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Adjusting rows and columns

From: InDesign CS5 Essential Training

Video: Adjusting rows and columns

Tables don't just spring to life by themselves. You need to feed them, care for them, adjust their rows and columns. In this case, I have two tables that I'd like to make a little bit nicer. So the first thing I am going to do is learn how to change the row and column sizes. I'll select with the Type tool inside the table on the left and zoom into 200% with Command+2 or Ctrl+2 on Windows. If I want to change the height of one of these rows, I simply place the Type cursor over the boundary between the rows and drag.

Adjusting rows and columns

Tables don't just spring to life by themselves. You need to feed them, care for them, adjust their rows and columns. In this case, I have two tables that I'd like to make a little bit nicer. So the first thing I am going to do is learn how to change the row and column sizes. I'll select with the Type tool inside the table on the left and zoom into 200% with Command+2 or Ctrl+2 on Windows. If I want to change the height of one of these rows, I simply place the Type cursor over the boundary between the rows and drag.

Drag down and the row gets larger. Drag up it gets smaller again. You must use the Type tool to do these kinds of changes. You can't do it with the Selection tools. So dragging on the boundary makes one row larger. What if we want to make a bunch of rows larger? Well, one option is to drag the bottom of the table down. If I just drag it down it makes that one row larger, right? Let me undo that. Command+Z or Ctrl+Z. Instead I am going to Shift+Drag down. Shift+Drag makes all the rows proportionally larger.

If I click inside one of these table cells, I can see in the Table panel that the Height, that's this icon here, is set to at least 17 points. Well 17.821 but you get the idea. I can change this value to change the height of the row. For example, I'll change this to 24 points. Now that row got larger. But what does At Least mean? At least means if I put more text into the cell it will grow automatically, but it'll never be smaller than 24 points in this case.

For example, I could start typing and then hit Return and then type and then hit Return and type and so on, and you see that it automatically grows. On the other hand if I change this pop- up menu from At Least to Exactly then it will be exactly that value. Notice that it changed to 58 points to match what I had done here. But let's go ahead and set this back to 24 points. The text disappeared and instead I see this little red dot. That dot is the table equivalent of the overset marker.

That means there's more text that could fit into that cell. But where is it? How can I see it? The only way to get that text is either to make that row bigger again or to use Story Editor. If I select some text inside this cell and then go to Edit > Edit in Story Editor, you'll see that the text is selected here as well. If I come in here and select all this text including the overset and then delete it then I'll close the Story Editor. You'll see that I no longer have my overset mark.

Now in this table I don't like the fact that some rows are taller than others. There is a couple ways to get around that. One is I could select all the rows in the table by going to Table > Select > Table or because this is a single column I could choose Column as well. That selects all the cells in that table. Now I am going to go to the Table menu and choose Distribute Rows Evenly. When I do that, all the rows become the same amount. It averages them out. Another option would be to set the height in the Table menu.

I could change this to At Least. Now all of those rows you are going to end up at least 24 points tall. I am going to scroll over to this table now and show you some options that you have in multi-column tables. I just click inside this table, which deselected the other one, and now I'm going to change the column width of this. I can do that by dragging the line between the columns but notice what happened to the right side of the table. It was pushed right out of the text frame. Now I don't want to do that in this case. So I am going to undo that with a Command+Z or Ctrl+Z. Instead I am going to hold down the Shift key while I drag this.

When I Shift+Drag it changes just this column divider. It doesn't change the total width of the table. That's a little bit different than what we saw earlier when I Shift-dragged on the bottom of the table. So you can see that Shift-dragging actually works differently depending on what you're dragging. If you Shift-drag on an inside divider it just changes that one line, that one divider. But if you Shift-drag on an outside, for example here on the right side of the table, it adjusts all of the rows or columns proportionally. Let's undo that, Command+Z or Ctrl+Z. So I am going to Shift-Drag on this Price to move it over to the right.

Shift-Drag on the Quantity move that over and I am seeing that these two columns are not the same width. I don't like that. I would like to have them exactly the same. So just like we saw earlier when we were adjusting rows, we can adjust these two columns. Now notice that I dragged from this cell over to this cell and it highlighted the cells themselves. I don't have to select the entire columns in order to change the width of those columns. I can just select these cells in both of them. Now I'll just go to the Table menu and choose Distribute Columns Evenly.

That evens them out nicely. We can see the exact width here in the Table panel, just over 56 points wide, and of course we'd adjust that to any width we want. Okay, a couple other table features that you need to know about. One is I can merge two or more table cells together. For example, I'll drag over these three cells to select them. Then I'll go to the Table menu and choose Merge Cells. All of a sudden, I get one big table cell, which I could fill with text. Alternately, I can split a table cell.

I'll click inside of this cell over here, come to the Table menu, and choose Split Cell Vertically. That means put a vertical divider right down the middle of the cell. So now I have two cells in that place. Of course, you can go crazy here, splitting this one vertically or in this case horizontally. As you can see you can make your table pretty much as complicated as you need it to be. And in this case, I've made it way too complicated. I don't really need all of this so I'm going to select all of those cells by clicking in one and dragging over until I've selected that whole group.

Now I am going to simply delete them and I can do that by going to the Table menu choosing Delete and then choosing Row. What about adding rows? For example, let's add a row after Address Line 2 in this table. I simply click inside this table cell, go to Table menu and choose Insert > Row. InDesign asks me where do I want the row, above or below? I'll say let's do one below, click OK, and there's my new row. Now once you have your basic table structure down, it's time to start paying attention to formatting it, making it more attractive.

At least, I hope you want to make it more attractive than this.

Show transcript

This video is part of

Image for InDesign CS5 Essential Training
InDesign CS5 Essential Training

135 video lessons · 90132 viewers

David Blatner
Author

 
Expand all | Collapse all
  1. 5m 50s
    1. Welcome
      1m 33s
    2. What is InDesign CS5?
      2m 26s
    3. Using the exercise files
      1m 51s
  2. 54m 49s
    1. Understanding the Application window
      6m 0s
    2. Navigating pages
      6m 39s
    3. Zooming and magnifying
      6m 57s
    4. Managing more than one document window
      3m 36s
    5. Setting rulers and measurements
      2m 9s
    6. Positioning panels correctly
      6m 28s
    7. Saving time by making workspaces
      3m 24s
    8. Setting the view quality of artwork
      4m 9s
    9. Adjusting View and Preview settings
      4m 56s
    10. Rotating pages and spreads
      3m 2s
    11. Displaying a new view with the New Window feature
      3m 29s
    12. Setting application and document preferences
      4m 0s
  3. 21m 31s
    1. Using the Tool panel
      8m 1s
    2. Learning and editing keyboard shortcuts
      6m 24s
    3. Working with spring-loaded tool shortcuts
      1m 17s
    4. Using contextual menus
      2m 51s
    5. Choosing menu items with Quick Apply
      2m 58s
  4. 45m 25s
    1. Creating new documents
      7m 28s
    2. Saving and reverting documents
      3m 41s
    3. Using multiple Undo and Revert
      4m 28s
    4. Setting margin and column guides
      5m 16s
    5. Using ruler guides
      8m 10s
    6. Bleeding colors or images off the side of the page
      4m 29s
    7. Saving objects in libraries
      4m 49s
    8. Exporting and importing page snippets
      4m 29s
    9. Saving for CS4 with IDML
      2m 35s
  5. 31m 18s
    1. Inserting, deleting, and moving pages
      7m 23s
    2. Changing page size
      6m 14s
    3. Adding page numbering
      3m 43s
    4. Changing page numbering with sections
      5m 58s
    5. Creating and applying master pages
      5m 20s
    6. Overriding master page items
      2m 40s
  6. 1h 21m
    1. Understanding text frames
      4m 6s
    2. Typing and editing text
      4m 36s
    3. Filling with placeholder text
      2m 38s
    4. Inserting special characters
      4m 43s
    5. Importing text
      7m 49s
    6. Threading text frames
      4m 1s
    7. Setting text frame columns and insets
      6m 32s
    8. Setting vertical justification and first baseline position
      6m 9s
    9. Putting text on a path
      6m 51s
    10. Using the Story Editor
      8m 43s
    11. Checking spelling
      7m 42s
    12. Using Find/Change
      9m 25s
    13. Tracking text changes
      8m 1s
  7. 49m 50s
    1. Importing graphics
      8m 11s
    2. Importing from Mini Bridge
      5m 27s
    3. Using the Links panel
      6m 34s
    4. Embedding links
      2m 37s
    5. Editing graphics in their original app
      3m 14s
    6. Fitting graphics to a frame
      6m 12s
    7. Taking advantage of image transparency and clipping paths
      4m 53s
    8. Adding live captions
      5m 56s
    9. Colorizing images
      2m 1s
    10. Turning image layers on and off
      4m 45s
  8. 46m 15s
    1. Selecting objects
      5m 32s
    2. Applying basic strokes and fills
      8m 18s
    3. Using advanced strokes
      3m 28s
    4. Adjusting transparency
      4m 38s
    5. Adding drop shadows
      6m 41s
    6. Applying feathering
      4m 25s
    7. Copying formatting with the Eyedropper tool
      4m 35s
    8. Finding and changing object formatting
      4m 50s
    9. Making polygons and starbursts
      3m 48s
  9. 22m 56s
    1. Making interactive documents
      2m 6s
    2. Adding hyperlinks
      5m 52s
    3. Building bookmarks
      3m 38s
    4. Creating buttons
      8m 57s
    5. Animating an object
      2m 23s
  10. 23m 29s
    1. Creating color swatches
      5m 52s
    2. The danger and power of unnamed colors
      4m 47s
    3. Building tint swatches
      2m 18s
    4. Creating gradient swatches
      3m 56s
    5. Applying gradients
      6m 36s
  11. 50m 0s
    1. Positioning objects with the Page Gap tool
      2m 53s
    2. Stacking objects
      2m 13s
    3. Creating and controlling layers
      3m 53s
    4. Managing objects in the Layers panel
      3m 37s
    5. Nesting objects
      2m 46s
    6. Editing frame and path shapes
      4m 6s
    7. Adding rounded corners and other corner options
      3m 57s
    8. Grouping objects
      3m 14s
    9. Locking objects
      2m 39s
    10. Aligning and distributing
      5m 43s
    11. Understanding text wrap
      8m 13s
    12. Using anchored objects
      6m 46s
  12. 18m 49s
    1. Duplicating objects
      5m 39s
    2. Rotating objects
      3m 3s
    3. Scaling objects
      3m 57s
    4. Mirroring objects
      3m 46s
    5. Using the Transform Again feature
      2m 24s
  13. 25m 52s
    1. Applying basic character styling
      7m 8s
    2. Applying advanced character formatting
      4m 54s
    3. Changing case
      2m 51s
    4. Understanding OpenType features
      3m 19s
    5. Using Find/Change for text formatting
      3m 18s
    6. Using Find Font
      4m 22s
  14. 45m 27s
    1. Applying formatting to a paragraph
      4m 14s
    2. Spanning a paragraph across multiple columns
      3m 5s
    3. Splitting a paragraph into multiple columns
      2m 1s
    4. Using drop caps
      3m 16s
    5. Adjusting text hyphenation
      3m 21s
    6. Fine-tuning justified text
      4m 19s
    7. Setting tabs
      5m 54s
    8. Aligning to a baseline grid
      4m 24s
    9. Controlling orphans and widows with Keep Options
      2m 39s
    10. Adding rules (lines) above or below a paragraph
      3m 14s
    11. Adding automatic bullets
      4m 39s
    12. Working with numbered lists
      4m 21s
  15. 31m 3s
    1. Creating and applying paragraph styles
      6m 34s
    2. Using character styles
      5m 43s
    3. Applying styles automatically with Nested Styles
      7m 19s
    4. Using object styles
      3m 27s
    5. Using Quick Apply with styles
      2m 49s
    6. Cleaning up a local formatting mess
      5m 11s
  16. 37m 0s
    1. Creating a table
      5m 54s
    2. Adjusting rows and columns
      6m 35s
    3. Formatting a table
      8m 5s
    4. Adding headers and footers
      1m 58s
    5. Applying table styles
      5m 32s
    6. Adding Microsoft Word and Excel tables
      8m 56s
  17. 10m 26s
    1. Checking your document with the Preflight panel
      2m 54s
    2. Creating a custom preflight profile
      4m 45s
    3. Checking color with the Separations Preview
      2m 47s
  18. 31m 7s
    1. Packaging for output
      4m 13s
    2. Using the Print dialog box
      10m 22s
    3. Exporting a PDF
      8m 47s
    4. Exporting an interactive PDF
      3m 59s
    5. Exporting text
      1m 36s
    6. Exporting SWF files
      2m 10s
  19. 1m 32s
    1. Finding more information and help
      1m 12s
    2. Goodbye
      20s

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