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In this series, David Blatner and Anne-Marie Concepción, co-hosts of the web's top resource for InDesign tips and tricks, InDesignSecrets.com, share some hidden and sometimes surprising workflow tips that will make working in InDesign more efficient and more fun. The course covers built-in timesaving features such as Quick Apply and auto-expanding text, but also little-known tricks, such as using the eyedropper to copy and paste character and paragraph text attributes and making accurate selections by selecting through or even into objects.
New techniques will be added to the collection every other week, so check back early and often. Find more tips and tricks at indesignsecrets.com.
InDesign does footnotes very well. Here I'm looking at a book where we have a number of footnotes. There is one there. There's a long one there and a short one there. And if you add a footnote in the middle of a story, it'll automatically increment all the numbers. Really great. Right here, under Type Menu, Insert Footnotes. But if you want to do end notes, like say at the end of this chapter. If we'd rather have a section called notes, with 1, 2, 3, 4, 5. InDesign doesn't do that.
So, what is the solution for the intrepid InDesign user? What I do is I use a free script. By our friend Peter Carl who just does incredible work with all sorts of free scripts for InDesign. You hear us talking about it all the time on InDesign Secrets. And this script is called, believe it or not, convert footnotes to endnotes. It's got a little bit of explanation here. I'm going to show you how it works in this video. To get the script, go to this URL. And to download it, right click and choose Save Link or Target As.
Save it as a script call, foot to end. And put it in your script panel, as I have already done in, InDesign CS 6. And it works in earlier versions as well. Go down to Utilities > Scripts >. And in my, My Scripts folder. There it is Foot to End. So, what do you? Its very simple. if you don't have anything selected in the document, double clicking Foot to End will automatically covert all footnotes to end notes. And it will put them at the end of every story.
Let's just do one story, this one right here. So this is chapter one. Let's zoom out so we can see what is threaded. In this document, I call it Art History Chunks, because every chapter is a separate story. And we have a number of footnotes in this story. So with this story selected, I double click Foot to End. And that's it. Did you see that the footnotes disappeared, and the text reflowed? Let's zoom in a bit. And, all of them have been moved down to the end of the story.
It begins with the word notes. It's using the most recent style. And then there is apparently only three footnotes in this chapter. And it automatically added styles here, as he explains in his directions. Call n note, and then apparently there's one for no number. That's if you have a footnote that's two paragraphs. You don't want the second paragraph to be, you know, separate one. So, that's what that's for. And you can, of course, edit these styles as you see fit. Then there is another style for the source of the note.
And I want you to look at something. If I select this and go to the Edit and Story Editor. What are these things? These are cross references. In fact they're cross reference destinations. That is actually what's happening behind the scenes. Is that Peter has converted the footnotes, to cross references as end notes. If we look at the cross reference panel here under window > Type & Tables > Cross References. There they are right here. So if I select one, and say go to the source, you can see it's selected.
Right there. And if we look at that in the story editor, there it is. It is a cross-referenced source that goes to a cross-referenced destination. And what that means is that they work like cross-references. When you export this to PDF or you export it EPUB, these will be linked. Which is pretty cool. The only thing that they are not, is that, they're not automatically updated. If you try to add another endnote, it won't automatically number them. You'd have to start all over, and redo your footnotes. So it's a job that you save for the end.
When all your footnotes are done, convert them to endnotes. And edit the format for the paragraph styles that the endnotes use. And maybe for the endnote reference as well. Let me close this. And I just want to show you one other example, that if your book is like this one, and you have one long story that connects all of the chapters. As this one does. There's only three chapters here. And then you run footnote to endnote. Let's actually Deselect all.
There we go. Double-click it. It adds the endnotes to the very end of the story. And so if your chapters were all threaded together, then you would not get end-notes at the end of every chapter. You would get endnotes at the end of the book. So, if you want them at the end of every chapter, you're going to have to split the chapters into individual stories first. Before you run Peter Carl's footnote to endnote script.
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