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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In the previous exercise you may recall we went ahead and applied the Song list Paragraph Style, that's available to us here inside at the Paragraph Styles palette. So this guy right here, we applied it, Song list, to these three paragraph right here. The problem is that this Paragraph Style includes automatic numbering, which is a new function inside of InDesign CS3, a new and very exciting, awesome function I might add, but the problem is that it doesn't really work for our text. We are getting not only the automatic numbers that are associated with the song titles here in the left hand side of the document, but we're also merging those with the manual letters that we have applied.
What I am suggesting we do is go ahead and get rid of those of manual letter and then later on, I am going to show you how to switch the automatic numbers back to automatic letters. You'll see. Let's get rid of the letters though for now, let's get rid of those manual letters. I am going to do that by double-clicking inside of my text. Notice I had my black arrow active. As soon as you double-click inside of your text, you are going to get automatically switch to the Type tool. I am just going to go and grab B the right there, the B, the period and the tab that follows it and I am going delete it. I could do that up here with the A as well, which I haven't styled so far.
Now that's kind of the sucker's route, because it means that you are going to have to do that eight more times because we have a ten item list. There's a better way to work and that's to take advantage of a command under the Edit menu, that's called Find/Change. That allows you to find strings of characters and replace them with other strings of characters. You can also press Ctrl+F, Command+F of on the Mac. Now of course we are searching for different kinds of text, sometimes we are searching for C, period, tab and other times we are searching for D, period, tab and so on. So we are going to have to take advantage of something known as a wildcard.
So notice that my blinking insertion marker is appearing inside of the Find What option. I am going to click on this little at sign (@) there. I am going to go down to wildcards and I am going to choose this guy right there, Any Letter. Now if I were to just search for any letter, and notice that InDesign goes ahead and gives it a certain code, which is caret dollar sign. I don't really care about that, that's its code for any letter. But if I were to search for any letter, why I am going to get a lot of matches because there is a lot of other letters going on inside of this text, but if I search for a letter that's followed by a period and then a tab, I'm only going to get exactly the text that I am looking for.
So let's go ahead and do that. Let's go ahead and click after the caret dollar sign and then just enter a manual period by pressing the period key. Then I need to enter a tab character. I don't know what that looks like. You can't just press the Tab key to do that because you will tab to the next option right there. So let's go back to right after the period, click on the at sign and choose Tab and that gives us another code, caret sign T. Don't care. Really whatever InDesign needs to do to keep track on this stuff that's up to InDesign. Then I just need to make sure that Change To is set to nothing.
So make sure that that field is empty right there and then I want you to click on Change All, but let me move this over a little bit, so we can see the magic happen. Click on Change All and notice it says, "Search is completed. Eight replacements made," and the reason it's eight replacements in a ten item list is because I made two of the replacements manually so only eight were left. Then I click OK. My deed is done, so I'll click on the Done button, and I am ready to proceed. Now, I can go ahead and select some more text if I want to, go over to the Paragraph Style palette right there and click on Song list and you can see that now we still have numbers- that's a problem we'll take care of later.
But we don't have the duplicate letters as well messing things up. Alright in subsequent exercises, I am going to show you how to fix the remaining problems here inside this list. Stick with me.
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