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Adjusting View and Preview settings

From: InDesign CS5 Essential Training

Video: Adjusting View and Preview settings

I have my Hansel and Petal catalog open here, and I'm going to jump to the last spread of the document by clicking at the Last Spread button in the lower left corner of the document window. And I can see that this page is a mess. I mean the design's not bad, but there's all this stuff on top of the design. For example, there's all these vertical lines going through this image. Why? Because they're column guides. Up here around this frame, there's this frame edge, a blue box around that text there. Over here, they're just big ovals. I can't tell what's going to print and what's not going to print anymore.

Adjusting View and Preview settings

I have my Hansel and Petal catalog open here, and I'm going to jump to the last spread of the document by clicking at the Last Spread button in the lower left corner of the document window. And I can see that this page is a mess. I mean the design's not bad, but there's all this stuff on top of the design. For example, there's all these vertical lines going through this image. Why? Because they're column guides. Up here around this frame, there's this frame edge, a blue box around that text there. Over here, they're just big ovals. I can't tell what's going to print and what's not going to print anymore.

Fortunately, there's a way to streamline your visuals to strip out all of the stuff that's not going to print. And there's actually a couple of ways to do this. The first way is to go to the View menu and come down here to Extras and we can turn on or off Frame Edges. If you turn off Frame Edges, then all of the edges of your frames disappear but the guides are still there. I can see that those ovals were not actually there, they're just Frame Edges. So, that's helpful right away. I can go back to the View menu and go down to Grids and Guides and say Hide the Guides.

And now the guides are gone as well. So this is much nicer. Now, those settings from the View menu are replicated up here in the Application bar in the View Options popup menu, and you can see I can turn on and off my Frame Edges, and turn on and off my Guides, and other options there as well. So that's great. But to be honest, I very rarely use any of those features at all. Why? Because I prefer a feature called Preview Mode. Preview Mode is great. To get to Preview Mode, you simply press W, as long as you're not editing text.

If you're editing text then pressing W will type a W, right? But as long as you're not inside of a text frame, you press W, you go into Preview Mode and look at what you get. All of the non-objects disappear. The guides are gone, the Frame Edges are gone. Anything that was bleeding off the side of the page is gone. And you're left with a perfect view of what your final document is going to look like when it's printed. Now, you can work in Preview Mode if you want to. For example, as I drag over the page, I can actually see the edges of each of these objects highlighting. But I'm not going to work in Preview Mode.

Typically I'll go into Preview Mode, look at it, and then hit W again to come out of Preview Mode. Now, just for the sake of being complete, I should mention that you can get to Preview Mode in other ways as well. Up here in the Application menu, you can choose Preview Mode from this little widget here, or at the bottom of the Tool panel, you can get to this little fly-out menu here and choose your Preview Mode from this popup menu. There's Preview Mode down there. But again I usually don't use that. I just press W. That's good enough. Now, since I am talking about cleaning up the screen, I should also mention that you can press the Tab key to hide all of your panels.

You saw I press Tab, they all disappeared and that gives me a lot more space to work with, which could be handy in some situations. Just press Tab and they all come back. Now there's one other screen Mode that I want to point out, which sort of combines those two things together, like the Tab to make everything disappear and the Preview Mode to make all non-printing objects disappear. This is called Presentation Mode. It's new in CS5 and it's so cool. You can get to it by going to the Application bar and choosing Presentation Mode up here. But you know, again, I'd rather just use the keyboard shortcut.

We learned just a moment ago that pressing W puts you into Preview Mode, so to go into Presentation Mode, you press Shift+W. It's like W plus, even better. So Shift+W puts you into Presentation Mode, and you can see that it takes over the whole screen. The menus are gone, the panels are gone, the pasteboard is gone, everything is gone except for the document itself. And this is a great way to present your document to a client or to your boss or something. Once you have it up here, you can move through the pages by pressing the Up and Down Arrow keys.

Now, I'm on the previous spread, you can move through one spread at a time. You can also do the same thing by clicking to go to the next spread or Shift+clicking to go the previous spread. So either of those works. It's actually just like Acrobat Professional when you're in Full Screen Mode. So this Presentation Mode is really nifty. I do want to point out one other additional tip. This is something that Anne-Marie Concepcion, who's my co-author and co-host in InDesign Secrets, pointed out to me, really cool tip, while you're in Presentation Mode, you can actually press different keys to get different color backgrounds.

Right now, we've got a Black background, but if I press W, I get a white background. See, that's kind of nice in its own way as well, or G for a grey background. So that's kind of nice. It's good to know that that's an option. Ultimately, though I like hitting B for Black because that really makes the page pop and art directors just love that. Oh that's really nifty. To come out of Presentation Mode, you press Shift+W or just press the Escape key. Nobody can design well in a cluttered environment like this.

That's why the Preview and the Presentation Screen Modes are so great. They strip the wheat from the chaff and they leave you seeing what's most important about your document.

Show transcript

This video is part of

Image for InDesign CS5 Essential Training
InDesign CS5 Essential Training

135 video lessons · 89247 viewers

David Blatner
Author

 
Expand all | Collapse all
  1. 5m 50s
    1. Welcome
      1m 33s
    2. What is InDesign CS5?
      2m 26s
    3. Using the exercise files
      1m 51s
  2. 54m 49s
    1. Understanding the Application window
      6m 0s
    2. Navigating pages
      6m 39s
    3. Zooming and magnifying
      6m 57s
    4. Managing more than one document window
      3m 36s
    5. Setting rulers and measurements
      2m 9s
    6. Positioning panels correctly
      6m 28s
    7. Saving time by making workspaces
      3m 24s
    8. Setting the view quality of artwork
      4m 9s
    9. Adjusting View and Preview settings
      4m 56s
    10. Rotating pages and spreads
      3m 2s
    11. Displaying a new view with the New Window feature
      3m 29s
    12. Setting application and document preferences
      4m 0s
  3. 21m 31s
    1. Using the Tool panel
      8m 1s
    2. Learning and editing keyboard shortcuts
      6m 24s
    3. Working with spring-loaded tool shortcuts
      1m 17s
    4. Using contextual menus
      2m 51s
    5. Choosing menu items with Quick Apply
      2m 58s
  4. 45m 25s
    1. Creating new documents
      7m 28s
    2. Saving and reverting documents
      3m 41s
    3. Using multiple Undo and Revert
      4m 28s
    4. Setting margin and column guides
      5m 16s
    5. Using ruler guides
      8m 10s
    6. Bleeding colors or images off the side of the page
      4m 29s
    7. Saving objects in libraries
      4m 49s
    8. Exporting and importing page snippets
      4m 29s
    9. Saving for CS4 with IDML
      2m 35s
  5. 31m 18s
    1. Inserting, deleting, and moving pages
      7m 23s
    2. Changing page size
      6m 14s
    3. Adding page numbering
      3m 43s
    4. Changing page numbering with sections
      5m 58s
    5. Creating and applying master pages
      5m 20s
    6. Overriding master page items
      2m 40s
  6. 1h 21m
    1. Understanding text frames
      4m 6s
    2. Typing and editing text
      4m 36s
    3. Filling with placeholder text
      2m 38s
    4. Inserting special characters
      4m 43s
    5. Importing text
      7m 49s
    6. Threading text frames
      4m 1s
    7. Setting text frame columns and insets
      6m 32s
    8. Setting vertical justification and first baseline position
      6m 9s
    9. Putting text on a path
      6m 51s
    10. Using the Story Editor
      8m 43s
    11. Checking spelling
      7m 42s
    12. Using Find/Change
      9m 25s
    13. Tracking text changes
      8m 1s
  7. 49m 50s
    1. Importing graphics
      8m 11s
    2. Importing from Mini Bridge
      5m 27s
    3. Using the Links panel
      6m 34s
    4. Embedding links
      2m 37s
    5. Editing graphics in their original app
      3m 14s
    6. Fitting graphics to a frame
      6m 12s
    7. Taking advantage of image transparency and clipping paths
      4m 53s
    8. Adding live captions
      5m 56s
    9. Colorizing images
      2m 1s
    10. Turning image layers on and off
      4m 45s
  8. 46m 15s
    1. Selecting objects
      5m 32s
    2. Applying basic strokes and fills
      8m 18s
    3. Using advanced strokes
      3m 28s
    4. Adjusting transparency
      4m 38s
    5. Adding drop shadows
      6m 41s
    6. Applying feathering
      4m 25s
    7. Copying formatting with the Eyedropper tool
      4m 35s
    8. Finding and changing object formatting
      4m 50s
    9. Making polygons and starbursts
      3m 48s
  9. 22m 56s
    1. Making interactive documents
      2m 6s
    2. Adding hyperlinks
      5m 52s
    3. Building bookmarks
      3m 38s
    4. Creating buttons
      8m 57s
    5. Animating an object
      2m 23s
  10. 23m 29s
    1. Creating color swatches
      5m 52s
    2. The danger and power of unnamed colors
      4m 47s
    3. Building tint swatches
      2m 18s
    4. Creating gradient swatches
      3m 56s
    5. Applying gradients
      6m 36s
  11. 50m 0s
    1. Positioning objects with the Page Gap tool
      2m 53s
    2. Stacking objects
      2m 13s
    3. Creating and controlling layers
      3m 53s
    4. Managing objects in the Layers panel
      3m 37s
    5. Nesting objects
      2m 46s
    6. Editing frame and path shapes
      4m 6s
    7. Adding rounded corners and other corner options
      3m 57s
    8. Grouping objects
      3m 14s
    9. Locking objects
      2m 39s
    10. Aligning and distributing
      5m 43s
    11. Understanding text wrap
      8m 13s
    12. Using anchored objects
      6m 46s
  12. 18m 49s
    1. Duplicating objects
      5m 39s
    2. Rotating objects
      3m 3s
    3. Scaling objects
      3m 57s
    4. Mirroring objects
      3m 46s
    5. Using the Transform Again feature
      2m 24s
  13. 25m 52s
    1. Applying basic character styling
      7m 8s
    2. Applying advanced character formatting
      4m 54s
    3. Changing case
      2m 51s
    4. Understanding OpenType features
      3m 19s
    5. Using Find/Change for text formatting
      3m 18s
    6. Using Find Font
      4m 22s
  14. 45m 27s
    1. Applying formatting to a paragraph
      4m 14s
    2. Spanning a paragraph across multiple columns
      3m 5s
    3. Splitting a paragraph into multiple columns
      2m 1s
    4. Using drop caps
      3m 16s
    5. Adjusting text hyphenation
      3m 21s
    6. Fine-tuning justified text
      4m 19s
    7. Setting tabs
      5m 54s
    8. Aligning to a baseline grid
      4m 24s
    9. Controlling orphans and widows with Keep Options
      2m 39s
    10. Adding rules (lines) above or below a paragraph
      3m 14s
    11. Adding automatic bullets
      4m 39s
    12. Working with numbered lists
      4m 21s
  15. 31m 3s
    1. Creating and applying paragraph styles
      6m 34s
    2. Using character styles
      5m 43s
    3. Applying styles automatically with Nested Styles
      7m 19s
    4. Using object styles
      3m 27s
    5. Using Quick Apply with styles
      2m 49s
    6. Cleaning up a local formatting mess
      5m 11s
  16. 37m 0s
    1. Creating a table
      5m 54s
    2. Adjusting rows and columns
      6m 35s
    3. Formatting a table
      8m 5s
    4. Adding headers and footers
      1m 58s
    5. Applying table styles
      5m 32s
    6. Adding Microsoft Word and Excel tables
      8m 56s
  17. 10m 26s
    1. Checking your document with the Preflight panel
      2m 54s
    2. Creating a custom preflight profile
      4m 45s
    3. Checking color with the Separations Preview
      2m 47s
  18. 31m 7s
    1. Packaging for output
      4m 13s
    2. Using the Print dialog box
      10m 22s
    3. Exporting a PDF
      8m 47s
    4. Exporting an interactive PDF
      3m 59s
    5. Exporting text
      1m 36s
    6. Exporting SWF files
      2m 10s
  19. 1m 32s
    1. Finding more information and help
      1m 12s
    2. Goodbye
      20s

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