Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Applying the Find/Change command

From: InDesign CS3 One-on-One: Style Sheets

Video: Applying the Find/Change command

In the previous exercise you may recall we went ahead and applied the Song list Paragraph Style, that's available to us here inside at the Paragraph Styles palette. So this guy right here, we applied it, Song list, to these three paragraph right here. The problem is that this Paragraph Style includes automatic numbering, which is a new function inside of InDesign CS3, a new and very exciting, awesome function I might add, but the problem is that it doesn't really work for our text. We are getting not only the automatic numbers that are associated with the song titles here in the left hand side of the document, but we're also merging those with the manual letters that we have applied.

Applying the Find/Change command

In the previous exercise you may recall we went ahead and applied the Song list Paragraph Style, that's available to us here inside at the Paragraph Styles palette. So this guy right here, we applied it, Song list, to these three paragraph right here. The problem is that this Paragraph Style includes automatic numbering, which is a new function inside of InDesign CS3, a new and very exciting, awesome function I might add, but the problem is that it doesn't really work for our text. We are getting not only the automatic numbers that are associated with the song titles here in the left hand side of the document, but we're also merging those with the manual letters that we have applied.

What I am suggesting we do is go ahead and get rid of those of manual letter and then later on, I am going to show you how to switch the automatic numbers back to automatic letters. You'll see. Let's get rid of the letters though for now, let's get rid of those manual letters. I am going to do that by double-clicking inside of my text. Notice I had my black arrow active. As soon as you double-click inside of your text, you are going to get automatically switch to the Type tool. I am just going to go and grab B the right there, the B, the period and the tab that follows it and I am going delete it. I could do that up here with the A as well, which I haven't styled so far.

Now that's kind of the sucker's route, because it means that you are going to have to do that eight more times because we have a ten item list. There's a better way to work and that's to take advantage of a command under the Edit menu, that's called Find/Change. That allows you to find strings of characters and replace them with other strings of characters. You can also press Ctrl+F, Command+F of on the Mac. Now of course we are searching for different kinds of text, sometimes we are searching for C, period, tab and other times we are searching for D, period, tab and so on. So we are going to have to take advantage of something known as a wildcard.

So notice that my blinking insertion marker is appearing inside of the Find What option. I am going to click on this little at sign (@) there. I am going to go down to wildcards and I am going to choose this guy right there, Any Letter. Now if I were to just search for any letter, and notice that InDesign goes ahead and gives it a certain code, which is caret dollar sign. I don't really care about that, that's its code for any letter. But if I were to search for any letter, why I am going to get a lot of matches because there is a lot of other letters going on inside of this text, but if I search for a letter that's followed by a period and then a tab, I'm only going to get exactly the text that I am looking for.

So let's go ahead and do that. Let's go ahead and click after the caret dollar sign and then just enter a manual period by pressing the period key. Then I need to enter a tab character. I don't know what that looks like. You can't just press the Tab key to do that because you will tab to the next option right there. So let's go back to right after the period, click on the at sign and choose Tab and that gives us another code, caret sign T. Don't care. Really whatever InDesign needs to do to keep track on this stuff that's up to InDesign. Then I just need to make sure that Change To is set to nothing.

So make sure that that field is empty right there and then I want you to click on Change All, but let me move this over a little bit, so we can see the magic happen. Click on Change All and notice it says, "Search is completed. Eight replacements made," and the reason it's eight replacements in a ten item list is because I made two of the replacements manually so only eight were left. Then I click OK. My deed is done, so I'll click on the Done button, and I am ready to proceed. Now, I can go ahead and select some more text if I want to, go over to the Paragraph Style palette right there and click on Song list and you can see that now we still have numbers- that's a problem we'll take care of later.

But we don't have the duplicate letters as well messing things up. Alright in subsequent exercises, I am going to show you how to fix the remaining problems here inside this list. Stick with me.

Show transcript

This video is part of

Image for InDesign CS3 One-on-One: Style Sheets
InDesign CS3 One-on-One: Style Sheets

89 video lessons · 10840 viewers

Deke McClelland
Author

 
Expand all | Collapse all
  1. 49m 7s
    1. How style automation works and why every file needs it
      2m 26s
    2. Installing the DekeKeys shortcuts
      3m 58s
    3. Meet the Eyedropper tool
      5m 43s
    4. Using the "loaded" Eyedropper
      2m 23s
    5. Loading new attributes
      1m 33s
    6. Lifting some attributes (and not others)
      4m 19s
    7. Eyedropper FYIs
      4m 51s
    8. The five kinds of style sheets
      3m 16s
    9. Meet the paragraph style
      2m 46s
    10. Applying the Find/Change command
      3m 41s
    11. The style sheet domino effect
      4m 10s
    12. Meet the object style
      4m 19s
    13. Appending a paragraph style to an object style
      2m 5s
    14. The power of the local override
      3m 37s
  2. 30m 5s
    1. The most common and useful style sheet
      40s
    2. Creating a paragraph style
      3m 57s
    3. The Paragraph Style Options dialog box
      3m 56s
    4. Assigning a keypad shortcut
      3m 9s
    5. The better way to create a style
      1m 30s
    6. Basing one style on another
      3m 16s
    7. Assigning a Next Style setting
      2m 31s
    8. Creating a closed style loop
      1m 40s
    9. Using the Quick Apply function
      3m 30s
    10. Formatting an entire story in one click
      2m 43s
    11. Auto-formatting as you type
      3m 13s
  3. 20m 44s
    1. Style sheets are dynamic
      39s
    2. Changing the font for multiple style sheets
      4m 29s
    3. Updating a shared attribute
      2m 24s
    4. Type style, skew, and tracking
      4m 12s
    5. Clearing and integrating local overrides
      3m 6s
    6. Removing widows with Balance Ragged Lines
      2m 47s
    7. Additional tricks for clearing overrides
      3m 7s
  4. 35m 13s
    1. Styling words, numbers, and symbols
      1m 16s
    2. Organizing style sheets
      6m 14s
    3. Character styles protect overrides
      5m 21s
    4. Creating a character style
      3m 44s
    5. Prioritizing style sheet shortcuts
      5m 24s
    6. Applying your new character style
      2m 51s
    7. Updating two styles in one pass
      4m 24s
    8. When in doubt, be obsessive
      5m 59s
  5. 1h 17m
    1. Character styles on steroids
      1m 15s
    2. Repeating style elements
      4m 0s
    3. Establishing a nested style
      3m 32s
    4. Setting the range of a nested style
      4m 3s
    5. Troubleshooting the nested range
      6m 49s
    6. Assigning automatic numbers
      2m 13s
    7. Assigning automatic bullets
      4m 49s
    8. Starting and restarting numbered sequences
      4m 16s
    9. Nesting a number or bullet style
      4m 45s
    10. Setting precise guidelines
      6m 24s
    11. Right-aligning numbers
      7m 31s
    12. Center-aligning bullets
      4m 10s
    13. Auto-numbering figures
      3m 0s
    14. Creating a custom Number setting
      4m 18s
    15. Specifying a chapter number
      3m 9s
    16. Numbering across threaded frames
      4m 5s
    17. Using a "list" to number across stories
      4m 29s
    18. What you can and can't do
      4m 37s
  6. 53m 18s
    1. If you make tables, listen up
      1m 1s
    2. A tale of two tables: Introducing the document
      2m 15s
    3. Creating a cell style
      5m 8s
    4. Adjusting the Inset values
      3m 37s
    5. Formatting the body of a table
      4m 22s
    6. Creating and applying column styles
      5m 32s
    7. Creating an all-inclusive table style
      4m 42s
    8. Converting and styling a table
      4m 49s
    9. Fixing formatting errors
      4m 21s
    10. Fixing row height and column width
      5m 25s
    11. An argument for independent cell styles
      2m 33s
    12. Making a dependent cell style
      3m 26s
    13. Selectively applying a cell style
      6m 7s
  7. 1h 10m
    1. The convergence of very nearly everything
      1m 18s
    2. Updating a style from the Find Font command
      4m 24s
    3. Step, Repeat, and Distribute
      4m 57s
    4. Adding text; removing style
      3m 3s
    5. Object-level formatting attributes
      3m 48s
    6. Creating an object style
      3m 43s
    7. Creating paired paragraph styles
      6m 28s
    8. Nesting paired paragraph styles
      3m 9s
    9. Inline and above line graphics
      5m 19s
    10. Creating an anchored object
      6m 29s
    11. Viewing frames and threads
      3m 52s
    12. Creating an anchored object style
      3m 48s
    13. Establishing anchored object defaults
      3m 44s
    14. Problems? Fit the frame to the contents
      4m 35s
    15. Employing a highly selective object style
      5m 27s
    16. The best way to anchor objects
      2m 23s
    17. Moving and anchoring text and objects
      4m 4s
  8. 1m 7s
    1. Goodbye
      1m 7s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed InDesign CS3 One-on-One: Style Sheets.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.