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In this series, David Blatner and Anne-Marie Concepción, co-hosts of the web's top resource for InDesign tips and tricks, InDesignSecrets.com, share some hidden and sometimes surprising workflow tips that will make working in InDesign more efficient and more fun. The course covers built-in timesaving features such as Quick Apply and auto-expanding text, but also little-known tricks, such as using the eyedropper to copy and paste character and paragraph text attributes and making accurate selections by selecting through or even into objects.
New techniques will be added to the collection every other week, so check back early and often. Find more tips and tricks at indesignsecrets.com.
Okay in this movie, I'm going to show you --oh, actually hold on just one second, I have to write a note to Anne-Marie here in this file that we're working on, before I go on here. I could use the Notes panel, of course, to write a little note to her, but that only adds notes inside of a text story and it's really subtle. She might not see the note when she opens the file. Let me show you a couple of other ways that I could add notes. I could go to the File menu and go down to a Document Setup, and I want to change the slug amount. Now the Slug doesn't show up here, because to get that I need to turn on More Options.
So I'll turn More Options on. There's my Slug amount and I'm going to say I want a slug at the top for maybe just 1 inch. Click OK, and you can see that it adds this blue line up here. Now this is a good area to add notes to people, especially if you want those notes to print out. It's also a great way to add things like the name of the file, or other stuff, for example, I might come over here and just make a text frame that says, This file was last saved. When was it saved? I'll go to Type > Text Variables > Insert a Variable, and in this case, I'm going to be doing this as the Modification Date, when it was last saved.
So you can see that this was last saved back in July. So that's one way to add a note. And like I said, this will actually print out as long as the Print dialog box is set up to print to your bleeds and slugs. But in this case, I really want to add a note to Anne-Marie that's really just right in your face, that you can't miss, right here on the page. I'm going to make another text frame here. I'm just going to drag it out and I'm going to fill this with some color. I'll hit the Escape key to jump back to the Selection tool, and it changes the Control Panel, so that I can fill this with some color.
I'm going to fill this with yellow, say 20% yellow. That looks kind of like a Post-it note, which is kind of what I'm trying to get, and we better move this onto a different layer. Right now it's down at the wrong layer. I'm going to create a new layer and I'm going to double-click on it and call it, my notes layer, and I'm going to move that up to the top. That has to be the top or else my note might get lost. So I'll drag this little proxy icon up to the Notes layer. There we go. It's always going to be on top now. I want these notes to be visible on screen but I don't necessarily want them to print out.
So I can do a couple of things to make them nonprinting. One is, to go to the Window menu and I'll go down here to the Output submenu and choose Attributes. It's the Attributes panel that gives me the Nonprinting check box. So when I turn that check box on for this object, it will not print out. It'll be visible on screen but it won't print. Also I'll go to the Window menu, choose Text Wrap, and I'm going to make sure the Text Wrap is turned off here. It is turned off, and that way this object will not print and it will not force any changes on my page.
It won't cause any text to wrap and cause problems that way. So this is kind of like a non-object. Not printing, not affecting text, just on screen, and I like that because it's a great way to add a note. So now I'll go back to my Type tool and I'll add my note in here. I'm going to say Anne- Marie, isn't this page cool! I can make this bigger if I want. Use some keyboard shortcuts to make that larger. I can center it in here. I'm going to center this vertically as well, by pressing Command+B or Ctrl+B on Windows, open Text Frame Options, and set this to vertically center in the text frame.
That looks like a little Post-it note that I added to my page. I could even give it a drop shadow. Now we really have a note that could put anywhere on my page. It will not print out, it will not affect the text, but it's a note that Anne-Marie absolutely cannot miss. Now if I were making a lot of notes like this in my document, I might not want to turn on nonprinting for each and every one of them. So instead I would go to my Notes layer, double-click on it, so it opens a Layer Options dialog box, and I would turn off the Print Layer check box.
When this is turned off anything on that layer will not print. It's as though that nonprinting check box is turned on by default, and you'll see that the layer shows up in italics here in the Layers panel. That's another indication that that's a nonprinting layer. I'll go ahead and close these panels and I want to look at my page one more time. Looks pretty good, but what if I want to see what my page looks like without those notes? Can I hide that note? Well, it's on the layers. So I could hide the layer if I want. But even better, if I'm simply go into Preview mode, press the W key, the notes disappear.
Press W again and all that stuff comes back.
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