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070 Ten uses of the Story Editor

From: InDesign Secrets

Video: 070 Ten uses of the Story Editor

If you read the InDesign Secrets blog or listen to our podcast, you probably know that David and I frequently refer to the Story Editor in InDesign, but I thought I'd do one video just dedicated to all the different ways that you might want to use the Story Editor. Let me give you a quick review of what the Story Editor is all about. It is another view of a particular story. So if you click inside of a story, the contents of a text frame, and you go to Edit > Edit in Story Editor, you'll see the contents of that text frame in another window, and any changes that you make here--if you say Each seminar--automatically gets updated in the layout.

070 Ten uses of the Story Editor

If you read the InDesign Secrets blog or listen to our podcast, you probably know that David and I frequently refer to the Story Editor in InDesign, but I thought I'd do one video just dedicated to all the different ways that you might want to use the Story Editor. Let me give you a quick review of what the Story Editor is all about. It is another view of a particular story. So if you click inside of a story, the contents of a text frame, and you go to Edit > Edit in Story Editor, you'll see the contents of that text frame in another window, and any changes that you make here--if you say Each seminar--automatically gets updated in the layout.

So it's just another way to edit stories, a way that is often simpler than editing in the layout because you do not see the same formatting. You get to choose the type face and the size and the background for this editing window, and you do that in Preferences. So if mine looks a little different than yours, it's because I've already tweaked it a couple of times. Let me show you ten things that are very cool about the Story Editor that really don't have anything to do with editing a story. Let's start with number one, here we have some color type. I'm going to zoom in a little bit with Command+Plus or Ctrl+Plus.

Has this ever happened to you, you have some type and you want to change the color? So you do that with Swatches, right? And let's say, ah, I don't like this blue, so I'm going to select all this and I'll change the color to tangerine. Does it look tangerine to you? No, it looks blue, right? So you have to click off and look, oh no, let's do light. I'll select all, let me try the lavender. Is that lavender to you? No, it's green, of course, because when you select text, the color of the selection is the complement. So I'm going to click off, and here is one use for the Story Editor.

I'm just going to be pressing the keyboard shortcut for the Story Editor from now on, which is Command+Y or Ctrl+Y, and it's actually a toggle. It jumps you between the Story Editor window for the active story and then back to the layout, nice and easy to remember, one keyboard shortcut. So I'll press Command+Y, and now up here I'll select all this text and I'll change the color to--let's try this pale yellow, give it a second, and it updates right here in the layout in the actual yellow color. Let's try the lavender again. That looks good! So you see that even though you're working in the Story Editor, you can still--as long as you select the text in the Story Editor--format it, color it, do whatever it is that you need to do.

Anything that you do in the Story Editor immediately affects the layout, because you're essentially editing the same content, just in a different view. If the selection is messing up my preview, I jump over to the Story Editor with a quick Command+Y or Ctrl+Y and do my editing there. To close this, I can press the Escape key or Command+W or Ctrl+W, or like I said before, just press Command+Y or Ctrl+Y, which pops the layout back to the front. Number two: we have a caption that somebody decided would look better if it was rotated, little hard to edit, especially if it's small type like this.

Command+Y or Ctrl+Y, edit it right here, Students in the Digital Design, immediately updates right here. It looks a little rough until you actually press Command+Y or Ctrl+Y again and then you go to Preview. How about applying tags? I'm going to open up the Window Menu and go to Utilities > Tags. So here we have some XML Tags, and our IT people, or our workflow people, our publication manager, wants us to start doing things like if it's a prerequisite we should select the prerequisite and say that is prerequisite.

Now, in the layout you see these tiny little brackets. In fact, I've actually applied a whole bunch of these to this class right here, classname, description, and so on. Really easy to accidentally delete one of these brackets and then mess up the tagging. Instead, if you're doing any kind of work with XML tagging, do it in the Story Editor. Notice also that wherever your cursor is, that's where your cursor will be in the Story Editor. So a little tip, I usually make a selection of text in the layout first so that when I press Command+Y or Ctrl+Y, that same text is selected, see up here? Now you see the opening and closing tags for the XML.

It's really difficult to accidentally delete these guys. So if I want to select all this without accidentally selecting the tags, it's very easy to do. Right here, this is the time, so I click time and it adds the tags. So if you're ever working with XML tags, do so in the Story Editor, it's a lot easier. How about footnotes? When you add a footnote, 3D is in Fall, so this is the footnote reference up here, and here's the footnote down here. If you're working in the Story Editor, the footnote is right here in line.

So if I want to add a footnote like say right here, I'll just go to Type > Insert Footnote, and it appears right next to that, Despite that--Or maybe, because of the--I don't know what I'm writing here, but it's another footnote and it appears right in line, and you can click the left and right edge to collapse or expand it. If you're doing a lot of footnote work in InDesign, check it out in the Story Editor, it's a lot easier to work with. The footnote frame appears right next to the reference, and in fact, the frame hands the reference number in it. You see that little 1 and a little 2? Now, you might be looking at another frame right here, and this is called a note.

And let me get a little text insertion bar. If you go up to the Type Menu and you choose Notes > New Note, then you can type a non-printing comment to the story. Why is this better in Story Editor? Because, see if you can find these notes in the layout here. Let me just make a little selection. I always make a selection before I switch views. I'll press the keyboard shortcut Command+Y to jump back to the layout. Look at these new icons, they're very small, and if I were looking at it in Fit Spread in Window, Command+Option+0 or Ctrl+Alt+0, they can be almost impossible to find.

But all I need to do is click anywhere in the story, press Command+Y or Ctrl+Y, and there is my notes, really easy to see right in line, just like the footnote. Here's another interesting thing, what is this? This is a hyperlink, a hyperlink from Microsoft Operating System. Let's select this, go to the layout, there it is selected. I'll press Command+Plus or Ctrl+Plus, Microsoft Operating System, and it is leading to lynda.com. If you're looking to see where the hyperlinks are in a document, you can easily open up the Story Editor and look for these little link icons surrounding text that's hyperlinked. So useful! Go back to the layout, how about this feature that was added in CS5 called Track Changes? That's the way, just like in Microsoft Word, when you want to see who has made which change to a document.

Let's zoom in on this little story here. In InDesign, you go to Type, go down to Track Changes, and you Enable Track Changes in this Current Story or in All Stories. We'll say Current Story. I've turned it on for this story, and I'll delete the word other and change it to more. Where are the Track Changes? Open it up in Story Editor, there is your Track Changes. You can only see track change markup in the Story Editor. Another interesting use that I have found for the Story Editor is when I'm working with inline or anchored objects. I have one on this spread here.

Let's zoom in a bit. Do you see this frame? Let me switch to Preview Mode, and then you see this is how it works. And if I edit this text, it floats with the text flow. So that's a very simple, basic thing in InDesign is an anchored frame. But what if I want to move it somewhere else? Of course, I could try and figure out how to do that with my Type cursor and try and get just the anchored frame and so on, or Story Editor to the rescue. I jump over to the Story Editor, there is my cursor, I have some Track Changes in the story looks like, and this little anchor icon means that there is an anchored object here.

Now, you can't tell what the anchor is. You have to go back to the layout. Let me select some text and jump back to the layout to look. But what I like about this that sometimes I'm working with stories that have lots of little anchor dingbats and things like that and it's just a lot easier for me to move them around or to make a selection immediately before or after them right here in the Story Editor. So if I wanted this pull quote to be elsewhere, I could just triple-click here and then drag and drop it to another location. Let's move it down a paragraph, there we go.

I have Track Changes turned on, which is why you see this appearing as a track change. So remove from here and add it here. Let's jump back to the layout, and you'll see there it is, it's been moved over. By the way, if you want to edit the contents of an anchored text frame or an inline text frame in the Story Editor, you need to select inside there first and then press Command+Y or Ctrl+Y, and then you'll be able to edit those contents. Let's zoom out and go back to Normal Mode, and come over here, and do you see what's happening here? We have some overset text. How do you see that text? Do you have to create a new page? Do you have to put this on the pasteboard? Of course not, you have the Story Editor.

Click near the overset, press Command+Y or Ctrl+Y, and all the text that has a red line next to it is overset. So this is completely editable. I might decide to completely eliminate this, or maybe I'll say I can make this really short and this really short and get it to fit. Let's turn off the Track Changes. First, I'll Accept All my Changes and then turn off Track Changes, like that. So you're trying to get this to fit.

You can do all of your copy fitting right inside the Story Editor. What's great about this is that you don't have to mess up the layout at all, you don't have to widen any text frames or create a fake additional page in which to thread the overset text onto, you can do it right here. So if I deleted this, there you go, it fits beautifully! And that was number nine, and number ten is related to overset, but it has to do with tables that are overset. Look at this table, it's a beautiful table, but there's too much text to fit in the cell.

Let me select the row. Because this row has been set to an exact size, it's not going to automatically grow if we add too much text, and so we end up with overset text. How are you supposed to access this? Of course, now you know, the Story Editor. Select some text in the table, press Command+Y or Ctrl+Y, and there it is. The interface for showing a table in the Story Editor takes a little getting used to, I do admit, but once you do get used to it, you notice that every row is labeled, and if you have multiple columns in a row, you see them one right after the other.

So a row that doesn't have multiple columns means that somebody merged all the cells. So if we scroll up a bit, here is the overset text, Principles of Good Interface Design, that's overset in that cell. So I'm going to delete this and see if we can get something to fit. That's perfect! There we go, the red line is gone, we close this us, the red dot is gone, everything perfectly fits inside the table cell. So there you have it, ten great reasons to use the Story Editor in InDesign.

Show transcript

This video is part of

Image for InDesign Secrets
InDesign Secrets

160 video lessons · 74477 viewers

Anne-Marie Concepción and David Blatner
Author

 
Expand all | Collapse all
  1. 5m 14s
    1. 160 Convert local formatting to character styles
      5m 14s
  2. 14h 31m
    1. 001 Intro to InDesign Secrets
      51s
    2. 002 The hidden "auto-expand text" feature
      5m 51s
    3. 003 Letting InDesign do the math for you
      3m 15s
    4. 004 The indispensible Quick Apply feature
      5m 29s
    5. 005 Customizing the Links panel
      6m 53s
    6. 006 Magically building graphs with the Chartwell font
      7m 43s
    7. 007 Using the Eyedropper tool to pick up character or paragraph attributes
      3m 21s
    8. 008 Selecting through and into objects using cmd-click and Select Above/Below
      5m 46s
    9. 009 Some great tips and tricks for the Swatches panel
      9m 40s
    10. 010 Saving down for backward compatibility with INX and IDML
      5m 55s
    11. 011 Using the INX and IDML formats to fix problems
      4m 46s
    12. 012 InDesign's Easter eggs
      5m 0s
    13. 013 Three cool GREP styles everyone can use
      7m 35s
    14. 014 A field guide to special characters
      8m 2s
    15. 015 Trashing the application preferences to solve weird behaviors
      4m 42s
    16. 016 Aligning numbered lists by decimal points
      3m 10s
    17. 017 Running a script
      9m 33s
    18. 018 When text disappears from a text frame
      6m 18s
    19. 019 Preview and Presentation modes (changing color, etc.)
      4m 8s
    20. 020 Using multiple windows for comparisons
      3m 35s
    21. 021 Putting images on a stroke
      5m 23s
    22. 022 Making your own motion path
      5m 43s
    23. 023 Copying objects between Illustrator and InDesign
      6m 53s
    24. 024 Using layer comps in Photoshop files to show alternates in InDesign
      4m 19s
    25. 025 Adding custom HTML tags to EPUB/HTML exports
      5m 32s
    26. 026 Tracking down type issues with the composition highlighter
      8m 13s
    27. 027 Managing your InDesign panels
      5m 46s
    28. 028 Creating running heads using variables
      5m 1s
    29. 029 Live Caption tips and tricks
      8m 3s
    30. 030 Making professional drop caps
      10m 37s
    31. 031 Making two-state buttons in interactive documents
      5m 5s
    32. 032 Moving pages from one document to another
      3m 15s
    33. 033 Wrapping bulleted text around a curve
      5m 58s
    34. 034 Importing a custom dictionary
      7m 8s
    35. 035 Changing document orientation and page size
      6m 45s
    36. 036 Numbering instead of using auto page numbers
      6m 23s
    37. 037 Setting story order with the Articles panel
      8m 3s
    38. 038 Updating a linked table without losing formatting
      5m 38s
    39. 039 Creating electronic sticky notes
      4m 49s
    40. 040 Moving master page items to the top layer for visibility
      2m 48s
    41. 041 Five guide tricks that will impress your coworkers
      6m 18s
    42. 042 Letting InDesign add the diacritics
      4m 21s
    43. 043 Using single-cell table cells for custom paragraph formatting
      6m 2s
    44. 044 Formatting fractions correctly
      8m 11s
    45. 045 Fixing unwanted hyperlinks in an imported Word file
      5m 57s
    46. 046 Inline graphic tricks with invisible paragraphs
      4m 21s
    47. 047 Ensuring the first line of every chapter starts in the same spot
      3m 1s
    48. 048 Specifying an exact amount of space between objects
      5m 17s
    49. 049 Fixing last lines that are too short
      8m 16s
    50. 050 Creating web graphics from your InDesign artwork
      7m 20s
    51. 051 Using “No Language” to suppress unwanted hyphenation, spell-checking, and smart quotes
      2m 48s
    52. 052 Five things that should be in every new file
      5m 19s
    53. 053 Forcing EPUB page breaks with invisible objects
      6m 21s
    54. 054 Understanding component information
      6m 39s
    55. 055 Creating running heads using section markers
      4m 16s
    56. 056 Making a font with InDesign using the IndyFont script
      5m 20s
    57. 057 Finding where that color is used
      7m 17s
    58. 058 Text wrapping
      6m 54s
    59. 059 Inserting pages: Understanding the Pages panel
      4m 20s
    60. 060 Copying paths between Illustrator and InDesign
      5m 14s
    61. 061 Automating Find/Change with the Find/ChangeByList script
      12m 48s
    62. 062 Embedding images
      7m 43s
    63. 063 Adjusting leading inside a paragraph
      4m 31s
    64. 064 Placing one InDesign file inside another
      3m 58s
    65. 065 Creating bookmarks for PDFs
      7m 25s
    66. 066 Customizing the story editor preferences
      6m 4s
    67. 067 Setting the size of text exactly with this free script
      3m 28s
    68. 068 Using Gravity to simulate perspective
      3m 15s
    69. 069 Fixing the overflowing text frame problem in EPUBs
      5m 0s
    70. 070 Ten uses of the Story Editor
      11m 39s
    71. 071 Moving an object: Ten ways!
      7m 18s
    72. 072 Understanding optical margin alignment (and the quote trick)
      4m 23s
    73. 073 Changing the shape of any frame with the pen tool
      6m 12s
    74. 074 Working with sets in the content conveyor tool
      10m 40s
    75. 075 Running text along the top and the bottom of a circle
      3m 51s
    76. 076 Creating a list using the Table of Contents feature
      3m 25s
    77. 077 Quickly threading frames together and unthreading frames
      13m 22s
    78. 078 The secrets of formatting objects with Find/Change
      6m 34s
    79. 079 Using ruler guides: 10 great tricks
      5m 3s
    80. 080 Converting a clipping path to a frame
      4m 24s
    81. 081 Adding a drop shadow to a single word inside a frame
      3m 14s
    82. 082 Creating a custom cross-reference format
      13m 53s
    83. 083 Putting different-sized pages on a single spread
      3m 7s
    84. 084 Formatting prices with nested and grep styles
      6m 21s
    85. 085 Checking out the Gridify tricks
      5m 17s
    86. 086 Using Illustrator to create InDesign gradient swatches
      4m 49s
    87. 087 Building a simple grep style to change character size
      3m 45s
    88. 088 Exporting a grayscale PDF
      3m 16s
    89. 089 Three ways to cheat text outside of its frame
      6m 8s
    90. 090 Three great Object Styles for any designer
      8m 1s
    91. 091 Choosing alpha channel image transparency
      2m 25s
    92. 092 Adding and reading metadata for InDesign files
      3m 25s
    93. 093 Adding ALT tags to your images
      6m 59s
    94. 094 How to Place & Link a text frame's text but not its formatting
      7m 4s
    95. 095 Setting the baseline position of a caption
      2m 39s
    96. 096 Managing changing pages with primary text frames
      5m 23s
    97. 097 Secrets of the Info panel
      7m 31s
    98. 098 Surprising ways to do a word count
      5m 29s
    99. 099 Placing an object where you want it with an object style
      6m 18s
    100. 100 Aligning Objects tips and tricks
      5m 10s
    101. 101 Applying corner options to any shape
      2m 17s
    102. 102 Converting footnotes to endnotes with a free script
      4m 49s
    103. 103 Making tab leaders pretty
      4m 18s
    104. 104 Converting text to outlines the right way
      4m 30s
    105. 105 Turning InDesign into a speed demon
      8m 31s
    106. 106 Working with MiniBridge
      5m 45s
    107. 107 Customize your QR codes
      6m 17s
    108. 108 Using the same keyboard shortcut for two different commands with the Context feature
      5m 22s
    109. 109 Making a text highlighter
      3m 33s
    110. 110 Updating an interactive PDF without losing work done in Acrobat
      5m 31s
    111. 111 Adding custom text at the beginning of each line automatically
      4m 0s
    112. 112 Packaging images on the pasteboard
      3m 32s
    113. 113 Automatically updating figure references for books
      6m 9s
    114. 114 Adding Tool Tips to your form fields in InDesign
      3m 21s
    115. 115 Setting poetry, flush left, center on longest line
      3m 54s
    116. 116 Use bookmarks to navigate long documents in production
      4m 57s
    117. 117 Selecting text with the InDesign keyboard dance
      2m 0s
    118. 118 Including a total page count in your page numbers
      6m 19s
    119. 119 Making a custom arrowhead
      5m 37s
    120. 120 Making alternative body text styles for fast typesetting
      5m 4s
    121. 121 Making InDesign patterns with the free PatternMaker
      3m 45s
    122. 122 Creating pull quotes the easy way
      5m 1s
    123. 123 Allow text frame to resize with text
      2m 43s
    124. 124 Mapping Word styles to InDesign styles
      5m 48s
    125. 125 Make two automatically threaded text flows
      3m 37s
    126. 126 Saving for Web in InDesign
      6m 7s
    127. 127 Numbering rows in a table
      5m 10s
    128. 128 Making automatic jump lines
      6m 52s
    129. 129 Turning off allow pages to shuffle in order to separate facing pages
      3m 40s
    130. 130 Dealing with parentheses around text size
      4m 19s
    131. 131 Make a fill in the blank label for contracts and forms
      7m 53s
    132. 132 Changing the shape of polygons and starburst as you draw or afterward
      4m 17s
    133. 133 Contextual text and images that you only want sometimes visible
      4m 55s
    134. 134 Creating nav points in a movie
      4m 31s
    135. 135 Adding effects to your rule above and rule below
      3m 38s
    136. 136 Fitting text to a specific size
      4m 45s
    137. 137 Quick tips for making a small PDF file size
      6m 9s
    138. 138 Sharing presets, workspaces, and custom shortcuts sets
      5m 17s
    139. 139 Making a multi-level numbered list
      5m 17s
    140. 140 Faking bold and italic when the font family doesn’t have one
      5m 2s
    141. 141 Keeping the same scale size when updating or relinking to images
      3m 9s
    142. 142 Inserting glyphs
      6m 42s
    143. 143 Building richer, bolder color gradients
      3m 7s
    144. 144 Finding the right font with InDesign’s font menus
      4m 35s
    145. 145 Lay out a front, back and spine for a book jacket
      6m 12s
    146. 146 Ghosting area of image behind text
      2m 53s
    147. 147 Make a transparency mask in InDesign
      3m 45s
    148. 148 Using preflight to find common document errors
      6m 11s
    149. 149 Cropping with paste into
      5m 18s
    150. 150 Using vertical justification to spread out text in a frame automatically
      5m 16s
    151. 151 Rotate text inside a frame, or the frame around the text
      2m 30s
    152. 152 Looking at snippets vs. libraries
      6m 49s
    153. 153 Import a folder full of pictures, one per page
      8m 54s
    154. 154 When InDesign ignores your leading values
      4m 5s
    155. 155 Extracting images from a Word document
      3m 42s
    156. 156 Uncommon uses for Quick Apply
      6m 2s
    157. 157 Uncovering InDesign's magic font folders
      3m 9s
    158. 158 Sharing swatches (PS/IL/ID and ID to ID)
      3m 36s
    159. 159 Convert rounded corners to editable paths
      3m 15s

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