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062 Embedding images

From: InDesign Secrets

Video: 062 Embedding images

Here is a nice, sweet, innocent looking layout; an academic catalog for an art and graphic design school. Ain't it beautiful? Do you want to see something scary? Are you ready? Are you sitting down? Watch, I am going to open up the Links panel. (gasps) If I had a sound effect I'd put like a Hitchcock screaming woman here. I hate it! This is one of the things I really hate about working with any kind of layout program because you always have to obsess about the state of the outside original files that you have linked to in this InDesign file.

062 Embedding images

Here is a nice, sweet, innocent looking layout; an academic catalog for an art and graphic design school. Ain't it beautiful? Do you want to see something scary? Are you ready? Are you sitting down? Watch, I am going to open up the Links panel. (gasps) If I had a sound effect I'd put like a Hitchcock screaming woman here. I hate it! This is one of the things I really hate about working with any kind of layout program because you always have to obsess about the state of the outside original files that you have linked to in this InDesign file.

I hate seeing these horrible little icons saying missing image. And by the way, if you don't see this when you have a missing link in your InDesign file it's because you're not using CS6 yet. This is actually a very cool feature from CS6 is that it tells you which links are out of date and which links are missing right on the object. You don't always have to keep opening up the Links panel. But I'm not really talking about you know where the cool little stop signs are. I'm talking about this horrible situation in general. Now this can happen if you have done a Save As and you've moved your InDesign document elsewhere, or much more frequently it happens if you rename any of these images, or move them around to a place were InDesign can't find them.

When you open up InDesign, it's constantly looking for where the original files are and if it can't find them it does this. And you can still work, but of course if you print or you Export to PDF, you're going to get low-res versions of these, just the screen previews. So let me tell you about what I do to avoid this whenever I can. I embed my images before I lose them. Check this out. I have a version of the catalog with all of the links embedded. But it's just like the other catalog, but when we open up the Links panel, ah, see? If I could I'd play Vivaldi's Spring from the Four Seasons here.

It's beautiful! No missing stop signs. If I go to Normal view we don't see any ugly stop signs on any of these. It's the same exact catalog. How did I end up with this? I just selected the links and I embedded them. You can select any link, like over here I think we have at least--don't we have one link that works? Yeah, the Photoshop file here. I am going to jump to page 1. This right here is actually--it's found. While a link is healthy, after you place it, all you do is you go to the Links panel menu and with that link selected here and you choose Embed Link.

What does that do? It actually sucks in the entire outside file and save it within the InDesign file. You can imagine like the InDesign file becomes a zip file, and anything that you embed is completely encased in that in InDesign file. It travels with the InDesign file. It's like an editable PDF. Now it does increase the size of the InDesign file and increases the size of that image. So if you have a catalog full of high-res images your InDesign file is going to get pretty large.

I'm going to Undo the embedding here, I just press Command+Z, and let's look at the comparison of these two files; one that has links to images and it doesn't make any difference file size wise if the links are missing or not, and one that has all of these links embedded. So we'll come over here and look in my folder. So the one that does not have anything embedded is 9.7 megabytes, the one that has everything embedded is 272 megabytes; about a quarter of a gig, so it's kind of big.

Now in this kind of a document I would not embed these high-res images, but I embed all the time for files that we use in-house, like my training manuals that I give to students, when I place screenshots in them, I'll just embed those. Because I don't want to keep track of all the screenshots and you know constantly have them in a links folder and constantly make sure they're not missing or not renamed. I just simply save them and you know a screenshot is only like you know a 5K or 10K. But even so, even if I embedded all these high-res images, what's wrong with a 270 megabyte InDesign file? You know it's not 1993 anymore. Our computers can handle it. Software can handle it.

Now it's not a perfect solution for everything, of course what is? I mean one thing you're going to lose is the ability to get automatically updated if somebody edits this outside of InDesign. If somebody edits the cover in Photoshop and they change the color scheme automatically, I am not going to know about that, because I have this version embedded in the file. It's not linked to any outside file. So that's something to keep in mind. If you've placed the same image into multiple files and some of those files have it embedded and some of them don't, then when you're updating that outside file, some of your InDesign files will get updated and some of them won't.

So the increase in file size and the fact that you don't automatically get updated if people are editing these outside of the InDesign file, those are the two disadvantages. Other than that it is a fantastic solution. Now here is something else interesting, you might be saying, well what if I actually do need to edit this cover? All you do is you unembed it. It's so simple. Just select it and then go to the Links panel and choose Unembed Link. Whenever you Unembed a link, InDesign wants to know if I can find the original files I can just link to that, so in other words, I can sort of undo this embed.

But if you don't have the original files, no problem man. I can create them again. So let's say that I can't find the original PSD file. Maybe I'm a freelancer and you've given this to me and I need to edit this but you didn't send along the original files. How am I going to edit that cover in Photoshop? So when it says, do you want to link to the original files? I'll just no. Where do you want me to save that? Well please save it on the Desktop, okay. And it saves the layered Photoshop file right on the Desktop.

It's the exact sane Photoshop file that it used to be link to. It's not flattened or anything like that. You can embed basically any kind of image file that you can place in InDesign, but you can't embed everything. Down here at the very bottom you can see I have a PDF that I placed; Amazon Candle Publishing Guidelines. And that file is 1.1 MB, it's now the baby file, but you can embed a PDF. However you cannot embed a movie or another InDesign file.

I am going to go ahead and place those two things, which I happen to have queued up, there is an InDesign file and there is a movie and there is the InDesign file, there's the movie. And now if I select the movie and I want embed it, Embed Link doesn't even appear as a choice. Same thing for the InDesign file. If I select the InDesign file which has a picture of an amoeba inside it, if I select the InDesign file and I go to Links panel menu, can't embed it.

Can I embed this guy? No. I have to go back to the original InDesign file and embed it within there. So there are some things you cannot embed, which I don't understand why you can't embed them. What's the problem? But for many types of documents, especially in- house work or documents that just have things like your logo or few graphics, graphics that are final and that really don't need to be edited outside of InDesign anymore, embedding is the way to go.

Show transcript

This video is part of

Image for InDesign Secrets
InDesign Secrets

153 video lessons · 71425 viewers

David Blatner and Anne-Marie Concepción
Author

 
Expand all | Collapse all
  1. 8m 54s
    1. 153 Import a folder full of pictures, one per page
      8m 54s
  2. 13h 58m
    1. 001 Intro to InDesign Secrets
      51s
    2. 002 The hidden "auto-expand text" feature
      5m 51s
    3. 003 Letting InDesign do the math for you
      3m 15s
    4. 004 The indispensible Quick Apply feature
      5m 29s
    5. 005 Customizing the Links panel
      6m 53s
    6. 006 Magically building graphs with the Chartwell font
      7m 43s
    7. 007 Using the Eyedropper tool to pick up character or paragraph attributes
      3m 21s
    8. 008 Selecting through and into objects using cmd-click and Select Above/Below
      5m 46s
    9. 009 Some great tips and tricks for the Swatches panel
      9m 40s
    10. 010 Saving down for backward compatibility with INX and IDML
      5m 55s
    11. 011 Using the INX and IDML formats to fix problems
      4m 46s
    12. 012 InDesign's Easter eggs
      5m 0s
    13. 013 Three cool GREP styles everyone can use
      7m 35s
    14. 014 A field guide to special characters
      8m 2s
    15. 015 Trashing the application preferences to solve weird behaviors
      4m 42s
    16. 016 Aligning numbered lists by decimal points
      3m 10s
    17. 017 Running a script
      9m 33s
    18. 018 When text disappears from a text frame
      6m 18s
    19. 019 Preview and Presentation modes (changing color, etc.)
      4m 8s
    20. 020 Using multiple windows for comparisons
      3m 35s
    21. 021 Putting images on a stroke
      5m 23s
    22. 022 Making your own motion path
      5m 43s
    23. 023 Copying objects between Illustrator and InDesign
      6m 53s
    24. 024 Using layer comps in Photoshop files to show alternates in InDesign
      4m 19s
    25. 025 Adding custom HTML tags to EPUB/HTML exports
      5m 32s
    26. 026 Tracking down type issues with the composition highlighter
      8m 13s
    27. 027 Managing your InDesign panels
      5m 46s
    28. 028 Creating running heads using variables
      5m 1s
    29. 029 Live Caption tips and tricks
      8m 3s
    30. 030 Making professional drop caps
      10m 37s
    31. 031 Making two-state buttons in interactive documents
      5m 5s
    32. 032 Moving pages from one document to another
      3m 15s
    33. 033 Wrapping bulleted text around a curve
      5m 58s
    34. 034 Importing a custom dictionary
      7m 8s
    35. 035 Changing document orientation and page size
      6m 45s
    36. 036 Numbering instead of using auto page numbers
      6m 23s
    37. 037 Setting story order with the Articles panel
      8m 3s
    38. 038 Updating a linked table without losing formatting
      5m 38s
    39. 039 Creating electronic sticky notes
      4m 49s
    40. 040 Moving master page items to the top layer for visibility
      2m 48s
    41. 041 Five guide tricks that will impress your coworkers
      6m 18s
    42. 042 Letting InDesign add the diacritics
      4m 21s
    43. 043 Using single-cell table cells for custom paragraph formatting
      6m 2s
    44. 044 Formatting fractions correctly
      8m 11s
    45. 045 Fixing unwanted hyperlinks in an imported Word file
      5m 57s
    46. 046 Inline graphic tricks with invisible paragraphs
      4m 21s
    47. 047 Ensuring the first line of every chapter starts in the same spot
      3m 1s
    48. 048 Specifying an exact amount of space between objects
      5m 17s
    49. 049 Fixing last lines that are too short
      8m 16s
    50. 050 Creating web graphics from your InDesign artwork
      7m 20s
    51. 051 Using “No Language” to suppress unwanted hyphenation, spell-checking, and smart quotes
      2m 48s
    52. 052 Five things that should be in every new file
      5m 19s
    53. 053 Forcing EPUB page breaks with invisible objects
      6m 21s
    54. 054 Understanding component information
      6m 39s
    55. 055 Creating running heads using section markers
      4m 16s
    56. 056 Making a font with InDesign using the IndyFont script
      5m 20s
    57. 057 Finding where that color is used
      7m 17s
    58. 058 Text wrapping
      6m 54s
    59. 059 Inserting pages: Understanding the Pages panel
      4m 20s
    60. 060 Copying paths between Illustrator and InDesign
      5m 14s
    61. 061 Automating Find/Change with the Find/ChangeByList script
      12m 48s
    62. 062 Embedding images
      7m 43s
    63. 063 Adjusting leading inside a paragraph
      4m 31s
    64. 064 Placing one InDesign file inside another
      3m 58s
    65. 065 Creating bookmarks for PDFs
      7m 25s
    66. 066 Customizing the story editor preferences
      6m 4s
    67. 067 Setting the size of text exactly with this free script
      3m 28s
    68. 068 Using Gravity to simulate perspective
      3m 15s
    69. 069 Fixing the overflowing text frame problem in EPUBs
      5m 0s
    70. 070 Ten uses of the Story Editor
      11m 39s
    71. 071 Moving an object: Ten ways!
      7m 18s
    72. 072 Understanding optical margin alignment (and the quote trick)
      4m 23s
    73. 073 Changing the shape of any frame with the pen tool
      6m 12s
    74. 074 Working with sets in the content conveyor tool
      10m 40s
    75. 075 Running text along the top and the bottom of a circle
      3m 51s
    76. 076 Creating a list using the Table of Contents feature
      3m 25s
    77. 077 Quickly threading frames together and unthreading frames
      13m 22s
    78. 078 The secrets of formatting objects with Find/Change
      6m 34s
    79. 079 Using ruler guides: 10 great tricks
      5m 3s
    80. 080 Converting a clipping path to a frame
      4m 24s
    81. 081 Adding a drop shadow to a single word inside a frame
      3m 14s
    82. 082 Creating a custom cross-reference format
      13m 53s
    83. 083 Putting different-sized pages on a single spread
      3m 7s
    84. 084 Formatting prices with nested and grep styles
      6m 21s
    85. 085 Checking out the Gridify tricks
      5m 17s
    86. 086 Using Illustrator to create InDesign gradient swatches
      4m 49s
    87. 087 Building a simple grep style to change character size
      3m 45s
    88. 088 Exporting a grayscale PDF
      3m 16s
    89. 089 Three ways to cheat text outside of its frame
      6m 8s
    90. 090 Three great Object Styles for any designer
      8m 1s
    91. 091 Choosing alpha channel image transparency
      2m 25s
    92. 092 Adding and reading metadata for InDesign files
      3m 25s
    93. 093 Adding ALT tags to your images
      6m 59s
    94. 094 How to Place & Link a text frame's text but not its formatting
      7m 4s
    95. 095 Setting the baseline position of a caption
      2m 39s
    96. 096 Managing changing pages with primary text frames
      5m 23s
    97. 097 Secrets of the Info panel
      7m 31s
    98. 098 Surprising ways to do a word count
      5m 29s
    99. 099 Placing an object where you want it with an object style
      6m 18s
    100. 100 Aligning Objects tips and tricks
      5m 10s
    101. 101 Applying corner options to any shape
      2m 17s
    102. 102 Converting footnotes to endnotes with a free script
      4m 49s
    103. 103 Making tab leaders pretty
      4m 18s
    104. 104 Converting text to outlines the right way
      4m 30s
    105. 105 Turning InDesign into a speed demon
      8m 31s
    106. 106 Working with MiniBridge
      5m 45s
    107. 107 Customize your QR codes
      6m 17s
    108. 108 Using the same keyboard shortcut for two different commands with the Context feature
      5m 22s
    109. 109 Making a text highlighter
      3m 33s
    110. 110 Updating an interactive PDF without losing work done in Acrobat
      5m 31s
    111. 111 Adding custom text at the beginning of each line automatically
      4m 0s
    112. 112 Packaging images on the pasteboard
      3m 32s
    113. 113 Automatically updating figure references for books
      6m 9s
    114. 114 Adding Tool Tips to your form fields in InDesign
      3m 21s
    115. 115 Setting poetry, flush left, center on longest line
      3m 54s
    116. 116 Use bookmarks to navigate long documents in production
      4m 57s
    117. 117 Selecting text with the InDesign keyboard dance
      2m 0s
    118. 118 Including a total page count in your page numbers
      6m 19s
    119. 119 Making a custom arrowhead
      5m 37s
    120. 120 Making alternative body text styles for fast typesetting
      5m 4s
    121. 121 Making InDesign patterns with the free PatternMaker
      3m 45s
    122. 122 Creating pull quotes the easy way
      5m 1s
    123. 123 Allow text frame to resize with text
      2m 43s
    124. 124 Mapping Word styles to InDesign styles
      5m 48s
    125. 125 Make two automatically threaded text flows
      3m 37s
    126. 126 Saving for Web in InDesign
      6m 7s
    127. 127 Numbering rows in a table
      5m 10s
    128. 128 Making automatic jump lines
      6m 52s
    129. 129 Turning off allow pages to shuffle in order to separate facing pages
      3m 40s
    130. 130 Dealing with parentheses around text size
      4m 19s
    131. 131 Make a fill in the blank label for contracts and forms
      7m 53s
    132. 132 Changing the shape of polygons and starburst as you draw or afterward
      4m 17s
    133. 133 Contextual text and images that you only want sometimes visible
      4m 55s
    134. 134 Creating nav points in a movie
      4m 31s
    135. 135 Adding effects to your rule above and rule below
      3m 38s
    136. 136 Fitting text to a specific size
      4m 45s
    137. 137 Quick tips for making a small PDF file size
      6m 9s
    138. 138 Sharing presets, workspaces, and custom shortcuts sets
      5m 17s
    139. 139 Making a multi-level numbered list
      5m 17s
    140. 140 Faking bold and italic when the font family doesn’t have one
      5m 2s
    141. 141 Keeping the same scale size when updating or relinking to images
      3m 9s
    142. 142 Inserting glyphs
      6m 42s
    143. 143 Building richer, bolder color gradients
      3m 7s
    144. 144 Finding the right font with InDesign’s font menus
      4m 35s
    145. 145 Lay out a front, back and spine for a book jacket
      6m 12s
    146. 146 Ghosting area of image behind text
      2m 53s
    147. 147 Make a transparency mask in InDesign
      3m 45s
    148. 148 Using preflight to find common document errors
      6m 11s
    149. 149 Cropping with paste into
      5m 18s
    150. 150 Using vertical justification to spread out text in a frame automatically
      5m 16s
    151. 151 Rotate text inside a frame, or the frame around the text
      2m 30s
    152. 152 Looking at snippets vs. libraries
      6m 49s

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