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Applying table styles

From: InDesign CS6 Essential Training

Video: Applying table styles

So now we've learned how to format tables in some detail, but if you had a lot of tables to format, it would be really tedious to go through this process for each and every one of them. Fortunately, InDesign has a feature called table styles, and cell styles, and these let you apply lots of table formatting with a single click. I'll select this text frame inside my 15F exercise file, and I'm going to zoom in to 200%. When you're creating table styles, and cell styles, it's very important that you start with paragraph styles, and my art director has told me I've used the wrong paragraph style in all of these cells down here; these body cells.

Applying table styles

So now we've learned how to format tables in some detail, but if you had a lot of tables to format, it would be really tedious to go through this process for each and every one of them. Fortunately, InDesign has a feature called table styles, and cell styles, and these let you apply lots of table formatting with a single click. I'll select this text frame inside my 15F exercise file, and I'm going to zoom in to 200%. When you're creating table styles, and cell styles, it's very important that you start with paragraph styles, and my art director has told me I've used the wrong paragraph style in all of these cells down here; these body cells.

So I'm going to select a few of those, go to the Paragraph Styles panel, and I'm going to click on body. That's the one I'm supposed to have been using. That looks pretty good. Now let's go ahead and create new paragraph styles for some of the other elements inside of my table; for example, the header. Right now, these are just formatted with local formatting on top of the Basic Paragraph style. That's not good. So I'm going to go to the Paragraph Styles panel while that cursor is inside some of that text, I'll say New Paragraph Style, and I'm going to call this course table head.

You can call it anything you want of course. I'll click OK, and it creates the paragraph style for me. I also see that, in my table, I have some section headers that I made. So I'll place my cursor in there, go to my Paragraph Styles panel, and make a new paragraph style for that. Now I have the three basic paragraph styles that I'm going to be using inside this table, so now I'm going to open the Cell Styles panel. I can get there by going to the Window menu, choosing from the Styles submenu, Cell Styles. You're going to be tempted to jump to the Table Styles panel first, but don't do it; start with Paragraph Styles, then go to Cell Styles, and then we'll go to Table Styles in just a minute.

I already have a few cell styles set up here, but I'm going to create some new ones. To make a cell style, I click inside one of the cells that I want to copy, and I go to Cell Styles panel flyout menu, and choose New Cell Style. I'm going to call this course table body. Now, before I click OK, it's very important that I choose a paragraph style here. I'm going to choose body. In other words, whenever the cell style called course table body is applied, it will also apply the body paragraph style.

Now let's do it to the header. I'll click inside one of the header cells, and make a new cell style for that. Paragraph style needs to be the one that I just created. Because I don't know exactly where in my table the section starts are going to be -- they'll change from table to table -- I cannot add those to my table style. I can only add my regular body cells, and the head cells. So now I'm going to go to the Table Style, and create my table style; click at the New Table Style, and I'm going to call it my course table.

Here's the key to it all: at the bottom of this dialog box, I can choose Cell Styles, and I'm going to say the Header Rows, any time I have a header row, make sure it looks like a cell style called course table header. My Body Rows should be course table body. Notice that I can also choose different Cell Styles for my left column, that is, the leftmost column in my table, or the rightmost column in my table, but in this case, I don't have anything special for those, so I'm going to leave them alone. Click OK, and you can now see that I have a table style called course table.

When I click on that table style, it's going to apply it to the entire table, even these cells down here that do not currently have those cell styles applied to them. Let's try it. Click. Oh, that looks great! Now, as I said, the section starts are not technically part of the table styles, because it doesn't know where in my table those are, but I can see one right up here at the top. So I'll click inside that cell, go back to my Cell Styles panel, and I'll click on -- oops! I don't have one of yet. I forgot to make my cell style for my section, so I better go do that.

Click inside one of these cells, come up here, and say this is going to be my course table section start, and this one is going to apply the Paragraph Style called course table section. Now I'm ready to go; section, and section. There we go. Now it automatically applied that section to this cell. Now for the ultimate test: can we apply this table style to a brand new table? I'm going to zoom out to 100% with Command+1 or Control+1. I'll create a new text frame with the Type tool, and then I'm going to place a Word document that has a table in it. Place; here we go. The data.docx.

Bring that in, and you can see I have a table waiting to be formatted. All I have to do now is click inside the table, go back to the Table Styles panel, and click. Now, it's important to remember that table styles and cell styles only remember formatting; they don't remember structure. For example, in this case, it doesn't know that the first row here should be a header row, so I have to do that manually. I'll click inside this row, or select it, go to the Table menu, and say convert this to a header.

Suddenly it looks a little bit better, because InDesign now knows that first row is a header row. The table style also doesn't remember things like how wide these columns should be, so I'm going to have to do those manually. Come over here, drag this over, change this; you get the idea. So ultimately, table styles aren't perfect; they don't remember everything, so you still have to do some work manually. But ultimately, they can still shave hours of work off a project.

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This video is part of

Image for InDesign CS6 Essential Training
InDesign CS6 Essential Training

113 video lessons · 86782 viewers

David Blatner
Author

 
Expand all | Collapse all
  1. 1m 23s
    1. What is InDesign?
      1m 23s
  2. 2m 38s
    1. Welcome
      1m 0s
    2. Using the exercise files
      1m 38s
  3. 21m 19s
    1. Getting started
      3m 33s
    2. Adding or editing text
      3m 23s
    3. Adding or replacing graphics
      4m 31s
    4. Moving objects around
      4m 55s
    5. Printing and creating a PDF
      4m 57s
  4. 26m 6s
    1. Exploring the application window
      6m 25s
    2. Navigating and magnifying pages and objects
      6m 24s
    3. Setting rulers and measurements
      2m 35s
    4. Working with panels
      3m 58s
    5. Setting the view quality of artwork
      2m 31s
    6. Adjusting view and preview settings
      4m 13s
  5. 27m 52s
    1. Creating new documents
      7m 39s
    2. Saving and reverting documents
      4m 2s
    3. Saving for CS4 and CS5 with IDML
      2m 24s
    4. Setting the margin and column guides
      4m 29s
    5. Putting ruler guides on the page
      5m 7s
    6. Bleeding colors or images off the side of the page
      4m 11s
  6. 23m 37s
    1. Inserting, deleting, and moving pages
      4m 32s
    2. Changing page size
      4m 38s
    3. Creating and applying master pages
      5m 18s
    4. Overriding master page items
      2m 43s
    5. Adding page numbering
      2m 22s
    6. Changing page numbering with sections
      4m 4s
  7. 52m 47s
    1. Understanding text frames
      3m 38s
    2. Typing and editing text
      4m 48s
    3. Inserting special characters
      4m 1s
    4. Importing text
      3m 47s
    5. Threading text frames
      3m 12s
    6. Setting text frame columns
      4m 31s
    7. Setting text inset and vertical justification options
      3m 48s
    8. Allowing text frames to grow and shrink
      4m 5s
    9. Putting text on a path
      5m 50s
    10. Using the Story Editor
      5m 10s
    11. Checking spelling
      5m 12s
    12. Using Find/Change
      4m 45s
  8. 28m 19s
    1. Importing graphics
      8m 20s
    2. Using the Links panel
      7m 17s
    3. Editing graphics in their original app
      3m 10s
    4. Fitting graphics to the frame
      5m 1s
    5. Taking advantage of image transparency and clipping paths
      4m 31s
  9. 35m 49s
    1. Selecting objects
      5m 2s
    2. Applying basic strokes and fills
      5m 6s
    3. Colorizing images
      1m 59s
    4. Adjusting transparency
      4m 4s
    5. Adding drop shadows
      3m 33s
    6. Using other transparency effects
      5m 15s
    7. Copying and formatting with the Eyedropper tool
      5m 59s
    8. Finding and changing object formatting
      4m 51s
  10. 18m 34s
    1. Creating color swatches
      4m 33s
    2. Understanding the danger and power of unnamed colors
      5m 46s
    3. Creating gradient swatches
      3m 53s
    4. Applying gradients
      4m 22s
  11. 15m 27s
    1. Editing frame and path shapes
      5m 8s
    2. Adding rounded corners and other corner options
      4m 8s
    3. Making polygons and starbursts
      1m 59s
    4. Creating text outlines
      4m 12s
  12. 37m 56s
    1. Positioning objects with the Gap tool
      3m 54s
    2. Stacking objects
      2m 5s
    3. Creating and controlling layers
      5m 27s
    4. Managing objects in the Layers panel
      3m 33s
    5. Grouping and locking objects
      3m 10s
    6. Nesting objects
      3m 23s
    7. Aligning and distributing objects
      4m 20s
    8. Understanding text wrap
      5m 51s
    9. Using anchored objects
      6m 13s
  13. 26m 16s
    1. Duplicating objects
      5m 37s
    2. Collecting, conveying, and placing content
      8m 58s
    3. Rotating objects
      2m 22s
    4. Scaling objects
      4m 21s
    5. Skewing objects
      1m 8s
    6. Mirroring objects
      3m 50s
  14. 24m 19s
    1. Applying basic character styling
      7m 31s
    2. Applying advanced character formatting
      4m 28s
    3. Changing case
      3m 23s
    4. Using Find/Change for text formatting
      5m 3s
    5. Using Find Font
      3m 54s
  15. 32m 51s
    1. Applying formatting to a paragraph
      4m 4s
    2. Spanning a paragraph across multiple columns
      2m 10s
    3. Splitting a paragraph into multiple columns
      1m 52s
    4. Using drop caps
      3m 26s
    5. Setting tabs
      7m 36s
    6. Adding rules (lines) above or below a paragraph
      3m 23s
    7. Adding automatic bullets
      4m 10s
    8. Numbering paragraphs
      6m 10s
  16. 19m 47s
    1. Creating and applying paragraph styles
      6m 10s
    2. Using character styles
      4m 45s
    3. Editing and redefining styles
      2m 20s
    4. Using object styles
      2m 47s
    5. Applying styles with Quick Apply
      3m 45s
  17. 39m 59s
    1. Creating a table
      4m 29s
    2. Adjusting rows and columns
      4m 36s
    3. Adding and deleting rows and columns
      3m 0s
    4. Formatting a table
      4m 32s
    5. Formatting cells
      6m 2s
    6. Applying table styles
      5m 33s
    7. Placing graphics in cells
      3m 1s
    8. Importing Microsoft Word and Excel tables
      8m 46s
  18. 16m 45s
    1. Building a multi-document book
      7m 27s
    2. Creating "continued on..." jump lines
      3m 51s
    3. Constructing a table of contents (TOC)
      5m 27s
  19. 23m 8s
    1. Exporting EPUBs
      6m 12s
    2. Creating an interactive PDF
      12m 49s
    3. Building a Flash SWF
      4m 7s
  20. 28m 1s
    1. Checking a document with the Preflight panel
      5m 26s
    2. Packaging for output
      3m 34s
    3. Using the Print dialog box
      4m 52s
    4. Printing a small booklet
      2m 46s
    5. Exporting a PDF
      7m 56s
    6. Exporting text
      3m 27s
  21. 1m 25s
    1. Next steps
      1m 25s

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