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I love keeping my hands on the keyboard as much as I can when I work. As I've said before, it's all about efficiency. So you can just imagine the neurons firing in my brain's pleasure center when I saw a feature that means I hardly ever have to use the mouse to go click in the Paragraph, Character or Object Styles panels again. That feature is called Quick Apply, and it is simply life-changing. Let me show you how it works. I'll zoom in on the bottom part of this page, and I can see that I have a bunch of text that I want to apply paragraph styles to. I'll double-click in the first one, and now I want to bring up the Quick Apply window.
To do that, I press Command+Return on the Mac, or Control+Enter on Windows. When I do that, the Quick Apply window appears suddenly, right in the middle of the page. Now, I can drag that around on my screen, and it'll remember where I put it, and always show up in that same place. Once the Quick Apply window is open, you'll see a little cursor flashing inside this field. So I can keep my hands on the keyboard, and type the name of the style that I want to apply. In this case, I know it has something to do with the word fashion, so I'm going to type fa. What I see is a list of all the features that Quick Apply knows about that has an fa in it.
The first item at the top of the list is actually a menu item. That's right; Quick Apply can actually trigger menu items, which is a great way to use it if you don't know where a particular feature is in a menu. But in this case, I'm looking for a paragraph style, so I'm going to type fas, and as soon as I add that S, it guesses oh, you want department fashion. To actually apply that style, I simply press Return or Enter. Now I'll press the down arrow key to jump to the next paragraph, and bring up Quick Apply again. Command+Return or Control+Enter, up it comes, and notice that it remembered what I last typed.
This makes it really helpful to apply the same style over and over again. In this case, I want to apply a different style called Course; cou. That's all I need to type. It guessed course name; hit Enter. Now, if I want to apply that same one over and over again, I simply click in a different paragraph style, press Command+ Return or Control+Enter, and then enter again. I don't have to type anything else, because it has remembered what I typed in there. Let's apply some other formatting. Let's grab the date, dat; this one is body, bo; this one is going to be bo.
You can see that very quickly I'm simply opening this and closing it over and over again. These are going to be prerequisites, pr; there we go. I like it. Same thing, over and over again. I've applied all that styling in just a few seconds. Oops! I missed a date. Grab that, go back and type da; Enter. Now, sometimes when using Quick Apply, you'll find that it's difficult to find just the style you want; maybe you don't remember exactly what it's called.
So bring up Quick Apply, and filter the list. For example, if I only want to show paragraph styles, I can click in this little pop-down menu, and turn off all these checkboxes, except for Paragraph Styles. But there is actually a much faster way, and the clue is this little code at the end of the line, p, colon. If I type p: into this Quick Apply window, it automatically filters, so I only see paragraph styles. Now I can use the arrow keys on my keyboard to move up and down that list.
I'm pressing the down arrow key to move down; up arrow key to move up. In this case, I want the date, so I'll move down, and hit Return. Quick Apply makes applying styles so fast, and so easy, but like so many things in life, it takes a little work to change your habits. So force yourself to use Quick Apply three or four times, and believe me, you're going to find yourself hooked on this feature.
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