style
      1m 30s
    6. Basing one style on another
      3m 16s
    7. Assigning a Next Style setting
      2m 31s
    8. Creating a closed style loop
      1m 40s
    9. Using the Quick Apply function
      3m 30s
    10. Formatting an entire story in one click
      2m 43s
    11. Auto-formatting as you type
      3m 13s
  3. 20m 44s
    1. Style sheets are dynamic
      39s
    2. Changing the font for multiple style sheets
      4m 29s
    3. Updating a shared attribute
      2m 24s
    4. Type style, skew, and tracking
      4m 12s
    5. Clearing and integrating local overrides
      3m 6s
    6. Removing widows with Balance Ragged Lines
      2m 47s
    7. Additional tricks for clearing overrides
      3m 7s
  4. 35m 13s
    1. Styling words, numbers, and symbols
      1m 16s
    2. Organizing style sheets
      6m 14s
    3. Character styles protect overrides
      5m 21s
    4. Creating a character style
      3m 44s
    5. Prioritizing style sheet shortcuts
      5m 24s
    6. Applying your new character style
      2m 51s
    7. Updating two styles in one pass
      4m 24s
    8. When in doubt, be obsessive
      5m 59s
  5. 1h 17m
    1. Character styles on steroids
      1m 15s
    2. Repeating style elements
      4m 0s
    3. Establishing a nested style
      3m 32s
    4. Setting the range of a nested style
      4m 3s
    5. Troubleshooting the nested range
      6m 49s
    6. Assigning automatic numbers
      2m 13s
    7. Assigning automatic bullets
      4m 49s
    8. Starting and restarting numbered sequences
      4m 16s
    9. Nesting a number or bullet style
      4m 45s
    10. Setting precise guidelines
      6m 24s
    11. Right-aligning numbers
      7m 31s
    12. Center-aligning bullets
      4m 10s
    13. Auto-numbering figures
      3m 0s
    14. Creating a custom Number setting
      4m 18s
    15. Specifying a chapter number
      3m 9s
    16. Numbering across threaded frames
      4m 5s
    17. Using a "list" to number across stories
      4m 29s
    18. What you can and can't do
      4m 37s
  6. 53m 18s
    1. If you make tables, listen up
      1m 1s
    2. A tale of two tables: Introducing the document
      2m 15s
    3. Creating a cell style
      5m 8s
    4. Adjusting the Inset values
      3m 37s
    5. Formatting the body of a table
      4m 22s
    6. Creating and applying column styles
      5m 32s
    7. Creating an all-inclusive table style
      4m 42s
    8. Converting and styling a table
      4m 49s
    9. Fixing formatting errors
      4m 21s
    10. Fixing row height and column width
      5m 25s
    11. An argument for independent cell styles
      2m 33s
    12. Making a dependent cell style
      3m 26s
    13. Selectively applying a cell style
      6m 7s
  7. 1h 10m
    1. The convergence of very nearly everything
      1m 18s
    2. Updating a style from the Find Font command
      4m 24s
    3. Step, Repeat, and Distribute
      4m 57s
    4. Adding text; removing style
      3m 3s
    5. Object-level formatting attributes
      3m 48s
    6. Creating an object style
      3m 43s
    7. Creating paired paragraph styles
      6m 28s
    8. Nesting paired paragraph styles
      3m 9s
    9. Inline and above line graphics
      5m 19s
    10. Creating an anchored object
      6m 29s
    11. Viewing frames and threads
      3m 52s
    12. Creating an anchored object style
      3m 48s
    13. Establishing anchored object defaults
      3m 44s
    14. Problems? Fit the frame to the contents
      4m 35s
    15. Employing a highly selective object style
      5m 27s
    16. The best way to anchor objects
      2m 23s
    17. Moving and anchoring text and objects
      4m 4s
  8. 1m 7s
    1. Goodbye
      1m 7s

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