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InDesign Secrets
Illustration by John Hersey

057 Finding where that color is used


From:

InDesign Secrets

with Anne-Marie Concepción and David Blatner

Video: 057 Finding where that color is used

Do you know what the Find/Change dialog box is missing? It's missing search for a color. There is really no way to do a comprehensive search throughout an entire document to find where a particular color is used. And you could search for text that is colored a particular color, in Find/Change, go to Find/Change > Text. Find Format, go down to Character Color and then choose any character that's filled with this particular color.
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  1. 5m 17s
    1. 138 Sharing presets, workspaces, and custom shortcuts sets
      5m 17s
  2. 12h 46m
    1. 001 Intro to InDesign Secrets
      51s
    2. 002 The hidden "auto-expand text" feature
      5m 51s
    3. 003 Letting InDesign do the math for you
      3m 15s
    4. 004 The indispensible Quick Apply feature
      5m 29s
    5. 005 Customizing the Links panel
      6m 53s
    6. 006 Magically building graphs with the Chartwell font
      7m 43s
    7. 007 Using the Eyedropper tool to pick up character or paragraph attributes
      3m 21s
    8. 008 Selecting through and into objects using cmd-click and Select Above/Below
      5m 46s
    9. 009 Some great tips and tricks for the Swatches panel
      9m 40s
    10. 010 Saving down for backward compatibility with INX and IDML
      5m 55s
    11. 011 Using the INX and IDML formats to fix problems
      4m 46s
    12. 012 InDesign's Easter eggs
      5m 0s
    13. 013 Three cool GREP styles everyone can use
      7m 35s
    14. 014 A field guide to special characters
      8m 2s
    15. 015 Trashing the application preferences to solve weird behaviors
      4m 42s
    16. 016 Aligning numbered lists by decimal points
      3m 10s
    17. 017 Running a script
      9m 33s
    18. 018 When text disappears from a text frame
      6m 18s
    19. 019 Preview and Presentation modes (changing color, etc.)
      4m 8s
    20. 020 Using multiple windows for comparisons
      3m 35s
    21. 021 Putting images on a stroke
      5m 23s
    22. 022 Making your own motion path
      5m 43s
    23. 023 Copying objects between Illustrator and InDesign
      6m 53s
    24. 024 Using layer comps in Photoshop files to show alternates in InDesign
      4m 19s
    25. 025 Adding custom HTML tags to EPUB/HTML exports
      5m 32s
    26. 026 Tracking down type issues with the composition highlighter
      8m 13s
    27. 027 Managing your InDesign panels
      5m 46s
    28. 028 Creating running heads using variables
      5m 1s
    29. 029 Live Caption tips and tricks
      8m 3s
    30. 030 Making professional drop caps
      10m 37s
    31. 031 Making two-state buttons in interactive documents
      5m 5s
    32. 032 Moving pages from one document to another
      3m 15s
    33. 033 Wrapping bulleted text around a curve
      5m 58s
    34. 034 Importing a custom dictionary
      7m 8s
    35. 035 Changing document orientation and page size
      6m 45s
    36. 036 Numbering instead of using auto page numbers
      6m 23s
    37. 037 Setting story order with the Articles panel
      8m 3s
    38. 038 Updating a linked table without losing formatting
      5m 38s
    39. 039 Creating electronic sticky notes
      4m 49s
    40. 040 Moving master page items to the top layer for visibility
      2m 48s
    41. 041 Five guide tricks that will impress your coworkers
      6m 18s
    42. 042 Letting InDesign add the diacritics
      4m 21s
    43. 043 Using single-cell table cells for custom paragraph formatting
      6m 2s
    44. 044 Formatting fractions correctly
      8m 11s
    45. 045 Fixing unwanted hyperlinks in an imported Word file
      5m 57s
    46. 046 Inline graphic tricks with invisible paragraphs
      4m 21s
    47. 047 Ensuring the first line of every chapter starts in the same spot
      3m 1s
    48. 048 Specifying an exact amount of space between objects
      5m 17s
    49. 049 Fixing last lines that are too short
      8m 16s
    50. 050 Creating web graphics from your InDesign artwork
      7m 20s
    51. 051 Using “No Language” to suppress unwanted hyphenation, spell-checking, and smart quotes
      2m 48s
    52. 052 Five things that should be in every new file
      5m 19s
    53. 053 Forcing EPUB page breaks with invisible objects
      6m 21s
    54. 054 Understanding component information
      6m 39s
    55. 055 Creating running heads using section markers
      4m 16s
    56. 056 Making a font with InDesign using the IndyFont script
      5m 20s
    57. 057 Finding where that color is used
      7m 17s
    58. 058 Text wrapping
      6m 54s
    59. 059 Inserting pages: Understanding the Pages panel
      4m 20s
    60. 060 Copying paths between Illustrator and InDesign
      5m 14s
    61. 061 Automating Find/Change with the Find/ChangeByList script
      12m 48s
    62. 062 Embedding images
      7m 43s
    63. 063 Adjusting leading inside a paragraph
      4m 31s
    64. 064 Placing one InDesign file inside another
      3m 58s
    65. 065 Creating bookmarks for PDFs
      7m 25s
    66. 066 Customizing the story editor preferences
      6m 4s
    67. 067 Setting the size of text exactly with this free script
      3m 28s
    68. 068 Using Gravity to simulate perspective
      3m 15s
    69. 069 Fixing the overflowing text frame problem in EPUBs
      5m 0s
    70. 070 Ten uses of the Story Editor
      11m 39s
    71. 071 Moving an object: Ten ways!
      7m 18s
    72. 072 Understanding optical margin alignment (and the quote trick)
      4m 23s
    73. 073 Changing the shape of any frame with the pen tool
      6m 12s
    74. 074 Working with sets in the content conveyor tool
      10m 40s
    75. 075 Running text along the top and the bottom of a circle
      3m 51s
    76. 076 Creating a list using the Table of Contents feature
      3m 25s
    77. 077 Quickly threading frames together and unthreading frames
      13m 22s
    78. 078 The secrets of formatting objects with Find/Change
      6m 34s
    79. 079 Using ruler guides: 10 great tricks
      5m 3s
    80. 080 Converting a clipping path to a frame
      4m 24s
    81. 081 Adding a drop shadow to a single word inside a frame
      3m 14s
    82. 082 Creating a custom cross-reference format
      13m 53s
    83. 083 Putting different-sized pages on a single spread
      3m 7s
    84. 084 Formatting prices with nested and grep styles
      6m 21s
    85. 085 Checking out the Gridify tricks
      5m 17s
    86. 086 Using Illustrator to create InDesign gradient swatches
      4m 49s
    87. 087 Building a simple grep style to change character size
      3m 45s
    88. 088 Exporting a grayscale PDF
      3m 16s
    89. 089 Three ways to cheat text outside of its frame
      6m 8s
    90. 090 Three great Object Styles for any designer
      8m 1s
    91. 091 Choosing alpha channel image transparency
      2m 25s
    92. 092 Adding and reading metadata for InDesign files
      3m 25s
    93. 093 Adding ALT tags to your images
      6m 59s
    94. 094 How to Place & Link a text frame's text but not its formatting
      7m 4s
    95. 095 Setting the baseline position of a caption
      2m 39s
    96. 096 Managing changing pages with primary text frames
      5m 23s
    97. 097 Secrets of the Info panel
      7m 31s
    98. 098 Surprising ways to do a word count
      5m 29s
    99. 099 Placing an object where you want it with an object style
      6m 18s
    100. 100 Aligning Objects tips and tricks
      5m 10s
    101. 101 Applying corner options to any shape
      2m 17s
    102. 102 Converting footnotes to endnotes with a free script
      4m 49s
    103. 103 Making tab leaders pretty
      4m 18s
    104. 104 Converting text to outlines the right way
      4m 30s
    105. 105 Turning InDesign into a speed demon
      8m 31s
    106. 106 Working with MiniBridge
      5m 45s
    107. 107 Customize your QR codes
      6m 17s
    108. 108 Using the same keyboard shortcut for two different commands with the Context feature
      5m 22s
    109. 109 Making a text highlighter
      3m 33s
    110. 110 Updating an interactive PDF without losing work done in Acrobat
      5m 31s
    111. 111 Adding custom text at the beginning of each line automatically
      4m 0s
    112. 112 Packaging images on the pasteboard
      3m 32s
    113. 113 Automatically updating figure references for books
      6m 9s
    114. 114 Adding Tool Tips to your form fields in InDesign
      3m 21s
    115. 115 Setting poetry, flush left, center on longest line
      3m 54s
    116. 116 Use bookmarks to navigate long documents in production
      4m 57s
    117. 117 Selecting text with the InDesign keyboard dance
      2m 0s
    118. 118 Including a total page count in your page numbers
      6m 19s
    119. 119 Making a custom arrowhead
      5m 37s
    120. 120 Making alternative body text styles for fast typesetting
      5m 4s
    121. 121 Making InDesign patterns with the free PatternMaker
      3m 45s
    122. 122 Creating pull quotes the easy way
      5m 1s
    123. 123 Allow text frame to resize with text
      2m 43s
    124. 124 Mapping Word styles to InDesign styles
      5m 48s
    125. 125 Make two automatically threaded text flows
      3m 37s
    126. 126 Saving for Web in InDesign
      6m 7s
    127. 127 Numbering rows in a table
      5m 10s
    128. 128 Making automatic jump lines
      6m 52s
    129. 129 Turning off allow pages to shuffle in order to separate facing pages
      3m 40s
    130. 130 Dealing with parentheses around text size
      4m 19s
    131. 131 Make a fill in the blank label for contracts and forms
      7m 53s
    132. 132 Changing the shape of polygons and starburst as you draw or afterward
      4m 17s
    133. 133 Contextual text and images that you only want sometimes visible
      4m 55s
    134. 134 Creating nav points in a movie
      4m 31s
    135. 135 Adding effects to your rule above and rule below
      3m 38s
    136. 136 Fitting text to a specific size
      4m 45s
    137. 137 Quick tips for making a small PDF file size
      6m 9s

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InDesign Secrets
12h 51m Intermediate Aug 25, 2011 Updated Apr 17, 2014

Viewers: in countries Watching now:

In this series, David Blatner and Anne-Marie Concepción, co-hosts of the web's top resource for InDesign tips and tricks, InDesignSecrets.com, share some hidden and sometimes surprising workflow tips that will make working in InDesign more efficient and more fun. The course covers built-in timesaving features such as Quick Apply and auto-expanding text, but also little-known tricks, such as using the eyedropper to copy and paste character and paragraph text attributes and making accurate selections by selecting through or even into objects.

New techniques will be added to the collection every other week, so check back early and often. Find more tips and tricks at indesignsecrets.com.

Subject:
Design
Software:
InDesign
Authors:
Anne-Marie Concepción David Blatner

057 Finding where that color is used

Do you know what the Find/Change dialog box is missing? It's missing search for a color. There is really no way to do a comprehensive search throughout an entire document to find where a particular color is used. And you could search for text that is colored a particular color, in Find/Change, go to Find/Change > Text. Find Format, go down to Character Color and then choose any character that's filled with this particular color.

I'll switch back to Any Swatch. You could search for an object that's filled or stroked with a color, but you can't run it the same time that you're searching for text that's filled with that color. You have to do it one at a time. In fact, it's just as bad as the text one actually, because you can search for an object that's filled with the color and stroked with that color, but you can't say and/or. They would have to be either both be filled with that color or then you do one search with a Fill and then the other search with the Stroke.

But if you fill them both in here, it would only find objects that are both filled and stroked with that color. So it's very obnoxious in other words, and I don't know why they don't include one more tab that lets you search for wherever colors used. Or maybe you would make more sense to have it right in the Swatches panel itself. A little Find/Search in this document please for anything that's colored with a particular swatch. That would make sense. What is a designer to do? Well, one thing you can do is to turn to our friend, the Separations panel. That comes the closest to what we want.

And that works with spot colors especially. So for example, in this document which is supposed to be CMYK, we apparently have a spot color someplace. Where is that spot color used? Is it in text? Is it a graphic? We can go to the Separations panel, under the Window menu, go down to Output > Separations Preview. You have to turn the View to Separations otherwise it won't work. Why it's not turned on by default? Who knows, and initially, it's all set with the eyeballs are turned on. I was playing around with this before.

To search for just the Pantone color, click on the eyeball next to CMYK to turn off all of the CMYK colors. So just the Pantone, and now when only one color is visible in the Separations panel then that would look filled with black in the document. So this word right here Roux is apparently filled with a illegal spot color. If I select it, you can see it's not even text. So let's turn on all the colors again or just turn off Separations Preview and you can see, aha! It's part of this graphic.

If we go to the Links panel, it's an Illustrator graphic and I could Option or Alt double-click it to open it up in Illustrator and select these letters here, and in the Swatches panel, I could convert that Pantone to a CMYK color or I could just leave it alone, and in InDesign when I print, I could go to the Swatches panel menu and in the Ink Manager of course, I could just say Convert All Spots to Process when you print.

But that is how you can search for wherever color is used in a document is that you look for it in the Separations Preview as long as we're talking about a spot color. Let's take another example. Here's a catalog. Here we have that same pesky spot color. Let's search for where it's used here, Separations, turn off CMYK, and what I usually do is I zoom way out and then just look for swatches of black.

And I might want to choose Hide Guides, here we go. Now it's very easy to see. There is something down here. Let's select it and zoom in, it says Roux again. Let's turn off Separations. Look at that, it is actually a spot color being used in a placed PDF. This has happened to me so many times. So it's wonderful being able to use Separations Preview to hunt down these pesky spot colors, and then you can decide what to do with them after.

But the question remains, what about if you're looking for where another color is used? And it might not be a spot color. What are you supposed to do? In this document, let's select all the unused colors to make sure that we are not hunting down colors that aren't even being used. Nothing gets selected, so apparently every one of these colors is being used. What if I wanted to search for say wherever this gold color is being used? The answer is to turn it into a spot color temporarily. Just right-click on the color, choose Swatch Options and change the Color Type to Spot.

There we go, and now it appears as it's called New Color Swatch in Separations Preview, and we'll turn that off and zoom out, and I see it's being used as rows at the top and then also this right here. Let's zoom in a bit, and then turn Separations Preview off. That's where it's being used. To go back to how it was before CMYK, right- click on the color, choose Swatch Options and I always right-click. I don't double-click on it because I don't want to accidentally apply it to something that I have selected in my document.

When you right-click and choose Swatch Options, then you edit the color without applying it to anything in your document. And change the Color Type back to Process. Turn on Name with Color Value, so it goes back to its old name and click OK. These percentages here do not change whatsoever. I might use that technique to hunt down this problem right here. You see that I have two CMYK colors that are very close, and I really don't want to have two different CMYK colors that are very close.

This is the color I want. What is this color? Where is this one being used? Instead of having to go to Find/Change and search for where it's being used in Text or an object, fill or stroke, I'm just going to turn it into a spot color temporarily and then go to my Separations Preview panel, deselect, zoom out, and see if I can see any telltale black splotch anywhere. And aha! What is this down here? I'll select it, zoom in, somebody's name.

Turn Separations off. Look at that! See, this would be really hard to spot in even a color proof, that these are two somewhat different colors. So this is the correct color. This is the incorrect color. What I could do is just delete this and replace it with this one or I would just select all of this, give it the correct color, and then choose Select All Unused and then delete that bad guy. There you go! The answer for now for how to find where color is being used, is to use a Separations Preview panel and if it's not a spot color, turn it into a spot color temporarily.

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