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105 Turning InDesign into a speed demon

From: InDesign Secrets

Video: 105 Turning InDesign into a speed demon

I want to go through some of the known If one particular document is slow, but the rest of your documents Now let's move to some things that you can change in InDesign itself to speed up.

105 Turning InDesign into a speed demon

I want to go through some of the known culprits for slowing down InDesign, and give you some tips on some little-known preferences that you can turn off or adjust to speed up how InDesign is running. Now first of all, let's go through some of the basics. You need to have enough RAM. InDesign is a memory hog, it does a lot of complicated things. The Paragraph Composer alone needs a lot of memory to figure out how to do the line breaks every time you click inside there and make some letter bold or not.

Check the amount of ram that you have on a Macintosh, I can just go right underneath the apple. Go down to About This Mac. This one has six gigs of RAM. That's pretty decent. You want to have at least two gigs. I usually recommend four gigs minimum, two gigs just for InDesign, two gigs for everything else. You also want to have enough hard drive space. The rule of thumb is to have at least 10% free of your hard drive, so if you have a. 500 gig hard drive, you want to have at least 50 gigs free, open to you. If one particular document is slow, but the rest of your documents are pretty fine, then do the usual trouble shooting of those documents.

Number one, do a Save As. Go to File. Choose Save As. Give it a new name. Replace the existing one if you want, or write it somewhere else. That gets rid of a lot of crud that's internal to the document. Another similar kind of, maneuver you can do in addition to the Save As, that will really clear out some crud that may be slowing things down like. Internal corruption that InDesign's trying to work around, is to export this file to IBML. So, just go down to the Export menu. Choose IDML, InDesign markup.

Export it out to the desktop, wherever you'd like. Save it, and then you open up that IDML right back in InDesign. It opens up as an untitled document. But all of your. Images and text is intact, and very often, you'll find that the file is a lot smaller and it works better. Those are the default kind of troubleshooting things you do to a particular InDesign document. Now let's move to some things that you can change in InDesign itself to speed up. I've actually configured this document that we're looking at to act slowly as possible, though it's not going to happen, because this is a fast computer with six gigs of RAM.

But let's go through and turn off some of the things that are slowing it down. First of all, did you notice that Overprint Preview is on? Overprint Preview gives you the most accurate rendition on screen of what this thing is going to look like when it's printed out, but it definitely slows down the screen redraw. And you may have plenty of RAM in your computer, but not a lot of RAM on your graphics card. So if that is the case, then you really want to speed up how InDesign shows you stuff in Layout mode. To turn off Overprint Preview, go to View menu and turn it off.

Now it is off normally by default, the only time it turns on in the background is if you say open up Separations Preview, Overprint Preview turns on. I have run into some people who like to Overprint Preview turned on all the time, and that could slow down your machine, so turn that off, you'll see a different preview immediately. And another thing to turn off up here under View is Proof Colors. Right now we have Proof Colors turned on because we want to see what this looks like as CYMK. Even though we're using RGB images on an RGB monitor.

That's a cool feature, but it's not something you should be working with on all the time. That's something that you check every once in a while or toward the end of a production cycle. So, turn off Proof Colors as well. Another big deal one is down here. Do you see where it says one error? That's because there's some over-set text some place. You want to turn off Preflight, if you aren't really using the feature. Live Preflight checks your document constantly. Live, that's why its called Live, for any errors like over-set text, missing fonts, missing images.

And every time that you add new text, or bring in another image, it constantly refreshes itself. So if you simply click on the down arrow right here, and turn off Preflight documents, this will speed up a lot of computers immensely when you're working with InDesign. Now let's look at preferences, go to InDesign > Preferences > General, on a PC that would be under the Edit menu. And starting at the top, in Interface, down here under Options, this user has set that when they use the hand tool, that they should get the highest quality of images as their panning the screen around.

If you want it to move a little faster, move it away from higher quality and we'll snap back to high quality when you're done panning. And instead it will Greek the images as you're dragging, or it'll Greek both images and text as you're dragging. Same thing here under Live Screen Drawing, that means that as you are scrolling from like, page to page, sometimes you might see it stutter and stop a couple times, that's because. It's trying to re-image every image at each new location as you're scrolling. That's a feature, not a bug. You might want to turn it on to Delayed, which gives the system a little break or even say Never. And let me, let me show you what that is.

When I turn on Never, that means when I drag this item, you see how it just moves a box, and then it's not until I release it. That it pops over there. Let's undo and go back to Preferences, and that was under Interface. And if I say Immediate, and try again. As I drag to see how it comes with. So that can slow down the system, it's slowing down a little bit, even as I'm dragging. You can imagine how much it slows down as you scroll from page to page. So let's go back to Interface, Delayed is a nice happy medium.

And here's something you can turn on if you like, Greek Vector Graphics on Drag. So if your system is really slow, you can have it so that not only will it Greek text like how Greek is how just showing gray lines. It will Greek vector graphics as you drag them around rather than trying to show you what they look like as a live screen preview. On my own system, what takes forever is opening up the Font menu. So, one of the things that you might want to consider if this is happening to you as well is going to the Type panel in Preferences and turning off the font preview.

Do you need a font preview? Do you need to see the word, sample, in every single typeface that's on your system? No. So just turn off font preview. That will speed things up, too. Finally, the last place that you want to look in Preferences, the Big Kahuna, is this guy right here, Display Performance. Select that. If you have View Settings at High Quality. That means that InDesign is trying to show you 300 ppi previews of all your raster images, of all your transparency effects, of all your vector graphics.

Why leave it there? Why not change it to Typical. Now Typical, this user, me, I've actually kept it at Typical here under Default View, but my Typical I dragged all the way to the right. But Typical should be right here for all three of these. This will speed up your computer a lot if you move them down here. If you have a really slow as molasses computer, you might want to change this to Fast, images. Unless you select them, they're actually grayed out. There's a big image here, there's a big image there.

Do you need to see those images all the time? No, of course not, especially if, maybe you only have like 800K of RAM or something, but Typical is how the system ships. Double check your settings for display performance. I usually keep Greek Type Below at 1 or 2 or even 0. If you have it at 0. Then your type, no matter how much you're zoomed out, is still trying to draw the individual letter forms, even though there's no possible way you could read them. And that is why Greek Type, under Display Performance, is usually set at a certain amount like 2 points.

That means you'll still be able to see the letter forms when you want to. But at some point when it gets ridiculous as you zoom out, they're going to turn into gray bars that just tell you where the line endings are. That makes sense. If you have a slow computer though, you want to go the opposite way, and you want to increase the Greek Type Below measure. So Greek type below maybe 12. And this just shows you the line endings and the indents for paragraphs and space above and space below. When you zoom in and the type gets larger than 12 point, then you actually see the text.

And hopefully, some of these tips will help you speed up your own copy of InDesign and make your work go much more smoothly.

Show transcript

This video is part of

Image for InDesign Secrets
InDesign Secrets

160 video lessons · 74452 viewers

David Blatner and Anne-Marie Concepción
Author

 
Expand all | Collapse all
  1. 5m 14s
    1. 160 Convert local formatting to character styles
      5m 14s
  2. 14h 31m
    1. 001 Intro to InDesign Secrets
      51s
    2. 002 The hidden "auto-expand text" feature
      5m 51s
    3. 003 Letting InDesign do the math for you
      3m 15s
    4. 004 The indispensible Quick Apply feature
      5m 29s
    5. 005 Customizing the Links panel
      6m 53s
    6. 006 Magically building graphs with the Chartwell font
      7m 43s
    7. 007 Using the Eyedropper tool to pick up character or paragraph attributes
      3m 21s
    8. 008 Selecting through and into objects using cmd-click and Select Above/Below
      5m 46s
    9. 009 Some great tips and tricks for the Swatches panel
      9m 40s
    10. 010 Saving down for backward compatibility with INX and IDML
      5m 55s
    11. 011 Using the INX and IDML formats to fix problems
      4m 46s
    12. 012 InDesign's Easter eggs
      5m 0s
    13. 013 Three cool GREP styles everyone can use
      7m 35s
    14. 014 A field guide to special characters
      8m 2s
    15. 015 Trashing the application preferences to solve weird behaviors
      4m 42s
    16. 016 Aligning numbered lists by decimal points
      3m 10s
    17. 017 Running a script
      9m 33s
    18. 018 When text disappears from a text frame
      6m 18s
    19. 019 Preview and Presentation modes (changing color, etc.)
      4m 8s
    20. 020 Using multiple windows for comparisons
      3m 35s
    21. 021 Putting images on a stroke
      5m 23s
    22. 022 Making your own motion path
      5m 43s
    23. 023 Copying objects between Illustrator and InDesign
      6m 53s
    24. 024 Using layer comps in Photoshop files to show alternates in InDesign
      4m 19s
    25. 025 Adding custom HTML tags to EPUB/HTML exports
      5m 32s
    26. 026 Tracking down type issues with the composition highlighter
      8m 13s
    27. 027 Managing your InDesign panels
      5m 46s
    28. 028 Creating running heads using variables
      5m 1s
    29. 029 Live Caption tips and tricks
      8m 3s
    30. 030 Making professional drop caps
      10m 37s
    31. 031 Making two-state buttons in interactive documents
      5m 5s
    32. 032 Moving pages from one document to another
      3m 15s
    33. 033 Wrapping bulleted text around a curve
      5m 58s
    34. 034 Importing a custom dictionary
      7m 8s
    35. 035 Changing document orientation and page size
      6m 45s
    36. 036 Numbering instead of using auto page numbers
      6m 23s
    37. 037 Setting story order with the Articles panel
      8m 3s
    38. 038 Updating a linked table without losing formatting
      5m 38s
    39. 039 Creating electronic sticky notes
      4m 49s
    40. 040 Moving master page items to the top layer for visibility
      2m 48s
    41. 041 Five guide tricks that will impress your coworkers
      6m 18s
    42. 042 Letting InDesign add the diacritics
      4m 21s
    43. 043 Using single-cell table cells for custom paragraph formatting
      6m 2s
    44. 044 Formatting fractions correctly
      8m 11s
    45. 045 Fixing unwanted hyperlinks in an imported Word file
      5m 57s
    46. 046 Inline graphic tricks with invisible paragraphs
      4m 21s
    47. 047 Ensuring the first line of every chapter starts in the same spot
      3m 1s
    48. 048 Specifying an exact amount of space between objects
      5m 17s
    49. 049 Fixing last lines that are too short
      8m 16s
    50. 050 Creating web graphics from your InDesign artwork
      7m 20s
    51. 051 Using “No Language” to suppress unwanted hyphenation, spell-checking, and smart quotes
      2m 48s
    52. 052 Five things that should be in every new file
      5m 19s
    53. 053 Forcing EPUB page breaks with invisible objects
      6m 21s
    54. 054 Understanding component information
      6m 39s
    55. 055 Creating running heads using section markers
      4m 16s
    56. 056 Making a font with InDesign using the IndyFont script
      5m 20s
    57. 057 Finding where that color is used
      7m 17s
    58. 058 Text wrapping
      6m 54s
    59. 059 Inserting pages: Understanding the Pages panel
      4m 20s
    60. 060 Copying paths between Illustrator and InDesign
      5m 14s
    61. 061 Automating Find/Change with the Find/ChangeByList script
      12m 48s
    62. 062 Embedding images
      7m 43s
    63. 063 Adjusting leading inside a paragraph
      4m 31s
    64. 064 Placing one InDesign file inside another
      3m 58s
    65. 065 Creating bookmarks for PDFs
      7m 25s
    66. 066 Customizing the story editor preferences
      6m 4s
    67. 067 Setting the size of text exactly with this free script
      3m 28s
    68. 068 Using Gravity to simulate perspective
      3m 15s
    69. 069 Fixing the overflowing text frame problem in EPUBs
      5m 0s
    70. 070 Ten uses of the Story Editor
      11m 39s
    71. 071 Moving an object: Ten ways!
      7m 18s
    72. 072 Understanding optical margin alignment (and the quote trick)
      4m 23s
    73. 073 Changing the shape of any frame with the pen tool
      6m 12s
    74. 074 Working with sets in the content conveyor tool
      10m 40s
    75. 075 Running text along the top and the bottom of a circle
      3m 51s
    76. 076 Creating a list using the Table of Contents feature
      3m 25s
    77. 077 Quickly threading frames together and unthreading frames
      13m 22s
    78. 078 The secrets of formatting objects with Find/Change
      6m 34s
    79. 079 Using ruler guides: 10 great tricks
      5m 3s
    80. 080 Converting a clipping path to a frame
      4m 24s
    81. 081 Adding a drop shadow to a single word inside a frame
      3m 14s
    82. 082 Creating a custom cross-reference format
      13m 53s
    83. 083 Putting different-sized pages on a single spread
      3m 7s
    84. 084 Formatting prices with nested and grep styles
      6m 21s
    85. 085 Checking out the Gridify tricks
      5m 17s
    86. 086 Using Illustrator to create InDesign gradient swatches
      4m 49s
    87. 087 Building a simple grep style to change character size
      3m 45s
    88. 088 Exporting a grayscale PDF
      3m 16s
    89. 089 Three ways to cheat text outside of its frame
      6m 8s
    90. 090 Three great Object Styles for any designer
      8m 1s
    91. 091 Choosing alpha channel image transparency
      2m 25s
    92. 092 Adding and reading metadata for InDesign files
      3m 25s
    93. 093 Adding ALT tags to your images
      6m 59s
    94. 094 How to Place & Link a text frame's text but not its formatting
      7m 4s
    95. 095 Setting the baseline position of a caption
      2m 39s
    96. 096 Managing changing pages with primary text frames
      5m 23s
    97. 097 Secrets of the Info panel
      7m 31s
    98. 098 Surprising ways to do a word count
      5m 29s
    99. 099 Placing an object where you want it with an object style
      6m 18s
    100. 100 Aligning Objects tips and tricks
      5m 10s
    101. 101 Applying corner options to any shape
      2m 17s
    102. 102 Converting footnotes to endnotes with a free script
      4m 49s
    103. 103 Making tab leaders pretty
      4m 18s
    104. 104 Converting text to outlines the right way
      4m 30s
    105. 105 Turning InDesign into a speed demon
      8m 31s
    106. 106 Working with MiniBridge
      5m 45s
    107. 107 Customize your QR codes
      6m 17s
    108. 108 Using the same keyboard shortcut for two different commands with the Context feature
      5m 22s
    109. 109 Making a text highlighter
      3m 33s
    110. 110 Updating an interactive PDF without losing work done in Acrobat
      5m 31s
    111. 111 Adding custom text at the beginning of each line automatically
      4m 0s
    112. 112 Packaging images on the pasteboard
      3m 32s
    113. 113 Automatically updating figure references for books
      6m 9s
    114. 114 Adding Tool Tips to your form fields in InDesign
      3m 21s
    115. 115 Setting poetry, flush left, center on longest line
      3m 54s
    116. 116 Use bookmarks to navigate long documents in production
      4m 57s
    117. 117 Selecting text with the InDesign keyboard dance
      2m 0s
    118. 118 Including a total page count in your page numbers
      6m 19s
    119. 119 Making a custom arrowhead
      5m 37s
    120. 120 Making alternative body text styles for fast typesetting
      5m 4s
    121. 121 Making InDesign patterns with the free PatternMaker
      3m 45s
    122. 122 Creating pull quotes the easy way
      5m 1s
    123. 123 Allow text frame to resize with text
      2m 43s
    124. 124 Mapping Word styles to InDesign styles
      5m 48s
    125. 125 Make two automatically threaded text flows
      3m 37s
    126. 126 Saving for Web in InDesign
      6m 7s
    127. 127 Numbering rows in a table
      5m 10s
    128. 128 Making automatic jump lines
      6m 52s
    129. 129 Turning off allow pages to shuffle in order to separate facing pages
      3m 40s
    130. 130 Dealing with parentheses around text size
      4m 19s
    131. 131 Make a fill in the blank label for contracts and forms
      7m 53s
    132. 132 Changing the shape of polygons and starburst as you draw or afterward
      4m 17s
    133. 133 Contextual text and images that you only want sometimes visible
      4m 55s
    134. 134 Creating nav points in a movie
      4m 31s
    135. 135 Adding effects to your rule above and rule below
      3m 38s
    136. 136 Fitting text to a specific size
      4m 45s
    137. 137 Quick tips for making a small PDF file size
      6m 9s
    138. 138 Sharing presets, workspaces, and custom shortcuts sets
      5m 17s
    139. 139 Making a multi-level numbered list
      5m 17s
    140. 140 Faking bold and italic when the font family doesn’t have one
      5m 2s
    141. 141 Keeping the same scale size when updating or relinking to images
      3m 9s
    142. 142 Inserting glyphs
      6m 42s
    143. 143 Building richer, bolder color gradients
      3m 7s
    144. 144 Finding the right font with InDesign’s font menus
      4m 35s
    145. 145 Lay out a front, back and spine for a book jacket
      6m 12s
    146. 146 Ghosting area of image behind text
      2m 53s
    147. 147 Make a transparency mask in InDesign
      3m 45s
    148. 148 Using preflight to find common document errors
      6m 11s
    149. 149 Cropping with paste into
      5m 18s
    150. 150 Using vertical justification to spread out text in a frame automatically
      5m 16s
    151. 151 Rotate text inside a frame, or the frame around the text
      2m 30s
    152. 152 Looking at snippets vs. libraries
      6m 49s
    153. 153 Import a folder full of pictures, one per page
      8m 54s
    154. 154 When InDesign ignores your leading values
      4m 5s
    155. 155 Extracting images from a Word document
      3m 42s
    156. 156 Uncommon uses for Quick Apply
      6m 2s
    157. 157 Uncovering InDesign's magic font folders
      3m 9s
    158. 158 Sharing swatches (PS/IL/ID and ID to ID)
      3m 36s
    159. 159 Convert rounded corners to editable paths
      3m 15s

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