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054 Understanding component information

From: InDesign Secrets

Video: 054 Understanding component information

Isn't this a beautiful document? You know sometimes looks can be deceiving though. Have you ever had a problem child document that you didn't create, maybe you just got hired and they said here, here's your file of InDesign documents we need you to work with, or you are a freelancer and your client gave you an InDesign file and it just keeps crashing, or won't print right, or there is just something probably wrong with it. In addition to doing the usual troubleshooting steps like rebuilding preferences and so on, I find it helpful to learn a little bit about this document's history.

054 Understanding component information

Isn't this a beautiful document? You know sometimes looks can be deceiving though. Have you ever had a problem child document that you didn't create, maybe you just got hired and they said here, here's your file of InDesign documents we need you to work with, or you are a freelancer and your client gave you an InDesign file and it just keeps crashing, or won't print right, or there is just something probably wrong with it. In addition to doing the usual troubleshooting steps like rebuilding preferences and so on, I find it helpful to learn a little bit about this document's history.

There is a secret dialog box that has been around I think in every version of InDesign, right now I am using CS6, but no matter which version of InDesign you're using, you can find the secret Document History dialog box. All you need to do is hold down the Command key if you are on a Mac or the Ctrl key if you are on a PC, and choose About InDesign. Now on a PC that would be here under the Help menu, and you get a secret Adobe InDesign Component Information. And this stuff on the right-hand side is really not useful at all, especially this thing often gives people pause where it says Missing Plug-ins: 2, that just means whoever last used this document, had these plug-ins installed, but it doesn't mean that this document won't work, unless you have them installed. This is kind of interesting though anyway.

What is more interesting is this bit up here which tells you the exact Adobe InDesign Version that you're using. So I am using CS6 which is technically Version 8.0.0 because this is right when CS6 was released is when I am recording this, and then it has a build number of 370. And sometimes when you're posting tech support questions in a forum or you are on the phone with Adobe tech-support, telling them the build number helps them figure out, oh! You didn't get the latest patch or oh, you know that's why that was a known problem with that build number.

And also you know, it can help you show off a little bit. You know, let your geek flag fly and say, oh yes. I am using CS6, build 370. But the most interesting and useful part of this little dialog box is down here Document Info. So it tells you the name of the file which you probably already know and it tells you down here the Document History. So take a close look. If anybody who's using this document, ever had a crash in InDesign and then when they restarted InDesign, this document opened up, you would see Recovered File - yes, and oftentimes when you crash with an InDesign document and it opens up again, if you save it and you continue using the same document, there might be some corruption in there.

So that would give you a little clue that well, maybe this thing you know has some corruption from that time that it crashed, or a Recovered MiniSave is sort of the same thing. Was this ever converted from an older version to the newer version? Yes. Was it ever opened as a copy? Yes. Some things you know have no bearing at all if the document is giving you problems. But let's say that one of the issues is that the styles that are all kind of screwed up, maybe the paragraph styles just have so many attributes. In my experience, that usually happens because the document has been converted from QuarkXPress, and it's usually not a good idea to convert from Quark and then just continue on your merry way. It's usually a better idea to create a new document in InDesign that closely matches what your design looked like in Quark.

So converting the Quark document to InDesign is okay for non-important one-off projects, but not really like for your magazine or your book series. So if this said Converted from QuarkXPress then that would also give me a clue that maybe at time we should take the time to actually rebuild this correctly in InDesign, and I can see if it was converted from PageMaker as well, let's scroll down. Was this ever synced in a book? Was it ever repaginated in a book? Was it ever opened from InDesign Interchange, that means if you exported this document to INX or IDML to Interchange formats and then opened it again and saved it, this would say yes.

Then we have some interesting ones down here that are CS6 specific, which I thought was kind of interesting. Did they ever use the Content Dropper, Layout Adjustment? Has this ever been exported to EPUB or SWF? But I love this part at the very end which is, when was this document created and how many times has it been saved as since then? Not saved, but saved as. So this document was created using Macintosh system software 10.49 in version 4.0.5, build 688, and there is my geek flag, but version 4.0.5 is I believe CS2, and look, it was first created Wednesday, April 23, 2008, more than four years ago as I recorded this, then it was saved five minutes later, and so on. We don't have to go through everyone of these, but look at how many times this document was saved as.

Here is your Recovered MiniSave, let me go all the way down to the bottom, look at this, until finally, just now, I did a Save As in Version 8.0.0.370. Now if for some reason you really want to study this in detail, you know take it with you to a meeting or something, you could choose Write a Log File and it will go ahead and write this out and you can print it out if you wanted to. But here's the other side of the coin. Let's say that you are the owner of this document, and you need to hand it off, and you want to erase this history. You don't want people to know all this information. Why do they need to know your business, right? So how do you erase the Document History? You simply export it to one of those Interchange formats and then open it again.

So I am going to choose File > Export and choose IDML as the File Format. We'll save it right here on the Desktop and then open it again. That's a typical troubleshooting step, there is our IDML, it opens a copy of it as an untitled document and we'll save this on the Desktop. We'll call it news2 and now let's look at the Document History. I am holding the Command key and choosing About InDesign, on a PC that would be Ctrl, and let's look at the history.

Ah, nice and short! It was created today and it was saved as today, well, it was opened from InDesign Interchange today, okay, that's fine, but now nobody needs to know that I created this actually four years ago and I've been too lazy to actually create a new version. I've just been doing a Save As for four years. So that's just a little interesting hidden history of your InDesign document right there in the Component Information screen.

Show transcript

This video is part of

Image for InDesign Secrets
InDesign Secrets

160 video lessons · 74546 viewers

Anne-Marie Concepción and David Blatner
Author

 
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  1. 5m 14s
    1. 160 Convert local formatting to character styles
      5m 14s
  2. 14h 31m
    1. 001 Intro to InDesign Secrets
      51s
    2. 002 The hidden "auto-expand text" feature
      5m 51s
    3. 003 Letting InDesign do the math for you
      3m 15s
    4. 004 The indispensible Quick Apply feature
      5m 29s
    5. 005 Customizing the Links panel
      6m 53s
    6. 006 Magically building graphs with the Chartwell font
      7m 43s
    7. 007 Using the Eyedropper tool to pick up character or paragraph attributes
      3m 21s
    8. 008 Selecting through and into objects using cmd-click and Select Above/Below
      5m 46s
    9. 009 Some great tips and tricks for the Swatches panel
      9m 40s
    10. 010 Saving down for backward compatibility with INX and IDML
      5m 55s
    11. 011 Using the INX and IDML formats to fix problems
      4m 46s
    12. 012 InDesign's Easter eggs
      5m 0s
    13. 013 Three cool GREP styles everyone can use
      7m 35s
    14. 014 A field guide to special characters
      8m 2s
    15. 015 Trashing the application preferences to solve weird behaviors
      4m 42s
    16. 016 Aligning numbered lists by decimal points
      3m 10s
    17. 017 Running a script
      9m 33s
    18. 018 When text disappears from a text frame
      6m 18s
    19. 019 Preview and Presentation modes (changing color, etc.)
      4m 8s
    20. 020 Using multiple windows for comparisons
      3m 35s
    21. 021 Putting images on a stroke
      5m 23s
    22. 022 Making your own motion path
      5m 43s
    23. 023 Copying objects between Illustrator and InDesign
      6m 53s
    24. 024 Using layer comps in Photoshop files to show alternates in InDesign
      4m 19s
    25. 025 Adding custom HTML tags to EPUB/HTML exports
      5m 32s
    26. 026 Tracking down type issues with the composition highlighter
      8m 13s
    27. 027 Managing your InDesign panels
      5m 46s
    28. 028 Creating running heads using variables
      5m 1s
    29. 029 Live Caption tips and tricks
      8m 3s
    30. 030 Making professional drop caps
      10m 37s
    31. 031 Making two-state buttons in interactive documents
      5m 5s
    32. 032 Moving pages from one document to another
      3m 15s
    33. 033 Wrapping bulleted text around a curve
      5m 58s
    34. 034 Importing a custom dictionary
      7m 8s
    35. 035 Changing document orientation and page size
      6m 45s
    36. 036 Numbering instead of using auto page numbers
      6m 23s
    37. 037 Setting story order with the Articles panel
      8m 3s
    38. 038 Updating a linked table without losing formatting
      5m 38s
    39. 039 Creating electronic sticky notes
      4m 49s
    40. 040 Moving master page items to the top layer for visibility
      2m 48s
    41. 041 Five guide tricks that will impress your coworkers
      6m 18s
    42. 042 Letting InDesign add the diacritics
      4m 21s
    43. 043 Using single-cell table cells for custom paragraph formatting
      6m 2s
    44. 044 Formatting fractions correctly
      8m 11s
    45. 045 Fixing unwanted hyperlinks in an imported Word file
      5m 57s
    46. 046 Inline graphic tricks with invisible paragraphs
      4m 21s
    47. 047 Ensuring the first line of every chapter starts in the same spot
      3m 1s
    48. 048 Specifying an exact amount of space between objects
      5m 17s
    49. 049 Fixing last lines that are too short
      8m 16s
    50. 050 Creating web graphics from your InDesign artwork
      7m 20s
    51. 051 Using “No Language” to suppress unwanted hyphenation, spell-checking, and smart quotes
      2m 48s
    52. 052 Five things that should be in every new file
      5m 19s
    53. 053 Forcing EPUB page breaks with invisible objects
      6m 21s
    54. 054 Understanding component information
      6m 39s
    55. 055 Creating running heads using section markers
      4m 16s
    56. 056 Making a font with InDesign using the IndyFont script
      5m 20s
    57. 057 Finding where that color is used
      7m 17s
    58. 058 Text wrapping
      6m 54s
    59. 059 Inserting pages: Understanding the Pages panel
      4m 20s
    60. 060 Copying paths between Illustrator and InDesign
      5m 14s
    61. 061 Automating Find/Change with the Find/ChangeByList script
      12m 48s
    62. 062 Embedding images
      7m 43s
    63. 063 Adjusting leading inside a paragraph
      4m 31s
    64. 064 Placing one InDesign file inside another
      3m 58s
    65. 065 Creating bookmarks for PDFs
      7m 25s
    66. 066 Customizing the story editor preferences
      6m 4s
    67. 067 Setting the size of text exactly with this free script
      3m 28s
    68. 068 Using Gravity to simulate perspective
      3m 15s
    69. 069 Fixing the overflowing text frame problem in EPUBs
      5m 0s
    70. 070 Ten uses of the Story Editor
      11m 39s
    71. 071 Moving an object: Ten ways!
      7m 18s
    72. 072 Understanding optical margin alignment (and the quote trick)
      4m 23s
    73. 073 Changing the shape of any frame with the pen tool
      6m 12s
    74. 074 Working with sets in the content conveyor tool
      10m 40s
    75. 075 Running text along the top and the bottom of a circle
      3m 51s
    76. 076 Creating a list using the Table of Contents feature
      3m 25s
    77. 077 Quickly threading frames together and unthreading frames
      13m 22s
    78. 078 The secrets of formatting objects with Find/Change
      6m 34s
    79. 079 Using ruler guides: 10 great tricks
      5m 3s
    80. 080 Converting a clipping path to a frame
      4m 24s
    81. 081 Adding a drop shadow to a single word inside a frame
      3m 14s
    82. 082 Creating a custom cross-reference format
      13m 53s
    83. 083 Putting different-sized pages on a single spread
      3m 7s
    84. 084 Formatting prices with nested and grep styles
      6m 21s
    85. 085 Checking out the Gridify tricks
      5m 17s
    86. 086 Using Illustrator to create InDesign gradient swatches
      4m 49s
    87. 087 Building a simple grep style to change character size
      3m 45s
    88. 088 Exporting a grayscale PDF
      3m 16s
    89. 089 Three ways to cheat text outside of its frame
      6m 8s
    90. 090 Three great Object Styles for any designer
      8m 1s
    91. 091 Choosing alpha channel image transparency
      2m 25s
    92. 092 Adding and reading metadata for InDesign files
      3m 25s
    93. 093 Adding ALT tags to your images
      6m 59s
    94. 094 How to Place & Link a text frame's text but not its formatting
      7m 4s
    95. 095 Setting the baseline position of a caption
      2m 39s
    96. 096 Managing changing pages with primary text frames
      5m 23s
    97. 097 Secrets of the Info panel
      7m 31s
    98. 098 Surprising ways to do a word count
      5m 29s
    99. 099 Placing an object where you want it with an object style
      6m 18s
    100. 100 Aligning Objects tips and tricks
      5m 10s
    101. 101 Applying corner options to any shape
      2m 17s
    102. 102 Converting footnotes to endnotes with a free script
      4m 49s
    103. 103 Making tab leaders pretty
      4m 18s
    104. 104 Converting text to outlines the right way
      4m 30s
    105. 105 Turning InDesign into a speed demon
      8m 31s
    106. 106 Working with MiniBridge
      5m 45s
    107. 107 Customize your QR codes
      6m 17s
    108. 108 Using the same keyboard shortcut for two different commands with the Context feature
      5m 22s
    109. 109 Making a text highlighter
      3m 33s
    110. 110 Updating an interactive PDF without losing work done in Acrobat
      5m 31s
    111. 111 Adding custom text at the beginning of each line automatically
      4m 0s
    112. 112 Packaging images on the pasteboard
      3m 32s
    113. 113 Automatically updating figure references for books
      6m 9s
    114. 114 Adding Tool Tips to your form fields in InDesign
      3m 21s
    115. 115 Setting poetry, flush left, center on longest line
      3m 54s
    116. 116 Use bookmarks to navigate long documents in production
      4m 57s
    117. 117 Selecting text with the InDesign keyboard dance
      2m 0s
    118. 118 Including a total page count in your page numbers
      6m 19s
    119. 119 Making a custom arrowhead
      5m 37s
    120. 120 Making alternative body text styles for fast typesetting
      5m 4s
    121. 121 Making InDesign patterns with the free PatternMaker
      3m 45s
    122. 122 Creating pull quotes the easy way
      5m 1s
    123. 123 Allow text frame to resize with text
      2m 43s
    124. 124 Mapping Word styles to InDesign styles
      5m 48s
    125. 125 Make two automatically threaded text flows
      3m 37s
    126. 126 Saving for Web in InDesign
      6m 7s
    127. 127 Numbering rows in a table
      5m 10s
    128. 128 Making automatic jump lines
      6m 52s
    129. 129 Turning off allow pages to shuffle in order to separate facing pages
      3m 40s
    130. 130 Dealing with parentheses around text size
      4m 19s
    131. 131 Make a fill in the blank label for contracts and forms
      7m 53s
    132. 132 Changing the shape of polygons and starburst as you draw or afterward
      4m 17s
    133. 133 Contextual text and images that you only want sometimes visible
      4m 55s
    134. 134 Creating nav points in a movie
      4m 31s
    135. 135 Adding effects to your rule above and rule below
      3m 38s
    136. 136 Fitting text to a specific size
      4m 45s
    137. 137 Quick tips for making a small PDF file size
      6m 9s
    138. 138 Sharing presets, workspaces, and custom shortcuts sets
      5m 17s
    139. 139 Making a multi-level numbered list
      5m 17s
    140. 140 Faking bold and italic when the font family doesn’t have one
      5m 2s
    141. 141 Keeping the same scale size when updating or relinking to images
      3m 9s
    142. 142 Inserting glyphs
      6m 42s
    143. 143 Building richer, bolder color gradients
      3m 7s
    144. 144 Finding the right font with InDesign’s font menus
      4m 35s
    145. 145 Lay out a front, back and spine for a book jacket
      6m 12s
    146. 146 Ghosting area of image behind text
      2m 53s
    147. 147 Make a transparency mask in InDesign
      3m 45s
    148. 148 Using preflight to find common document errors
      6m 11s
    149. 149 Cropping with paste into
      5m 18s
    150. 150 Using vertical justification to spread out text in a frame automatically
      5m 16s
    151. 151 Rotate text inside a frame, or the frame around the text
      2m 30s
    152. 152 Looking at snippets vs. libraries
      6m 49s
    153. 153 Import a folder full of pictures, one per page
      8m 54s
    154. 154 When InDesign ignores your leading values
      4m 5s
    155. 155 Extracting images from a Word document
      3m 42s
    156. 156 Uncommon uses for Quick Apply
      6m 2s
    157. 157 Uncovering InDesign's magic font folders
      3m 9s
    158. 158 Sharing swatches (PS/IL/ID and ID to ID)
      3m 36s
    159. 159 Convert rounded corners to editable paths
      3m 15s

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