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035 Changing document orientation and page size

From: InDesign Secrets

Video: 035 Changing document orientation and page size

We have a file here that looks pretty good except for one thing. It's Portrait; taller than it is wide, and we need a version which is Landscape; wider than it is tall. Fortunately, InDesign gives us a few tools that let us convert a file. The main way to convert from Landscape to Portrait, or vice versa, is to go to the File menu, choose Document Setup and then choose a different Orientation. I will set this to Landscape and click OK. As you can see, almost nothing changed except that the page behind the scenes rotated. I will zoom back here so that you can see that page rotated and everything else stayed the same.

035 Changing document orientation and page size

We have a file here that looks pretty good except for one thing. It's Portrait; taller than it is wide, and we need a version which is Landscape; wider than it is tall. Fortunately, InDesign gives us a few tools that let us convert a file. The main way to convert from Landscape to Portrait, or vice versa, is to go to the File menu, choose Document Setup and then choose a different Orientation. I will set this to Landscape and click OK. As you can see, almost nothing changed except that the page behind the scenes rotated. I will zoom back here so that you can see that page rotated and everything else stayed the same.

So that technique doesn't really give us any benefit at all. It just rotates the page, everything else we would have to do manually. So I am going to Undo that with the Command+Z or Ctrl+Z on Windows and I'm going to use a slightly different technique. I am going to use the Page tool. The Page tool here in the Tool panel was a new InDesign CS5, and it's a great tool for adjusting your page itself. One of the best part about this, is we can change things one page at a time. You simply select the Page tool, click on the page you want to edit, and then you have the Orientation feature up here.

Before I click on Landscape however, I'm going to change the reference point on the left side of the Control Panel. This lets you control where the page objects will end up on the final page. Right now it's set to Center, so the page objects will be centered in the page. If I set it to the upper-left corner, that means set the upper-left corner of the page objects to the new upper-left corner of the page. In this case, I am going to leave it set to Center and rotate the page. You can see that everything is centered on the page and well that's one step better than using the Document Setup dialog box I guess.

But I want to go even further, I want InDesign to start moving the objects on my page for me. To do that I'll Undo, Command+Z or Ctrl+Z on Windows, and turn on the Layout Adjustment feature. When you have the Page tool selected, you can do that right from the Control Panel. If you're using an earlier version of InDesign or you don't have the Page tool selected, you can also do that by going to the Layout menu, choosing Layout Adjustment, and turning on the Enable Layout Adjustment check box. Either way, you're telling InDesign to not just change the page but change the page and the objects on the page. Let's try it out.

Set this to Landscape and you can see that things got moved all over. InDesign is trying to be helpful by moving objects as the guides move. The Layout Adjustment feature is all about guides, it's watching the guides, so any object that is connected to a guide, that is literally touching the guide; will move when that guide moves. Here the large image at the background was changed to the new size of the bleed guides. Any other object that's floating, that is, not touching the side of a page or page guide or ruler guide, is simply moved proportionally along with the rest of the page.

So we can see that the logo up here was sort of centered and this was moved up a little bit, and so on. I want to control where those objects are going to go a little bit more precisely. So I am going to go ahead and Undo that, choose my Selection tool, and select a few of these objects. For example, I want all of these objects to move as a single logo. So I am going to select them by Shift+Clicking with the Selection tool, grab that one as well, and pressing Command+G or Ctrl+G on Windows to group them as a single object.

Anything that's grouped will always move as a single group. I also want with this circular frame to always be up near that upper-left corner of the page. So I want to use what web designers like calling Liquid Layout. I want to snap this to one of the edges. To do that, I am going to create a new frame with the Frame tool, and I am going to zoom in to 400% here, so I can see what I am doing a little bit better by pressing Command+4 or Ctrl+4 on Windows, and I'm going to add my dummy frame right next to this margin guide.

As long as it's touching the guide it will move with that guide, remember. Now I'll choose that Selection tool again and select both that frame and this circular frame and group them, Command+G or Ctrl+G on Windows. Because they are grouped, they will all move together. So when the guide moves, this little dummy frame will move, and when that moves, the circle will move. They will all stay on the left edge up near the top. Let's try it out, switch to my Page tool, select the page, make sure our Layout Adjustment is turned on, and then go ahead and click on the Landscape orientation, and you can see that now this stayed in the upper-left corner and the logo all stayed together, it didn't spread out at all.

Now some things we're simply going to have to change by hand. There is no way to tell this graphic to get bigger than it currently is. So I'll go ahead and select this graphic frame. I'm going to stretch this out a little bit, all the way out to our guide here, and then I'm going to make this larger by clicking on the Fill Frame Proportionally feature. That fills the whole frame with that image. I will move this over a little bit so we can see the flowers a little bit more, and that's looking pretty good. Now lets look at page 2. I will double-click on page 2 to jump to it and now I want to make this one Landscape as well.

Once again, I will use my Page tool, click on the page, and then set it to Landscape, and we will see that it just does not look good at all. This is not going to be at an optimal situation. So let's undo that and try out another trick having to do with Layout Adjustment, and that is using guides on the page. If I drag out a guide and snap it to the top of this text frame, and drag out another guide and snap it to the bottom of the image, then InDesign will try and keep those guides proportional on the page. And because the frames are touching the guides, it will try to keep those proportionally apart as well, because I don't want that text story to overlap that image like it was.

I am also going to use that Liquid Layout trick again here by making a little dummy frame and grouping that to this image, so that as that dummy frame moves, the image will move as well. That way, it will move a little bit further over to this side. Okay let's try it out, Page tool, page, click, and that's looking much better. There we go. Let me click off that with the Selection tool so we can see there is now space between the text frame and the graphic. Also, this image moved along with that dummy frame, I just think it's a little bit more proportional on the page, I like that.

Ultimately, Layout Adjustment is rarely perfect. You almost always have to go in and make tweaks to get the final result you want. However, it saves so much time that you'd be crazy not to give Layout Adjustment a try when resizing and reconfiguring your documents.

Show transcript

This video is part of

Image for InDesign Secrets
InDesign Secrets

157 video lessons · 73477 viewers

Anne-Marie Concepción and David Blatner
Author

 
Expand all | Collapse all
  1. 3m 9s
    1. 157 Uncovering InDesign's magic font folders
      3m 9s
  2. 14h 21m
    1. 001 Intro to InDesign Secrets
      51s
    2. 002 The hidden "auto-expand text" feature
      5m 51s
    3. 003 Letting InDesign do the math for you
      3m 15s
    4. 004 The indispensible Quick Apply feature
      5m 29s
    5. 005 Customizing the Links panel
      6m 53s
    6. 006 Magically building graphs with the Chartwell font
      7m 43s
    7. 007 Using the Eyedropper tool to pick up character or paragraph attributes
      3m 21s
    8. 008 Selecting through and into objects using cmd-click and Select Above/Below
      5m 46s
    9. 009 Some great tips and tricks for the Swatches panel
      9m 40s
    10. 010 Saving down for backward compatibility with INX and IDML
      5m 55s
    11. 011 Using the INX and IDML formats to fix problems
      4m 46s
    12. 012 InDesign's Easter eggs
      5m 0s
    13. 013 Three cool GREP styles everyone can use
      7m 35s
    14. 014 A field guide to special characters
      8m 2s
    15. 015 Trashing the application preferences to solve weird behaviors
      4m 42s
    16. 016 Aligning numbered lists by decimal points
      3m 10s
    17. 017 Running a script
      9m 33s
    18. 018 When text disappears from a text frame
      6m 18s
    19. 019 Preview and Presentation modes (changing color, etc.)
      4m 8s
    20. 020 Using multiple windows for comparisons
      3m 35s
    21. 021 Putting images on a stroke
      5m 23s
    22. 022 Making your own motion path
      5m 43s
    23. 023 Copying objects between Illustrator and InDesign
      6m 53s
    24. 024 Using layer comps in Photoshop files to show alternates in InDesign
      4m 19s
    25. 025 Adding custom HTML tags to EPUB/HTML exports
      5m 32s
    26. 026 Tracking down type issues with the composition highlighter
      8m 13s
    27. 027 Managing your InDesign panels
      5m 46s
    28. 028 Creating running heads using variables
      5m 1s
    29. 029 Live Caption tips and tricks
      8m 3s
    30. 030 Making professional drop caps
      10m 37s
    31. 031 Making two-state buttons in interactive documents
      5m 5s
    32. 032 Moving pages from one document to another
      3m 15s
    33. 033 Wrapping bulleted text around a curve
      5m 58s
    34. 034 Importing a custom dictionary
      7m 8s
    35. 035 Changing document orientation and page size
      6m 45s
    36. 036 Numbering instead of using auto page numbers
      6m 23s
    37. 037 Setting story order with the Articles panel
      8m 3s
    38. 038 Updating a linked table without losing formatting
      5m 38s
    39. 039 Creating electronic sticky notes
      4m 49s
    40. 040 Moving master page items to the top layer for visibility
      2m 48s
    41. 041 Five guide tricks that will impress your coworkers
      6m 18s
    42. 042 Letting InDesign add the diacritics
      4m 21s
    43. 043 Using single-cell table cells for custom paragraph formatting
      6m 2s
    44. 044 Formatting fractions correctly
      8m 11s
    45. 045 Fixing unwanted hyperlinks in an imported Word file
      5m 57s
    46. 046 Inline graphic tricks with invisible paragraphs
      4m 21s
    47. 047 Ensuring the first line of every chapter starts in the same spot
      3m 1s
    48. 048 Specifying an exact amount of space between objects
      5m 17s
    49. 049 Fixing last lines that are too short
      8m 16s
    50. 050 Creating web graphics from your InDesign artwork
      7m 20s
    51. 051 Using “No Language” to suppress unwanted hyphenation, spell-checking, and smart quotes
      2m 48s
    52. 052 Five things that should be in every new file
      5m 19s
    53. 053 Forcing EPUB page breaks with invisible objects
      6m 21s
    54. 054 Understanding component information
      6m 39s
    55. 055 Creating running heads using section markers
      4m 16s
    56. 056 Making a font with InDesign using the IndyFont script
      5m 20s
    57. 057 Finding where that color is used
      7m 17s
    58. 058 Text wrapping
      6m 54s
    59. 059 Inserting pages: Understanding the Pages panel
      4m 20s
    60. 060 Copying paths between Illustrator and InDesign
      5m 14s
    61. 061 Automating Find/Change with the Find/ChangeByList script
      12m 48s
    62. 062 Embedding images
      7m 43s
    63. 063 Adjusting leading inside a paragraph
      4m 31s
    64. 064 Placing one InDesign file inside another
      3m 58s
    65. 065 Creating bookmarks for PDFs
      7m 25s
    66. 066 Customizing the story editor preferences
      6m 4s
    67. 067 Setting the size of text exactly with this free script
      3m 28s
    68. 068 Using Gravity to simulate perspective
      3m 15s
    69. 069 Fixing the overflowing text frame problem in EPUBs
      5m 0s
    70. 070 Ten uses of the Story Editor
      11m 39s
    71. 071 Moving an object: Ten ways!
      7m 18s
    72. 072 Understanding optical margin alignment (and the quote trick)
      4m 23s
    73. 073 Changing the shape of any frame with the pen tool
      6m 12s
    74. 074 Working with sets in the content conveyor tool
      10m 40s
    75. 075 Running text along the top and the bottom of a circle
      3m 51s
    76. 076 Creating a list using the Table of Contents feature
      3m 25s
    77. 077 Quickly threading frames together and unthreading frames
      13m 22s
    78. 078 The secrets of formatting objects with Find/Change
      6m 34s
    79. 079 Using ruler guides: 10 great tricks
      5m 3s
    80. 080 Converting a clipping path to a frame
      4m 24s
    81. 081 Adding a drop shadow to a single word inside a frame
      3m 14s
    82. 082 Creating a custom cross-reference format
      13m 53s
    83. 083 Putting different-sized pages on a single spread
      3m 7s
    84. 084 Formatting prices with nested and grep styles
      6m 21s
    85. 085 Checking out the Gridify tricks
      5m 17s
    86. 086 Using Illustrator to create InDesign gradient swatches
      4m 49s
    87. 087 Building a simple grep style to change character size
      3m 45s
    88. 088 Exporting a grayscale PDF
      3m 16s
    89. 089 Three ways to cheat text outside of its frame
      6m 8s
    90. 090 Three great Object Styles for any designer
      8m 1s
    91. 091 Choosing alpha channel image transparency
      2m 25s
    92. 092 Adding and reading metadata for InDesign files
      3m 25s
    93. 093 Adding ALT tags to your images
      6m 59s
    94. 094 How to Place & Link a text frame's text but not its formatting
      7m 4s
    95. 095 Setting the baseline position of a caption
      2m 39s
    96. 096 Managing changing pages with primary text frames
      5m 23s
    97. 097 Secrets of the Info panel
      7m 31s
    98. 098 Surprising ways to do a word count
      5m 29s
    99. 099 Placing an object where you want it with an object style
      6m 18s
    100. 100 Aligning Objects tips and tricks
      5m 10s
    101. 101 Applying corner options to any shape
      2m 17s
    102. 102 Converting footnotes to endnotes with a free script
      4m 49s
    103. 103 Making tab leaders pretty
      4m 18s
    104. 104 Converting text to outlines the right way
      4m 30s
    105. 105 Turning InDesign into a speed demon
      8m 31s
    106. 106 Working with MiniBridge
      5m 45s
    107. 107 Customize your QR codes
      6m 17s
    108. 108 Using the same keyboard shortcut for two different commands with the Context feature
      5m 22s
    109. 109 Making a text highlighter
      3m 33s
    110. 110 Updating an interactive PDF without losing work done in Acrobat
      5m 31s
    111. 111 Adding custom text at the beginning of each line automatically
      4m 0s
    112. 112 Packaging images on the pasteboard
      3m 32s
    113. 113 Automatically updating figure references for books
      6m 9s
    114. 114 Adding Tool Tips to your form fields in InDesign
      3m 21s
    115. 115 Setting poetry, flush left, center on longest line
      3m 54s
    116. 116 Use bookmarks to navigate long documents in production
      4m 57s
    117. 117 Selecting text with the InDesign keyboard dance
      2m 0s
    118. 118 Including a total page count in your page numbers
      6m 19s
    119. 119 Making a custom arrowhead
      5m 37s
    120. 120 Making alternative body text styles for fast typesetting
      5m 4s
    121. 121 Making InDesign patterns with the free PatternMaker
      3m 45s
    122. 122 Creating pull quotes the easy way
      5m 1s
    123. 123 Allow text frame to resize with text
      2m 43s
    124. 124 Mapping Word styles to InDesign styles
      5m 48s
    125. 125 Make two automatically threaded text flows
      3m 37s
    126. 126 Saving for Web in InDesign
      6m 7s
    127. 127 Numbering rows in a table
      5m 10s
    128. 128 Making automatic jump lines
      6m 52s
    129. 129 Turning off allow pages to shuffle in order to separate facing pages
      3m 40s
    130. 130 Dealing with parentheses around text size
      4m 19s
    131. 131 Make a fill in the blank label for contracts and forms
      7m 53s
    132. 132 Changing the shape of polygons and starburst as you draw or afterward
      4m 17s
    133. 133 Contextual text and images that you only want sometimes visible
      4m 55s
    134. 134 Creating nav points in a movie
      4m 31s
    135. 135 Adding effects to your rule above and rule below
      3m 38s
    136. 136 Fitting text to a specific size
      4m 45s
    137. 137 Quick tips for making a small PDF file size
      6m 9s
    138. 138 Sharing presets, workspaces, and custom shortcuts sets
      5m 17s
    139. 139 Making a multi-level numbered list
      5m 17s
    140. 140 Faking bold and italic when the font family doesn’t have one
      5m 2s
    141. 141 Keeping the same scale size when updating or relinking to images
      3m 9s
    142. 142 Inserting glyphs
      6m 42s
    143. 143 Building richer, bolder color gradients
      3m 7s
    144. 144 Finding the right font with InDesign’s font menus
      4m 35s
    145. 145 Lay out a front, back and spine for a book jacket
      6m 12s
    146. 146 Ghosting area of image behind text
      2m 53s
    147. 147 Make a transparency mask in InDesign
      3m 45s
    148. 148 Using preflight to find common document errors
      6m 11s
    149. 149 Cropping with paste into
      5m 18s
    150. 150 Using vertical justification to spread out text in a frame automatically
      5m 16s
    151. 151 Rotate text inside a frame, or the frame around the text
      2m 30s
    152. 152 Looking at snippets vs. libraries
      6m 49s
    153. 153 Import a folder full of pictures, one per page
      8m 54s
    154. 154 When InDesign ignores your leading values
      4m 5s
    155. 155 Extracting images from a Word document
      3m 42s
    156. 156 Uncommon uses for Quick Apply
      6m 2s

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