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InDesign CS2 Beyond the Basics delves into the more advanced features of Adobe InDesign CS2, including tools for working with long documents. The tutorial covers the program's features for dealing with books, indexes, and tables of contents, and teaches you how to use the automation tools like Scripts and Data Merge. Brian Wood, a certified Adobe Creative Suite 2 Master, also shares tips and tricks for working more efficiently in the program by using Snippets, Libraries, Object Styles, and more. This video tutorial is recommended for intermediate-level InDesign CS2 users, and those who have completed the InDesign CS2 Essential Training or its equivalent. Exercise files accompany the training videos, allowing you to follow along and learn at your own pace.
Moving in step with our interactive PDF theme, we're going to go ahead and place some movies inside of this document and eventually save this out as an interactive PDF so we can see them play. Now, the movies we can play are usually going to be QuickTime compatible. I usually do MOV files, things like that. There are certainly other formats we can use and I'll kind of talk about that as we go. I've got "postcard.indd" open. This is available in your exercise files folder in Chapter 11. So once that's open, I'm on page 1. We're going to go ahead and place a movie. So to place a movie we go to File>Place.
In the exercise files folder in Chapter 11, we have got our movie file. I'm going to go ahead and place that out there. Now, if you turn on Show Import Options - we'll take a look after a second here - I'm going to click Open. Take a look. Movies don't actually have Import Options, so you can see that. Now, I've got my loaded movie cursor here and we're going to go ahead and place it on the page, so what I want to do is come right up here to the guide. I'm going to click and let it go and it places it on the page. Now, when you place movies, you want to make sure that the movie is about the right size to be fitting on the page basically.
So if you take a look, we actually have a frame out here. If I come up to the corner of the frame, I've got my Selection tool selected. Come up to the corner of the frame, click and drag. What it's going to do is it's actually going to crop the movie if you close it too tightly. Okay, so it is like a picture basically. And if you've got the movie inside of there, if I go to my Direct Selection tool - hit the "A" key here - I can actually move the movie inside of the frame. Now, if you've moved the movie at all or it kind of, you know, changed the size of the frame, we can always center it, you can always get it back where it was.
Take a look over at your Control palette. We should be able to see something like Center content. It's a button all way up here. I'm going to go ahead and center that back in, and we also should be able to fit the actual frame to the content, so that should be this one right here, so Fit frame to content. We'll fit the frame in. Now that our movie's on the page, I'm going to go back to my Selection tool, I'm going to go back using the "V" key. I'm back on there. I'm going to select this. Now, typically the movie just plays, okay. With the Selection tool, if I double-click on the movie though, I can get some Movie Options. And this is kind of where it, you know, the rubber meets the road, so to speak.
If you take a look, it's actually giving you a Name for the file, which is fine, a Description. The description can actually be for screen readers for accessibility purposes. So I can give this a description of, let's say, this is the "golden gate bridge." So this is a movie on the Golden Gate Bridge, where the actual coffee company is. Now, if you take a look, you're going to come down here to Source. You're going to actually see Choose a File. Now, what it does is automatically when you place a file, it links to that file right there and I can see the link itself.
If you want to replace this movie, you can go ahead and choose another file by clicking Choose on a Mac or Browse on the Windows platform. That will let you pick another one. Now, what's going to happen here is this. It is going to actually link to that movie. This is a pretty important part because when you link to it, if I send this PDF file to somebody, I have to make sure that the PDF and the movie go. So they both had to go to that person. And they have to stay in the same relationship to each other. In other words, right now they're both the "postcard.indd" file and this movie are in the same folder and if I send it to somebody, they need to stay in the same folder, same proximity to each other.
Now, if you take a look, you're going to see Embed Movie in PDF. What this does is it actually places a copy of the movie in the PDF. This is, you know, sometimes a good way to go. That way you don't have to worry so much about a link. So embedding a movie in will add the file size of the movie, that's the only thing you have to concern yourself with. Now, you can always, if you want to, Specify a URL. Say, that you're placing this PDF on the web and you know that website has a movie available for you. You can actually Specify a URL by clicking here and typing in the web address.
It's kind of interesting, but Verify URL will appear when you put a URL in there and it also lets you verify that the movie URL actually works, which is kind of a nice little feature. Now, the other thing that happens is when you place a movie on a page inside of InDesign, you actually get to see, like, the first frame of the movie. That's called the Poster. If you look at the Poster right here under Options, click on the arrow right there or in the drop-down menu, you're going to be able to see that you can actually put no poster on the page, which is going to leave it completely blank. Sometimes you'll want to actually place a movie that you can't see right away and that's why you'd use a poster of None.
Standard is going put this funky little film reel in there, which is kind of weird. Default Poster is where it's going to pull the first frame basically. Choose Image as Poster, you can put any image you want in there. Choose Movie Frame as Poster actually lets you pick a movie frame, which is kind of a nice little feature. We're going to keep it at Default Poster, that's fine. Take a look right here, it says Mode: Play Once Then Stop. If you wanted to play it then keep open basically, you can do that. If you want it to just loop, kind of repeat on itself, you can do that as well.
You know, Play Once Then Stop is fine for us. Take right here, it's going to say Play on Page Turn. You can turn that on so if somebody actually goes to a separate page, another page in the document, that movie will play, or if somebody comes to this page, it will play. That means Play on Page Turn. Show Controller: basically if you're creating or using a QuickTime movie file, this is an MOV right here. Show Controller will show the pause, play, stop, all that sort of thing. Now, Floating Window is kind of interesting. If you turn that on, what it's going to do is it's actually, when you're in Acrobat with the movie, if you click on the movie to play it, that's how you usually tell it's going to be played unless you turn on Play on Page Turn.
What it's going to do is it's going to pop out in the middle of the screen as a separate window. This is called a floating window. It will play in the direct center of your screen and you can change the size if you want to. I can go half size, twice as big, three times, et cetera. You do, you know, with this sort of thing, you want to go by multiples of, you know, 2, that sort of thing, so if you change the size here, you want to be careful, you know, how big or small you make it because it's going to start to rasterize eventually. And the position itself, once you pop open a window to play it, you can tell it where to go on the screen, its relationship to your screen itself.
So that's what that's doing. So, I think we're good. We've got a file, we're not going to embed it. We're going to link to it. I don't want a floating window, go ahead and turn off Floating Window. Default Poster, Play Once Then Stop, and we are good to go. So go ahead and click OK. You can always get back to these options by double-clicking once again on the movie and changing how you feel about it. So we basically have our movie on the page. Now, as I mentioned before, some the of the actual formats that we can utilize are going to be QuickTime, SWF, AVI, that sort of thing.
To play the movie, to work with the movies, QuickTime 6 is actually required and when you work with Acrobat or if you have somebody actually view this in Acrobat, if you do place things like SWF files or even Mpegs, which I just - I forgot to mention - but Mpeg or SWF, they have to have Acrobat 6 or later to be able to view them. So you kind of have to be careful with which movies you put out here. So I basically have my movie sitting on the page. Once we generate the PDF, it will be ready to go and the multimedia presentation will start. Now, you can test the movie within InDesign as well and that's achieved by going to your Selection tool and holding down your Option key on Mac, Alt key on Windows.
If you double-click on the movie itself, it should launch the QuickTime player most likely. If it's a Flash file, it will launch the Flash player, et cetera. So that's why they say QuickTime 6 is required usually to be able to play these movies. That way I can quickly play the movie and kind of see what's happening, okay. So I'm going to close QuickTime and come back. Now, another thing we can do too, is with the movie selected - to get to the options I mentioned before, you can double-click on the movie, but if you come under the Object menu and come down to Interactive, you're going to notice that you have Movie Options, Sound Options and Button Options.
When you have something on the page such as a movie, if you select it, if you go to Movie Options, clicking that will give you the same effect as double-clicking on the actual movie. Same thing with buttons and sounds. Now, that's the last thing we're going to do here. I'm going to place the sound on the page and to show you how to control something like that. So to get a sound on the page we're going to go basically the same thing. I'm going to do a File >Place and get it on the page. So I'm going to go to File>Place. Now, I've added a sound file on here. Take a look, here's a little WAV file. Typically the file itself is going to be supported by QuickTime or some other format, you know, AIF, WAV files, AVIs, that sort of thing can play.
With the WAV file selected I'm going to come down and click Open. You can also do MOV, just sounds. It going to give you a little gun here, a little loaded icon, so I'm just going to click and let it go and it actually gives you this little icon. It's kind of interesting. This is just a little speaker. Now, the way it works is people will actually see this speaker in the PDF and if they double-click, they can play the sound. Now, for us in here, if I double-click, I'm going to get my options, so double-click on the actual Sound Option. You're going to see right here there's the Name of the file.
We can once again Describe this if we want to. This is for accessibility, "cable car sound." There we go. Now, the file right here, you can actually see, it says, let's go ahead and Choose it if you want to on a Mac or Browse on the Windows platform. Poster is this little thing. Now, just like a movie, you take a look at the poster, you can choose different things. Now, I can put an Image there if I want to or I can do None. That's what we're going to do, we're going to do None. That means that it will not show up. What I want to have happen is this.
We're actually going to play that sound when Next Page Button is hit. So if you've been following along throughout this whole chapter, you have a button on Next Page. If not, I would suggest going back to the beginning and actual looking at hyperlinks and buttons. Now, with no poster out there, we've got nothing out there. I know it's still showing, but we can't preview it. If you want to Play it on Page Turn, when somebody comes to this page, it will actually automatically play that sound. That's great for, like, if you have like music playing. I actually had a client of mine who was a photographer and he set up a bunch of pictures on every page and basically just ran it as a PDF presentation and it would just play movies, or play sounds, rather, when it got to a page.
So that's Play on Page Turn. Do Not Print Poster won't print that little sound icon. We said no poster so it doesn't matter. And Embed Sound in PDF will embed the actual WAV file inside of it. I probably suggest doing that. Usually WAV sounds or even just sound files are going to be a little bit smaller than movies so that's not a bad idea. So it looks good. Let's click OK. Take a look. There's nothing out there. If I click off, as a matter of fact, I will not see the actual sound icon. So now that the sound file is placed on the page, we want to get it to play.
Now, people in the PDF could double-click on it. Of course, they can't see it now, but that's fine. They could double-click on it, but we want to play it from the button down here where it says Next Page, so that means that when somebody clicks the Next Page button, I want it to play that little sound file. So here's what we will do. If you come over to Next Page here - let's actually do this. I want to show my frame edges first. Come under View. Come down to Show Frame Edges and if you take a look, when you show frame edges, you're going to notice that you start to see all the little icons out here telling you what's on the page.
So you can see there's a sound, there's a movie and there's a button and there's a button. The button was from the buttons exercise when we actually did that movie, so if you don't have a button out here, you might want to go back to the buttons exercise and do that. Now, the button itself, we're going to go ahead and actually change what it does basically. We're going to still have it go to the next page, but I also want it to play that sound. So you can click on the button with the Selection tool. If you double-click on it, it's going to open up its Option here. Click on Behaviors and if you take look, we already have it going to the next page, but we're also going to have it play a sound.
So we want to pick another behavior here, so go to Behavior. We're going to say Sound. Click on Sound. Now it's going to pick the only sound on the page. As a matter of fact, if you look in the drop-down menu here, the pop-up menu, you can't, you can only see one sound. It got to be on the page to do something like this. And if you take a look, you can get it to Play. So the next step here is we've got to add it to our Behaviors list, so click Add. You should see on Mouse Up, Go To Next Page, play a Sound. Click OK, and it's basically done.
So it's added that behavior to the button itself. So now that we've got a movie, now that we've got a sound, we can always change the options on these things. Like I said, there's all sorts of things you can do with these, being able to interact with them. The buttons can control movies, like its controlled the sound we just did. Now, in the next section we're going to go through and we're going to actually create a PDF out of this so that we can auto-generate it and actually get it to be a presentation inside of Acrobat. So save "postcard" and we're going to leave it open for our next section.
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