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InDesign Secrets
Illustration by John Hersey

084 Formatting prices with nested and grep styles


From:

InDesign Secrets

with Anne-Marie Concepción and David Blatner

Video: 084 Formatting prices with nested and grep styles

Nobody likes formatting prices. You know turning this into this. Woah. First I'll undo this by pressing Cmd or Ctrl+Z. Then I'm going to apply the disappear through one character.
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  1. 6m 49s
    1. 152 Looking at snippets vs. libraries
      6m 49s
  2. 13h 51m
    1. 001 Intro to InDesign Secrets
      51s
    2. 002 The hidden "auto-expand text" feature
      5m 51s
    3. 003 Letting InDesign do the math for you
      3m 15s
    4. 004 The indispensible Quick Apply feature
      5m 29s
    5. 005 Customizing the Links panel
      6m 53s
    6. 006 Magically building graphs with the Chartwell font
      7m 43s
    7. 007 Using the Eyedropper tool to pick up character or paragraph attributes
      3m 21s
    8. 008 Selecting through and into objects using cmd-click and Select Above/Below
      5m 46s
    9. 009 Some great tips and tricks for the Swatches panel
      9m 40s
    10. 010 Saving down for backward compatibility with INX and IDML
      5m 55s
    11. 011 Using the INX and IDML formats to fix problems
      4m 46s
    12. 012 InDesign's Easter eggs
      5m 0s
    13. 013 Three cool GREP styles everyone can use
      7m 35s
    14. 014 A field guide to special characters
      8m 2s
    15. 015 Trashing the application preferences to solve weird behaviors
      4m 42s
    16. 016 Aligning numbered lists by decimal points
      3m 10s
    17. 017 Running a script
      9m 33s
    18. 018 When text disappears from a text frame
      6m 18s
    19. 019 Preview and Presentation modes (changing color, etc.)
      4m 8s
    20. 020 Using multiple windows for comparisons
      3m 35s
    21. 021 Putting images on a stroke
      5m 23s
    22. 022 Making your own motion path
      5m 43s
    23. 023 Copying objects between Illustrator and InDesign
      6m 53s
    24. 024 Using layer comps in Photoshop files to show alternates in InDesign
      4m 19s
    25. 025 Adding custom HTML tags to EPUB/HTML exports
      5m 32s
    26. 026 Tracking down type issues with the composition highlighter
      8m 13s
    27. 027 Managing your InDesign panels
      5m 46s
    28. 028 Creating running heads using variables
      5m 1s
    29. 029 Live Caption tips and tricks
      8m 3s
    30. 030 Making professional drop caps
      10m 37s
    31. 031 Making two-state buttons in interactive documents
      5m 5s
    32. 032 Moving pages from one document to another
      3m 15s
    33. 033 Wrapping bulleted text around a curve
      5m 58s
    34. 034 Importing a custom dictionary
      7m 8s
    35. 035 Changing document orientation and page size
      6m 45s
    36. 036 Numbering instead of using auto page numbers
      6m 23s
    37. 037 Setting story order with the Articles panel
      8m 3s
    38. 038 Updating a linked table without losing formatting
      5m 38s
    39. 039 Creating electronic sticky notes
      4m 49s
    40. 040 Moving master page items to the top layer for visibility
      2m 48s
    41. 041 Five guide tricks that will impress your coworkers
      6m 18s
    42. 042 Letting InDesign add the diacritics
      4m 21s
    43. 043 Using single-cell table cells for custom paragraph formatting
      6m 2s
    44. 044 Formatting fractions correctly
      8m 11s
    45. 045 Fixing unwanted hyperlinks in an imported Word file
      5m 57s
    46. 046 Inline graphic tricks with invisible paragraphs
      4m 21s
    47. 047 Ensuring the first line of every chapter starts in the same spot
      3m 1s
    48. 048 Specifying an exact amount of space between objects
      5m 17s
    49. 049 Fixing last lines that are too short
      8m 16s
    50. 050 Creating web graphics from your InDesign artwork
      7m 20s
    51. 051 Using “No Language” to suppress unwanted hyphenation, spell-checking, and smart quotes
      2m 48s
    52. 052 Five things that should be in every new file
      5m 19s
    53. 053 Forcing EPUB page breaks with invisible objects
      6m 21s
    54. 054 Understanding component information
      6m 39s
    55. 055 Creating running heads using section markers
      4m 16s
    56. 056 Making a font with InDesign using the IndyFont script
      5m 20s
    57. 057 Finding where that color is used
      7m 17s
    58. 058 Text wrapping
      6m 54s
    59. 059 Inserting pages: Understanding the Pages panel
      4m 20s
    60. 060 Copying paths between Illustrator and InDesign
      5m 14s
    61. 061 Automating Find/Change with the Find/ChangeByList script
      12m 48s
    62. 062 Embedding images
      7m 43s
    63. 063 Adjusting leading inside a paragraph
      4m 31s
    64. 064 Placing one InDesign file inside another
      3m 58s
    65. 065 Creating bookmarks for PDFs
      7m 25s
    66. 066 Customizing the story editor preferences
      6m 4s
    67. 067 Setting the size of text exactly with this free script
      3m 28s
    68. 068 Using Gravity to simulate perspective
      3m 15s
    69. 069 Fixing the overflowing text frame problem in EPUBs
      5m 0s
    70. 070 Ten uses of the Story Editor
      11m 39s
    71. 071 Moving an object: Ten ways!
      7m 18s
    72. 072 Understanding optical margin alignment (and the quote trick)
      4m 23s
    73. 073 Changing the shape of any frame with the pen tool
      6m 12s
    74. 074 Working with sets in the content conveyor tool
      10m 40s
    75. 075 Running text along the top and the bottom of a circle
      3m 51s
    76. 076 Creating a list using the Table of Contents feature
      3m 25s
    77. 077 Quickly threading frames together and unthreading frames
      13m 22s
    78. 078 The secrets of formatting objects with Find/Change
      6m 34s
    79. 079 Using ruler guides: 10 great tricks
      5m 3s
    80. 080 Converting a clipping path to a frame
      4m 24s
    81. 081 Adding a drop shadow to a single word inside a frame
      3m 14s
    82. 082 Creating a custom cross-reference format
      13m 53s
    83. 083 Putting different-sized pages on a single spread
      3m 7s
    84. 084 Formatting prices with nested and grep styles
      6m 21s
    85. 085 Checking out the Gridify tricks
      5m 17s
    86. 086 Using Illustrator to create InDesign gradient swatches
      4m 49s
    87. 087 Building a simple grep style to change character size
      3m 45s
    88. 088 Exporting a grayscale PDF
      3m 16s
    89. 089 Three ways to cheat text outside of its frame
      6m 8s
    90. 090 Three great Object Styles for any designer
      8m 1s
    91. 091 Choosing alpha channel image transparency
      2m 25s
    92. 092 Adding and reading metadata for InDesign files
      3m 25s
    93. 093 Adding ALT tags to your images
      6m 59s
    94. 094 How to Place & Link a text frame's text but not its formatting
      7m 4s
    95. 095 Setting the baseline position of a caption
      2m 39s
    96. 096 Managing changing pages with primary text frames
      5m 23s
    97. 097 Secrets of the Info panel
      7m 31s
    98. 098 Surprising ways to do a word count
      5m 29s
    99. 099 Placing an object where you want it with an object style
      6m 18s
    100. 100 Aligning Objects tips and tricks
      5m 10s
    101. 101 Applying corner options to any shape
      2m 17s
    102. 102 Converting footnotes to endnotes with a free script
      4m 49s
    103. 103 Making tab leaders pretty
      4m 18s
    104. 104 Converting text to outlines the right way
      4m 30s
    105. 105 Turning InDesign into a speed demon
      8m 31s
    106. 106 Working with MiniBridge
      5m 45s
    107. 107 Customize your QR codes
      6m 17s
    108. 108 Using the same keyboard shortcut for two different commands with the Context feature
      5m 22s
    109. 109 Making a text highlighter
      3m 33s
    110. 110 Updating an interactive PDF without losing work done in Acrobat
      5m 31s
    111. 111 Adding custom text at the beginning of each line automatically
      4m 0s
    112. 112 Packaging images on the pasteboard
      3m 32s
    113. 113 Automatically updating figure references for books
      6m 9s
    114. 114 Adding Tool Tips to your form fields in InDesign
      3m 21s
    115. 115 Setting poetry, flush left, center on longest line
      3m 54s
    116. 116 Use bookmarks to navigate long documents in production
      4m 57s
    117. 117 Selecting text with the InDesign keyboard dance
      2m 0s
    118. 118 Including a total page count in your page numbers
      6m 19s
    119. 119 Making a custom arrowhead
      5m 37s
    120. 120 Making alternative body text styles for fast typesetting
      5m 4s
    121. 121 Making InDesign patterns with the free PatternMaker
      3m 45s
    122. 122 Creating pull quotes the easy way
      5m 1s
    123. 123 Allow text frame to resize with text
      2m 43s
    124. 124 Mapping Word styles to InDesign styles
      5m 48s
    125. 125 Make two automatically threaded text flows
      3m 37s
    126. 126 Saving for Web in InDesign
      6m 7s
    127. 127 Numbering rows in a table
      5m 10s
    128. 128 Making automatic jump lines
      6m 52s
    129. 129 Turning off allow pages to shuffle in order to separate facing pages
      3m 40s
    130. 130 Dealing with parentheses around text size
      4m 19s
    131. 131 Make a fill in the blank label for contracts and forms
      7m 53s
    132. 132 Changing the shape of polygons and starburst as you draw or afterward
      4m 17s
    133. 133 Contextual text and images that you only want sometimes visible
      4m 55s
    134. 134 Creating nav points in a movie
      4m 31s
    135. 135 Adding effects to your rule above and rule below
      3m 38s
    136. 136 Fitting text to a specific size
      4m 45s
    137. 137 Quick tips for making a small PDF file size
      6m 9s
    138. 138 Sharing presets, workspaces, and custom shortcuts sets
      5m 17s
    139. 139 Making a multi-level numbered list
      5m 17s
    140. 140 Faking bold and italic when the font family doesn’t have one
      5m 2s
    141. 141 Keeping the same scale size when updating or relinking to images
      3m 9s
    142. 142 Inserting glyphs
      6m 42s
    143. 143 Building richer, bolder color gradients
      3m 7s
    144. 144 Finding the right font with InDesign’s font menus
      4m 35s
    145. 145 Lay out a front, back and spine for a book jacket
      6m 12s
    146. 146 Ghosting area of image behind text
      2m 53s
    147. 147 Make a transparency mask in InDesign
      3m 45s
    148. 148 Using preflight to find common document errors
      6m 11s
    149. 149 Cropping with paste into
      5m 18s
    150. 150 Using vertical justification to spread out text in a frame automatically
      5m 16s
    151. 151 Rotate text inside a frame, or the frame around the text
      2m 30s

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InDesign Secrets
13h 58m Intermediate Aug 25, 2011 Updated Jul 24, 2014

Viewers: in countries Watching now:

In this series, David Blatner and Anne-Marie Concepción, co-hosts of the web's top resource for InDesign tips and tricks, InDesignSecrets.com, share some hidden and sometimes surprising workflow tips that will make working in InDesign more efficient and more fun. The course covers built-in timesaving features such as Quick Apply and auto-expanding text, but also little-known tricks, such as using the eyedropper to copy and paste character and paragraph text attributes and making accurate selections by selecting through or even into objects.

New techniques will be added to the collection every other week, so check back early and often. Find more tips and tricks at indesignsecrets.com.

Subject:
Design
Software:
InDesign
Authors:
Anne-Marie Concepción David Blatner

084 Formatting prices with nested and grep styles

Nobody likes formatting prices. You know turning this into this. Woah. How did I do that with just one click? Well I applied a paragraph style of course but how did the paragraph style apply all that different formatting. First I'll undo this by pressing Cmd or Ctrl+Z. The trick is making character styles, and I have three different character styles in this document. One for my dollar sign, one for the cents, and one for this period.

That dot disappears because I applied the character style called disappear. And I made that disappear character style in a clever way. Let's go ahead and choose Style options here, and we'll look. All this is doing is, it's changing the size to one point, and it's changing the color to none. So it's really teeny and it doesn't show up at all because it has no color. Apply that to the dot. And it completely disappears. Of course it would be really tedious to have to apply those character styles, on at a time, for every price, so instead, I can embed them into a paragraph style.

Let me undo that. Just press Cmd+Z a few times. So I'm going to create a new paragraph style by going to the paragraph styles panel and choosing New Paragraph Style. I'll give this a name. I'll call this my new price. And I'm going to choose the Drop Caps and Nested Styles pane. In here I'll choose New Nested style. Nested Styles are a great way to automatically apply character styles within a paragraph style. Let me move this dialogue box out of the way, so we can see what we're doing. And I'm going to click on this word None because I want to apply the dollar symbol through the first not word, so I'll click on Word, but instead, Characters.

Dollarsymbol through one character. Now, I need a new Nested Style. I'm going to choose None up to one dot. There's no dot character inside this popup menu, but fortunately I can replace the word here with a character. I just type the period. So, it's going to apply none up until the point that it finds a period. Then I'm going to apply the disappear through one character. And finally I'm going to choose cents through two characters.

There we go. There are my nested style rules. Let's see how it goes. I'll turn on the preview check box and nothing happens because I forgot to go back to the general pane and turn on Apply Style to Selection. There we go. Now it's applying the style to the selection while the dialog box is open. Looks good. Looks like it worked. I'll click OK, and we'll try it out on this price down here. New price, boom, it's done. I love it. Now I can use a nested style like this when it's the only text on the paragraph. But let's look at the next page.

I'll press Shift+Page Down to go to page two. And I'm going to see that here the text is inside of a sentence. Well if I place the text cursor in this paragraph and apply our paragraph style that's not so good. Didn't work at all, did it? Let's go ahead and undo that. And instead I'm going to use a GREP style instead of a nested style. GREP styles are great because they let you apply character styles automatically, no matter where the pattern lies inside of the paragraph. Doesn't have to be right at the beginning. I'll make a new paragraph style.

I'll call this one third times a charm. I'll go to the GREP style pane, and I need to create a new GREP style. And this is going to get a little bit technical, but bear with me it's not that hard. I'll click New GREP style, once again move this out of the way so I can see what I'm doing. I'm going to say, I'm going to choose a style here, the dollar symbol and I'll say assign the dollar symbol character style to any place that you see an actual dollar sign. I can't type the dollar sign itself, because that's a reserved code in GREP, so instead I have to type \$.

Click out here, and we can see that any time there's a dollar sign, it's automatically going to get that special character style applied to it. Now it gets a little bit more complex. New GREP style. I'm going to say Apply cents Any time you see two numbers that are preceded by a dot, the code for two numbers is \d\d. But I want it to say only two numbers if there's a dot behind it. So I'll go to my Flyout Menu > Match > Positive Look Behind.

Positive look behind means I'm positive that if you look behind, you're going to see one of these things. And in between the equal and a close parenthesis, I need to put a backslash period. That's a code for two numbers where I'm positive that behind it there's a period. And finally we need to make that dot disappear, so I'm going to say new grip style. Choose my disappear character style. I'll type backslash period, which means find the dot. But only when there's two numbers after it.

Once again, Flyout Menu > Match > Positive Look Ahead, inside the closed parenthesis, \D\D. There we go. Apply the dollar symbol character style to anything that's actually a dollar symbol. Apply cents to only the things that look like cents, and apply disappear to the dots only when they're followed by two numbers. And we can see over here that it's working. I'll press Enter to close the dialog box. And we can try it out. I going to zoom to 400% here so we can really see what's going on.

And I'm going to simply type something that matches that. I'll type the dollar sign. And you can see it immediately gets that character style. I'm going to type nine with a dot. And we don't have any character styles yet and finally 75. And when in design stops jumping around, and I pan over to it, you can see that it automatically got all of my styling. Nested styles and GREP styles are two of the best ways to boost your efficiency. I know they seem hard at first, but believe me, it doesn't take long to get up to speed with them and see results fast.

If you want to know more about GREP styles, check out my course in the online training library called InDesign, Ten Things to Know About GREP.

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