InDesign Secrets
Illustration by John Hersey

107 Using the same keyboard shortcut for two different commands with the Context feature


From:

InDesign Secrets

with Anne-Marie Concepción and David Blatner

Video: 107 Using the same keyboard shortcut for two different commands with the Context feature

I love keyboard shortcuts. Whenever I am doing some work in a program and I need to keep going to the same menu or panel command all the time. I'm looking for a keyboard shortcut, so I can just tap that instead. And we know that InDesign, has a ton of keyboard shortcuts, and you can add keyboard shortcuts as you would like to. There is a very cool feature about keyboard shortcuts that few people know about, that I want to show you. And that is the ability to use the same keyboard shortcut, for two different commands. Let me show you how that's done. Here we're looking at a frame that's partially full.
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  1. 7m 14s
    1. Deciding between reflowable and fixed-layout EPUB NEW
      7m 14s
  2. 51s
    1. Welcome to InDesign Secrets
      51s
  3. 7m 50s
    1. 189 Placing InDesign files
      5m 14s
    2. Make an image sandwich: Putting an image in front and in back of text for a magazine cover
      2m 36s
  4. 26m 39s
    1. 184 Put a box around or behind a paragraph
      3m 53s
    2. 185 Fixing three common Word formatting glitches
      5m 27s
    3. 186 Making long shadows
      5m 41s
    4. 187 Three ways to prevent a word from hyphenating
      4m 28s
    5. 188 How to type the last page number in a book
      7m 10s
  5. 12m 17s
    1. 180 One-sided custom strokes for image borders
      2m 45s
    2. 181 The fastest way to find missing links
      2m 53s
    3. 182 Start a document on a left-hand page
      2m 41s
    4. 183 Borrowing preset art paths from Illustrator and Photoshop for fresh frame looks in InDesign
      3m 58s
  6. 15m 21s
    1. 176 Quickly empty out an InDesign document of text and images
      3m 41s
    2. 177 Add a font from Typekit in CC
      4m 35s
    3. 178 How to hide the content grabber donut
      1m 51s
    4. 179 File naming for healthy EPUBs
      5m 14s
  7. 15m 35s
    1. 172 Making a character style change only the tint of your text
      2m 27s
    2. 173 Editing table set up from the keyboard
      4m 40s
    3. 174 How to sort text in InDesign
      2m 34s
    4. 175 Making captions easy (ignore text wrap object style library item live caption)
      5m 54s
  8. 12m 59s
    1. 169 All about All Caps (change case open type option)
      4m 36s
    2. 170 Batch convert InDesign files to IDML and other formats
      2m 35s
    3. 171 Fun with placeholder text
      5m 48s
  9. 11m 52s
    1. 166 Creating blank entry spaces on forms
      3m 53s
    2. 167 Creative uses of the Slug area
      4m 45s
    3. 168 Change the UI languaging in InDesign CS6 and CC
      3m 14s
  10. 21m 11s
    1. 161 Keeping page numbers on top of master items
      3m 55s
    2. 162 Adding automatic currency symbols in a table cell or before text
      3m 50s
    3. 163 Make a pop-up footnote for your ebook
      3m 48s
    4. 164 Deleting tabs at the beginning of paragraphs and applying a paragraph style
      3m 10s
    5. 165 Five InDesign Presentation tips
      6m 28s
  11. 19m 54s
    1. 157 Sharing swatches (PS/IL/ID and ID to ID)
      3m 36s
    2. 158 Convert rounded corners to editable paths
      3m 15s
    3. 159 Convert local formatting to character styles
      5m 14s
    4. 160 Sort an index by page number
      7m 49s
  12. 16m 58s
    1. 153 When InDesign ignores your leading values
      4m 5s
    2. 154 Extracting images from a Word document
      3m 42s
    3. 155 Uncommon uses for Quick Apply
      6m 2s
    4. 156 Uncovering InDesign's magic font folders
      3m 9s
  13. 28m 47s
    1. 148 Cropping with paste into
      5m 18s
    2. 149 Using vertical justification to spread out text in a frame automatically
      5m 16s
    3. 150 Rotate text inside a frame, or the frame around the text
      2m 30s
    4. 151 Looking at snippets vs. libraries
      6m 49s
    5. 152 Import a folder full of pictures, one per page
      8m 54s
  14. 19m 0s
    1. 144 Lay out a front back and spine for a book jacket
      6m 12s
    2. 145 Ghosting area of image behind text
      2m 53s
    3. 146 Make a transparency mask in InDesign
      3m 45s
    4. 147 Using preflight to find common document errors
      6m 10s
  15. 22m 35s
    1. 139 Faking bold and italic when the font family doesn’t have one
      5m 2s
    2. 140 Keeping the same scale size when updating or relinking to images
      3m 9s
    3. 141 Inserting glyphs
      6m 42s
    4. 142 Building richer, bolder color gradients
      3m 7s
    5. 143 Finding the right font with InDesign’s font menus
      4m 35s
  16. 21m 28s
    1. 135 Fitting text to a specific size
      4m 45s
    2. 136 Quick tips for making a small PDF file size
      6m 9s
    3. 137 Sharing presets, workspaces, and custom shortcuts sets
      5m 17s
    4. 138 Making a multi-level numbered list
      5m 17s
  17. 17m 21s
    1. 131 Changing the shape of polygons and starburst as you draw or afterward
      4m 17s
    2. 132 Contextual text and images that you only want sometimes visible
      4m 55s
    3. 133 Creating nav points in a movie
      4m 31s
    4. 134 Adding effects to your rule above and rule below
      3m 38s
  18. 22m 44s
    1. 127 Making automatic jump lines
      6m 52s
    2. 128 Turning off allow pages to shuffle in order to separate facing pages
      3m 40s
    3. 129 Dealing with parentheses around text size
      4m 19s
    4. 130 Make a fill in the blank label for contracts and forms
      7m 53s
  19. 23m 24s
    1. 122 Allow text frame to resize with text
      2m 43s
    2. 123 Mapping Word styles to InDesign styles
      5m 48s
    3. 124 Make two automatically threaded text flows
      3m 36s
    4. 125 Saving for Web in InDesign
      6m 7s
    5. 126 Numbering rows in a table
      5m 10s
  20. 13m 49s
    1. 119 Making alternative body text styles for fast typesetting
      5m 3s
    2. 120 Making InDesign patterns with the free PatternMaker
      3m 45s
    3. 121 Creating pull quotes the easy way
      5m 1s
  21. 13m 56s
    1. 116 Selecting text with the InDesign keyboard dance
      2m 0s
    2. 117 Including a total page count in your page numbers
      6m 19s
    3. 118 Making a custom arrowhead
      5m 37s
  22. 21m 53s
    1. 111 Packaging images on the pasteboard
      3m 32s
    2. 112 Automatically updating figure references for books
      6m 9s
    3. 113 Adding Tool Tips to your form fields in InDesign
      3m 21s
    4. 114 Setting poetry, flush left, center on longest line
      3m 54s
    5. 115 Use bookmarks to navigate long documents in production
      4m 57s
  23. 18m 25s
    1. 107 Using the same keyboard shortcut for two different commands with the Context feature
      5m 22s
    2. 108 Making a text highlighter
      3m 33s
    3. 109 Updating an interactive PDF without losing work done in Acrobat
      5m 30s
    4. 110 Adding custom text at the beginning of each line automatically
      4m 0s
  24. 25m 3s
    1. 103 Converting text to outlines the right way
      4m 30s
    2. 104 Turning InDesign into a speed demon
      8m 31s
    3. 105 Working with MiniBridge
      5m 45s
    4. 106 Customize your QR codes
      6m 17s
  25. 16m 34s
    1. 099 Aligning Objects tips and tricks
      5m 10s
    2. 100 Applying corner options to any shape
      2m 17s
    3. 101 Converting footnotes to endnotes with a free script
      4m 49s
    4. 102 Making tab leaders pretty
      4m 18s
  26. 24m 41s
    1. 095 Managing changing pages with primary text frames
      5m 23s
    2. 096 Secrets of the Info panel
      7m 31s
    3. 097 Surprising ways to do a word count
      5m 29s
    4. 098 Placing an object where you want it with an object style
      6m 18s
  27. 30m 33s
    1. 089 Three great Object Styles for any designer
      8m 1s
    2. 090 Choosing alpha channel image transparency
      2m 25s
    3. 091 Adding and reading metadata for InDesign files
      3m 25s
    4. 092 Adding ALT tags to your images
      6m 59s
    5. 093 How to Place & Link a text frame's text but not its formatting
      7m 4s
    6. 094 Setting the baseline position of a caption
      2m 39s
  28. 17m 58s
    1. 085 Using Illustrator to create InDesign gradient swatches
      4m 49s
    2. 086 Building a simple grep style to change character size
      3m 45s
    3. 087 Exporting a grayscale PDF
      3m 16s
    4. 088 Three ways to cheat text outside of its frame
      6m 8s
  29. 28m 38s
    1. 081 Creating a custom cross-reference format
      13m 53s
    2. 082 Putting different-sized pages on a single spread
      3m 7s
    3. 083 Formatting prices with nested and grep styles
      6m 21s
    4. 084 Checking out the Gridify tricks
      5m 17s
  30. 19m 17s
    1. 077 The secrets of formatting objects with Find/Change
      6m 36s
    2. 078 Using ruler guides: 10 great tricks
      5m 3s
    3. 079 Converting a clipping path to a frame
      4m 24s
    4. 080 Adding a drop shadow to a single word inside a frame
      3m 14s
  31. 31m 18s
    1. 073 Working with sets in the content conveyor tool
      10m 40s
    2. 074 Running text along the top and the bottom of a circle
      3m 51s
    3. 075 Creating a list using the Table of Contents feature
      3m 25s
    4. 076 Quickly threading frames together and unthreading frames
      13m 22s
  32. 29m 32s
    1. 069 Ten uses of the Story Editor
      11m 39s
    2. 070 Moving an object: Ten ways!
      7m 18s
    3. 071 Understanding optical margin alignment (and the quote trick)
      4m 23s
    4. 072 Changing the shape of any frame with the pen tool
      6m 12s
  33. 17m 53s
    1. 065 Customizing the story editor preferences
      6m 10s
    2. 066 Setting the size of text exactly with this free script
      3m 28s
    3. 067 Using Gravity to simulate perspective
      3m 15s
    4. 068 Fixing the overflowing text frame problem in EPUBs
      5m 0s
  34. 23m 54s
    1. 061 Embedding images
      7m 44s
    2. 062 Adjusting leading inside a paragraph
      4m 47s
    3. 063 Placing one InDesign file inside another
      3m 58s
    4. 064 Creating bookmarks for PDFs
      7m 25s
  35. 29m 16s
    1. 057 Text wrapping
      6m 54s
    2. 058 Inserting pages: Understanding the Pages panel
      4m 20s
    3. 059 Copying paths between Illustrator and InDesign
      5m 14s
    4. 060 Automating Find/Change with the Find/ChangeByList script
      12m 48s
  36. 35m 12s
    1. 051 Five things that should be in every new file
      5m 19s
    2. 052 Forcing EPUB page breaks with invisible objects
      6m 21s
    3. 053 Understanding component information
      6m 39s
    4. 054 Creating running heads using section markers
      4m 16s
    5. 055 Making a font with InDesign using the IndyFont script
      5m 20s
    6. 056 Finding where that color is used
      7m 17s
  37. 23m 41s
    1. 047 Specifying an exact amount of space between objects
      5m 17s
    2. 048 Fixing last lines that are too short
      8m 16s
    3. 049 Creating web graphics from your InDesign artwork
      7m 20s
    4. 050 Using “No Language” to suppress unwanted hyphenation, spell-checking, and smart quotes
      2m 48s
  38. 21m 30s
    1. 043 Formatting fractions correctly
      8m 11s
    2. 044 Fixing unwanted hyperlinks in an imported Word file
      5m 57s
    3. 045 Inline graphic tricks with invisible paragraphs
      4m 21s
    4. 046 Ensuring the first line of every chapter starts in the same spot
      3m 1s
  39. 29m 36s
    1. 037 Updating a linked table without losing formatting
      5m 18s
    2. 038 Creating electronic sticky notes
      4m 49s
    3. 039 Moving master page items to the top layer for visibility
      2m 48s
    4. 040 Five guide tricks that will impress your coworkers
      6m 18s
    5. 041 Letting InDesign add the diacritics
      4m 21s
    6. 042 Using single-cell table cells for custom paragraph formatting
      6m 2s
  40. 28m 19s
    1. 033 Importing a custom dictionary
      7m 8s
    2. 034 Changing document orientation and page size
      6m 45s
    3. 035 Numbering instead of using auto page numbers
      6m 23s
    4. 036 Setting story order with the Articles panel
      8m 3s
  41. 37m 59s
    1. 027 Creating running heads using variables
      5m 1s
    2. 028 Live Caption tips and tricks
      8m 3s
    3. 029 Making professional drop caps
      10m 37s
    4. 030 Making two-state buttons in interactive documents
      5m 5s
    5. 031 Moving pages from one document to another
      3m 15s
    6. 032 Wrapping bulleted text around a curve
      5m 58s
  42. 23m 50s
    1. 023 Using layer comps in Photoshop files to show alternates in InDesign
      4m 19s
    2. 024 Adding custom HTML tags to EPUB/HTML exports
      5m 32s
    3. 025 Tracking down type issues with the composition highlighter
      8m 13s
    4. 026 Managing your InDesign panels
      5m 46s
  43. 21m 34s
    1. 019 Using multiple windows for comparisons
      3m 35s
    2. 020 Putting images on a stroke
      5m 23s
    3. 021 Making your own motion path
      5m 43s
    4. 022 Copying objects between Illustrator and InDesign
      6m 53s
  44. 23m 8s
    1. 015 Aligning numbered lists by decimal points
      3m 9s
    2. 016 Running a script
      9m 33s
    3. 017 When text disappears from a text frame
      6m 18s
    4. 018 Preview and Presentation modes (changing color etc.)
      4m 8s
  45. 25m 19s
    1. 011 InDesign's Easter eggs
      5m 0s
    2. 012 Three cool GREP styles everyone can use
      7m 35s
    3. 013 A field guide to special characters
      8m 2s
    4. 014 Trashing the application preferences to solve weird behaviors
      4m 42s
  46. 26m 6s
    1. 007 Selecting through and into objects using cmd-click and Select Above/Below
      5m 46s
    2. 008 Some great tips and tricks for the Swatches panel
      9m 40s
    3. 009 Saving down for backward compatibility with INX and IDML
      5m 54s
    4. 010 Using the INX and IDML formats to fix problems
      4m 46s
  47. 23m 26s
    1. 003 The indispensible Quick Apply feature
      5m 29s
    2. 004 Customizing the Links panel
      6m 53s
    3. 005 Magically building graphs with the Chartwell font
      7m 43s
    4. 006 Using the Eyedropper tool to pick up character or paragraph attributes
      3m 21s
  48. 9m 6s
    1. 001 The hidden "auto-expand text" feature
      5m 51s
    2. 002 Letting InDesign do the math for you
      3m 15s

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InDesign CS4 Tutorials | InDesign Secrets
16h 48m Intermediate Aug 25, 2011 Updated May 21, 2015

Viewers: in countries Watching now:

In this series, David Blatner and Anne-Marie Concepción, co-hosts of the web's top resource for InDesign tips and tricks, InDesignSecrets.com, share some hidden and sometimes surprising workflow tips that will make working in InDesign more efficient and more fun. The course covers built-in timesaving features such as Quick Apply and auto-expanding text, but also little-known tricks, such as using the eyedropper to copy and paste character and paragraph text attributes and making accurate selections by selecting through or even into objects.

New techniques will be added to the collection every other week, so check back early and often. Find more tips and tricks at indesignsecrets.com.

Subject:
Design
Software:
InDesign
Authors:
Anne-Marie Concepción David Blatner

107 Using the same keyboard shortcut for two different commands with the Context feature

I love keyboard shortcuts. Whenever I am doing some work in a program and I need to keep going to the same menu or panel command all the time. I'm looking for a keyboard shortcut, so I can just tap that instead. And we know that InDesign, has a ton of keyboard shortcuts, and you can add keyboard shortcuts as you would like to. There is a very cool feature about keyboard shortcuts that few people know about, that I want to show you. And that is the ability to use the same keyboard shortcut, for two different commands. Let me show you how that's done. Here we're looking at a frame that's partially full.

And I want to fill it with some placeholder text, so I know. How many words, I can fit in this frame? That command is under the Type menu, Fill with Placeholder Text so I can fill this up, just with some text that uses the same style. Now, I use that command all the time. It has no keyboard shortcut, so let's make one. Go to the Edit menu, down to Keyboard Shortcuts. I've already created a custom set for myself, because you cannot edit the Default set. So do that first, if you're following along. Fill with Placeholder Text is under the Type Menu.

I come here. It's in alphabetical order, all the commands, Fill with Placeholder Text. There is no shortcut, so I'm going to click right here in New Shortcut. I'm going to use Ctrl+F, because I'm going to map. And I can use that handy dandy Ctrl key. It's unassigned. And I'll go ahead and Assign it. Click OK. Let's give it a shot. And delete this. Look under the Type menu, and you'll see Ctrl+F is the keyboard shortcut now. I'm just going to click in here and press Ctrl+F, and ta-da it works. Elsewhere on the same spread, I see that I'm having an issue with this image.

Let me select it. What I would normally want to do, is to look at its Frame Fitting Options. But there is no keyboard shortcut for Frame Fitting Options. If I go to the Object menu, go down to Fitting, all these guys have keyboard shortcuts, but not the one that I use almost all the time. That shows me all the different kinds of ways that I could fit something and set it. Let's make a keyboard shortcut for Frame Fitting Options. Go to Edit > Keyboard Shortcuts. That's under the Object menu.

We want to find Fitting, and then all of the sub menu items. There is Frame Fitting Options. I want to assign, the same keyboard shortcut. Frame Fitting Ctrl+F, that'll be easy to remember. But it says it's currently assigned to Fill with Placeholder Text. That's OK, I'm not going to worry about it. I'll click Assign. Ctrl+F and Save. Click OK. Let's see if it works. Click here, press Ctrl+F. Perfect. Now to make sure that it works in both locations, I'm going to make one little tweak.

I'll go to Edit > Keyboard Shortcuts. Find that first one, which was under the Type Menu, Fill with Placeholder Text. Notice that it removed it, because I overwrote it with my new one. Here, I'm going to click and create that same keyboard shortcut. But this time, before I click Assign, I'm going to change the Context. The Context means, where does that keyboard shortcut work? If you leave it at the Default, that means it works everywhere within the program. No matter what you're doing when you use that keyboard shortcut, it will go ahead and do that command.

But you can fine tune it. For example, whenever I'm filling a frame with placeholder text, I've almost always typed some text already. So my cursor is blinking in the frame. I'm in text editing mode. So I can tell InDesign that I want Ctrl+F to fill with placeholder text, when I am in the Text mode. So now I'll click Assign, and you'll see here it says Text Ctrl+F. But in every other instance if I'm not editing text, I want Ctrl+F to open up the Frame Fitting Option's dialog box.

Let's go to the Object Menu and check that, Fitting, Frame Fitting Options, Default Ctrl+F. So in every other instance, Ctrl+F will open that up. Let's check it out. Click OK. I'm going to delete the text here, and press Ctrl+F. It fills it with placeholder text. Now I'm going to get out of text editing mode by switching to the Selection Tool. I want to select this image and open up Frame Fitting Options, I'll press Ctrl+F again ta-da.

As long as you use different contexts, for your keyboard shortcut you can often, use the same keyboard shortcut for different commands. There are some keyboard shortcuts that already have a lot of different contexts. For example, if you go to the Layout Menu and look at something like Next Spread, look at all these. So the default for Next Spread is option Page Down. But when you're in Presentation Mode, which is one of the contexts. You can use the Space bar, to go to the Next Spread, or the Down Arrow, or the Return key.

Now of course you would never want to set the space bar to be a keyboard shortcut in the program. You'd never be able to do a space. But if you confine it to the Presentation Mode when you can't edit text, then it works perfectly. So if you're like me and you have a limited amount of brain power, to memorize all sorts of different keyboard shortcuts. Just use a few different keyboard shortcuts. And use the Context Menu, to do double duty.

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