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In InDesign CS4 Power Shortcuts, Adobe product manager and designer Michael Ninness reveals hundreds of tips to boost productivity, including the top 20 power shortcuts every InDesign user must know. From placing multiple images to the hidden power of Quick Apply, each one of these videos covers an important topic, and includes just the right amount of information to make anyone a true InDesign power user. InDesign users are always looking for faster, more efficient ways to do everything, and this course offers just what they're looking for. Exercise files accompany the course.
When you're working with multiple documents in InDesign you've got quite a bit of control about how you want those documents to be arranged on your screen. By default, they are in tabs, one document visible at a time, but you can change that of course. Under the Window menu you've got the legacy Arrange submenu command here we've got some choices here to choose from. But you have a much more visual option now available in the Application bar or the App bar. It's the Arrange Documents widget right here. If I click on that pop-up menu, I get some icons representing what my options are.
It is kind of nice to have a picture there. The number of icons you have available is determined by the number of documents you have open. So since I only have two documents open right now, I just get these two icons below the line here. So if I want to arrange these vertically, side-by-side, I can just choose the 2-Up button here, and it divides up the screen equally among the two documents. Now I can just click back and forth between the documents, makes it easy to drag and drop from one document to the other and so forth. If I want them to be arranged horizontally, I can go back up to the widget and choose the 2-Up Horizontal option and I just split the screen that way. It's kind of cool.
Then when I want to get them back to one single consolidated window, I can go back up to that widget and choose the Consolidate All button, and I am back where I started here. I love this feature in conjunction with another feature, which I'll show you. I am going to go ahead and close this Untitled document. I don't need it. And I am going to go ahead and pretend that this frame, this text frame, has overset text and let's just pretend that I can't make the frame any taller to reveal the over-set text. So where would you go to see the over set text? You'd go to something called the Story Editor, which is kind of a built-in simple word processor window inside InDesign.
For those of you who've never seen the Story Editor, you can invoke it by doing Command+Y or Ctrl+Y and that opens up the entire story of that text frame in one long scrollable window. It also clearly marks which text has overset, so that's kind of cool. Also gives you a listing of all the styles that are applied to each of those paragraphs. So the reason I like this is because now I can consolidate or tile these two windows side-by-side so I can see my Layout view on one side and my Story Editor view on the other side. So we'll go back to our Arrange Documents widget, choose 2-Up and now I can see my Story Editor one side and the layout view on the other.
So If I were to go and make any edits in the Story Editor window and edit this text or whatever, you would see an update over on the left-hand side. So I have the best of both worlds here. So very easy. When I am done with the Story Editor, I just go ahead and close that tab, and I am right back where I started. So there you have it, the Arrange Documents widget, pretty handy for rearranging your tab documents.
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