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Adjusting view and preview settings

From: InDesign CS6 Essential Training

Video: Adjusting view and preview settings

What you see on screen is crucial to you being efficient in this program. It's your only portal into understanding what's in your document and how it's going to end up in print or PDF or wherever the file is headed. Fortunately, InDesign gives you a number of controls over how it displays your pages. We saw how to change display quality earlier. Now let's see about InDesign's other display settings. All of InDesign's display settings live up here in the View menu, and the most important one is here under the Screen mode submenu, it is called Preview mode.

Adjusting view and preview settings

What you see on screen is crucial to you being efficient in this program. It's your only portal into understanding what's in your document and how it's going to end up in print or PDF or wherever the file is headed. Fortunately, InDesign gives you a number of controls over how it displays your pages. We saw how to change display quality earlier. Now let's see about InDesign's other display settings. All of InDesign's display settings live up here in the View menu, and the most important one is here under the Screen mode submenu, it is called Preview mode.

Now Preview mode doesn't look like it has a keyboard shortcut, but I'm going to let you know a secret, it does. It's just the letter W. So whenever I want to go into Preview mode, I simply press W. As long as you're not editing text of course, if you're inside of a text frame, then pressing W actually types the W letter, but if you're not editing text, then pressing W puts you into Preview mode, and then pressing W again, takes you out of it. Now preview mode is great, because it gives you a nice neutral gray background inside of your pasteboard and more importantly it hides all nonprinting objects.

Your guides disappear, nonprinting objects disappear, the edges of frames disappear. Actually the edges of frames do appear, if you placed your cursor over an object. So as I move my cursor over an object they appear and they do that because you can actually work in Preview mode. I can actually move this object around if I want to and place it just where I want, completely up to you. So I find it very useful for those little edges to appear when you move your cursor over an object. That said, I do know that it drives some users crazy.

I don't know what it is, but for some reasons some InDesign users just really hate that feature. So I'll tell you a little secret. If you go to the Preferences dialog box, you go to the InDesign menu on the Mac or Edit menu on Windows, and you choose Interface. Inside the Interface pane of the Preferences dialog box is a checkbox, Highlight Object Under Selection tool. If you don't like those edges flashing on and off, turn off that checkbox and then click OK. I'm going to leave it on, because like I said I actually like that feature.

So now, as soon as I deselect that object by clicking out here in the pasteboard, the frame edges hide again. So Preview mode is terrific for giving you a sense for how this document is going to print or export to PDF, and so on. Here is another thing you can do, press the Tab key, again, when you're not editing text. Press Tab and all the panels disappear, they just disappear. So you have much more screen real estate to work with and it looks more cleaned as well. It turns out that those panels are really still there and if I move my cursor over to the right side of the screen, they'll pop out again, and then I can use them.

And as soon as I move my cursor away, they disappear again. Same thing with the tool panel on the left-side of the screen, there they are, and now they've gone again. So Tab key turns them off and on again. Now the Preview mode is cool, especially when the panels are turned off, but for the ultimate in screen display you want Presentation mode and you can get that from the View menu or up here in the application bar you can choose this little pop-up menu and choose Presentation or the secret keyboard shortcut, Shift+W, and when you press Shift+W it hides everything.

Your menus disappear, your panels disappear everything disappears, except your document which is put on a nice black background, very high contrast, great to look at, especially when your boss walks in or a client. Presentation mode is also helpful for moving through a multi-page document because if you click you move from one spread to the next. You can actually see the cursor has a little arrow in there indicating that clicking moves from one spread to the next. If you want to move back a spread, you hold down the Shift key, Shift+Click to move back and I'll Shift+Click again.

When you're ready to exit Presentation mode, you can press Escape or Shift+W again and you're out of Presentation mode. Now I'll press W to exit out of Preview mode and I can see all of my nonprinting objects again, like the guides. By switching from one display mode to another and by turning on and off these view settings you can really get a sense for what's in your document, whether it's laid out properly and how it will look when it's exported or printed.

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This video is part of

Image for InDesign CS6 Essential Training
InDesign CS6 Essential Training

113 video lessons · 81628 viewers

David Blatner
Author

 
Expand all | Collapse all
  1. 1m 23s
    1. What is InDesign?
      1m 23s
  2. 2m 38s
    1. Welcome
      1m 0s
    2. Using the exercise files
      1m 38s
  3. 21m 19s
    1. Getting started
      3m 33s
    2. Adding or editing text
      3m 23s
    3. Adding or replacing graphics
      4m 31s
    4. Moving objects around
      4m 55s
    5. Printing and creating a PDF
      4m 57s
  4. 26m 6s
    1. Exploring the application window
      6m 25s
    2. Navigating and magnifying pages and objects
      6m 24s
    3. Setting rulers and measurements
      2m 35s
    4. Working with panels
      3m 58s
    5. Setting the view quality of artwork
      2m 31s
    6. Adjusting view and preview settings
      4m 13s
  5. 27m 52s
    1. Creating new documents
      7m 39s
    2. Saving and reverting documents
      4m 2s
    3. Saving for CS4 and CS5 with IDML
      2m 24s
    4. Setting the margin and column guides
      4m 29s
    5. Putting ruler guides on the page
      5m 7s
    6. Bleeding colors or images off the side of the page
      4m 11s
  6. 23m 37s
    1. Inserting, deleting, and moving pages
      4m 32s
    2. Changing page size
      4m 38s
    3. Creating and applying master pages
      5m 18s
    4. Overriding master page items
      2m 43s
    5. Adding page numbering
      2m 22s
    6. Changing page numbering with sections
      4m 4s
  7. 52m 47s
    1. Understanding text frames
      3m 38s
    2. Typing and editing text
      4m 48s
    3. Inserting special characters
      4m 1s
    4. Importing text
      3m 47s
    5. Threading text frames
      3m 12s
    6. Setting text frame columns
      4m 31s
    7. Setting text inset and vertical justification options
      3m 48s
    8. Allowing text frames to grow and shrink
      4m 5s
    9. Putting text on a path
      5m 50s
    10. Using the Story Editor
      5m 10s
    11. Checking spelling
      5m 12s
    12. Using Find/Change
      4m 45s
  8. 28m 19s
    1. Importing graphics
      8m 20s
    2. Using the Links panel
      7m 17s
    3. Editing graphics in their original app
      3m 10s
    4. Fitting graphics to the frame
      5m 1s
    5. Taking advantage of image transparency and clipping paths
      4m 31s
  9. 35m 49s
    1. Selecting objects
      5m 2s
    2. Applying basic strokes and fills
      5m 6s
    3. Colorizing images
      1m 59s
    4. Adjusting transparency
      4m 4s
    5. Adding drop shadows
      3m 33s
    6. Using other transparency effects
      5m 15s
    7. Copying and formatting with the Eyedropper tool
      5m 59s
    8. Finding and changing object formatting
      4m 51s
  10. 18m 34s
    1. Creating color swatches
      4m 33s
    2. Understanding the danger and power of unnamed colors
      5m 46s
    3. Creating gradient swatches
      3m 53s
    4. Applying gradients
      4m 22s
  11. 15m 27s
    1. Editing frame and path shapes
      5m 8s
    2. Adding rounded corners and other corner options
      4m 8s
    3. Making polygons and starbursts
      1m 59s
    4. Creating text outlines
      4m 12s
  12. 37m 56s
    1. Positioning objects with the Gap tool
      3m 54s
    2. Stacking objects
      2m 5s
    3. Creating and controlling layers
      5m 27s
    4. Managing objects in the Layers panel
      3m 33s
    5. Grouping and locking objects
      3m 10s
    6. Nesting objects
      3m 23s
    7. Aligning and distributing objects
      4m 20s
    8. Understanding text wrap
      5m 51s
    9. Using anchored objects
      6m 13s
  13. 26m 16s
    1. Duplicating objects
      5m 37s
    2. Collecting, conveying, and placing content
      8m 58s
    3. Rotating objects
      2m 22s
    4. Scaling objects
      4m 21s
    5. Skewing objects
      1m 8s
    6. Mirroring objects
      3m 50s
  14. 24m 19s
    1. Applying basic character styling
      7m 31s
    2. Applying advanced character formatting
      4m 28s
    3. Changing case
      3m 23s
    4. Using Find/Change for text formatting
      5m 3s
    5. Using Find Font
      3m 54s
  15. 32m 51s
    1. Applying formatting to a paragraph
      4m 4s
    2. Spanning a paragraph across multiple columns
      2m 10s
    3. Splitting a paragraph into multiple columns
      1m 52s
    4. Using drop caps
      3m 26s
    5. Setting tabs
      7m 36s
    6. Adding rules (lines) above or below a paragraph
      3m 23s
    7. Adding automatic bullets
      4m 10s
    8. Numbering paragraphs
      6m 10s
  16. 19m 47s
    1. Creating and applying paragraph styles
      6m 10s
    2. Using character styles
      4m 45s
    3. Editing and redefining styles
      2m 20s
    4. Using object styles
      2m 47s
    5. Applying styles with Quick Apply
      3m 45s
  17. 39m 59s
    1. Creating a table
      4m 29s
    2. Adjusting rows and columns
      4m 36s
    3. Adding and deleting rows and columns
      3m 0s
    4. Formatting a table
      4m 32s
    5. Formatting cells
      6m 2s
    6. Applying table styles
      5m 33s
    7. Placing graphics in cells
      3m 1s
    8. Importing Microsoft Word and Excel tables
      8m 46s
  18. 16m 45s
    1. Building a multi-document book
      7m 27s
    2. Creating "continued on..." jump lines
      3m 51s
    3. Constructing a table of contents (TOC)
      5m 27s
  19. 23m 8s
    1. Exporting EPUBs
      6m 12s
    2. Creating an interactive PDF
      12m 49s
    3. Building a Flash SWF
      4m 7s
  20. 28m 1s
    1. Checking a document with the Preflight panel
      5m 26s
    2. Packaging for output
      3m 34s
    3. Using the Print dialog box
      4m 52s
    4. Printing a small booklet
      2m 46s
    5. Exporting a PDF
      7m 56s
    6. Exporting text
      3m 27s
  21. 1m 25s
    1. Next steps
      1m 25s

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