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033 Importing a custom dictionary


From:

InDesign Secrets

with David Blatner and Anne-Marie Concepción

Video: 033 Importing a custom dictionary

So you may not know that lynda.com recording studios are actually in California, and I live in Chicago. It's always so cool to come to California and I have come so often to record videos at lynda.com, or to do seminars, or visit friends in San Francisco and Napa Valley, that I've become quite interested in the history of California. So I came across this document that I was reading in InDesign, that had the early history of San Francisco and a couple of things caught my eye. For example, The first Europeans, including the David Blatner clan; obviously this is not completely 100% historically accurate portrayal of this.
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  1. 21m 20s
    1. 205 Managing scripts NEW
      5m 38s
  2. 51s
    1. Welcome to InDesign Secrets
      51s
  3. 23m 15s
    1. 202 Formatting drop words in a text document
      10m 39s
    2. 203 Sharing custom workspaces
      4m 22s
    3. 204 Creating a "fold back" effect
      8m 14s
  4. 21m 20s
    1. 197 Permanently disabling hyphenation
      4m 25s
    2. 198 Adding prefixes to page numbers
      4m 19s
    3. 199 Taming baseline grid previews
      3m 53s
    4. 200 Using Work and Turn to create two-sided documents
      3m 6s
    5. 201 Making better Bridge previews
      5m 37s
  5. 18m 10s
    1. 193 Printing tracked changes
      5m 41s
    2. 194 Using Ink Manager before sending your project to the printer
      3m 2s
    3. 195 Fast layout with column spans in styles
      3m 34s
    4. 196 Working with dynamic layouts
      5m 53s
  6. 19m 0s
    1. 189 Placing InDesign files
      5m 14s
    2. 190 Make an image sandwich: Putting an image in front and in back of text for a magazine cover
      2m 36s
    3. 191 Deciding between reflowable and fixed-layout EPUB
      7m 14s
    4. 192 Test font choices quickly in CC
      3m 56s
  7. 26m 39s
    1. 184 Put a box around or behind a paragraph
      3m 53s
    2. 185 Fixing three common Word formatting glitches
      5m 27s
    3. 186 Making long shadows
      5m 41s
    4. 187 Three ways to prevent a word from hyphenating
      4m 28s
    5. 188 How to type the last page number in a book
      7m 10s
  8. 12m 17s
    1. 180 One-sided custom strokes for image borders
      2m 45s
    2. 181 The fastest way to find missing links
      2m 53s
    3. 182 Start a document on a left-hand page
      2m 41s
    4. 183 Borrowing preset art paths from Illustrator and Photoshop for fresh frame looks in InDesign
      3m 58s
  9. 15m 21s
    1. 176 Quickly empty out an InDesign document of text and images
      3m 41s
    2. 177 Add a font from Typekit in CC
      4m 35s
    3. 178 How to hide the content grabber donut
      1m 51s
    4. 179 File naming for healthy EPUBs
      5m 14s
  10. 15m 35s
    1. 172 Making a character style change only the tint of your text
      2m 27s
    2. 173 Editing table set up from the keyboard
      4m 40s
    3. 174 How to sort text in InDesign
      2m 34s
    4. 175 Making captions easy (ignore text wrap object style library item live caption)
      5m 54s
  11. 12m 59s
    1. 169 All about All Caps (change case open type option)
      4m 36s
    2. 170 Batch convert InDesign files to IDML and other formats
      2m 35s
    3. 171 Fun with placeholder text
      5m 48s
  12. 11m 52s
    1. 166 Creating blank entry spaces on forms
      3m 53s
    2. 167 Creative uses of the Slug area
      4m 45s
    3. 168 Change the UI languaging in InDesign CS6 and CC
      3m 14s
  13. 21m 11s
    1. 161 Keeping page numbers on top of master items
      3m 55s
    2. 162 Adding automatic currency symbols in a table cell or before text
      3m 50s
    3. 163 Make a pop-up footnote for your ebook
      3m 48s
    4. 164 Deleting tabs at the beginning of paragraphs and applying a paragraph style
      3m 10s
    5. 165 Five InDesign Presentation tips
      6m 28s
  14. 19m 54s
    1. 157 Sharing swatches (PS/IL/ID and ID to ID)
      3m 36s
    2. 158 Convert rounded corners to editable paths
      3m 15s
    3. 159 Convert local formatting to character styles
      5m 14s
    4. 160 Sort an index by page number
      7m 49s
  15. 16m 58s
    1. 153 When InDesign ignores your leading values
      4m 5s
    2. 154 Extracting images from a Word document
      3m 42s
    3. 155 Uncommon uses for Quick Apply
      6m 2s
    4. 156 Uncovering InDesign's magic font folders
      3m 9s
  16. 28m 47s
    1. 148 Cropping with paste into
      5m 18s
    2. 149 Using vertical justification to spread out text in a frame automatically
      5m 16s
    3. 150 Rotate text inside a frame, or the frame around the text
      2m 30s
    4. 151 Looking at snippets vs. libraries
      6m 49s
    5. 152 Import a folder full of pictures, one per page
      8m 54s
  17. 19m 0s
    1. 144 Lay out a front back and spine for a book jacket
      6m 12s
    2. 145 Ghosting area of image behind text
      2m 53s
    3. 146 Make a transparency mask in InDesign
      3m 45s
    4. 147 Using preflight to find common document errors
      6m 10s
  18. 22m 35s
    1. 139 Faking bold and italic when the font family doesn’t have one
      5m 2s
    2. 140 Keeping the same scale size when updating or relinking to images
      3m 9s
    3. 141 Inserting glyphs
      6m 42s
    4. 142 Building richer, bolder color gradients
      3m 7s
    5. 143 Finding the right font with InDesign’s font menus
      4m 35s
  19. 21m 28s
    1. 135 Fitting text to a specific size
      4m 45s
    2. 136 Quick tips for making a small PDF file size
      6m 9s
    3. 137 Sharing presets, workspaces, and custom shortcuts sets
      5m 17s
    4. 138 Making a multi-level numbered list
      5m 17s
  20. 17m 21s
    1. 131 Changing the shape of polygons and starburst as you draw or afterward
      4m 17s
    2. 132 Contextual text and images that you only want sometimes visible
      4m 55s
    3. 133 Creating nav points in a movie
      4m 31s
    4. 134 Adding effects to your rule above and rule below
      3m 38s
  21. 22m 44s
    1. 127 Making automatic jump lines
      6m 52s
    2. 128 Turning off allow pages to shuffle in order to separate facing pages
      3m 40s
    3. 129 Dealing with parentheses around text size
      4m 19s
    4. 130 Make a fill in the blank label for contracts and forms
      7m 53s
  22. 23m 24s
    1. 122 Allow text frame to resize with text
      2m 43s
    2. 123 Mapping Word styles to InDesign styles
      5m 48s
    3. 124 Make two automatically threaded text flows
      3m 36s
    4. 125 Saving for Web in InDesign
      6m 7s
    5. 126 Numbering rows in a table
      5m 10s
  23. 13m 49s
    1. 119 Making alternative body text styles for fast typesetting
      5m 3s
    2. 120 Making InDesign patterns with the free PatternMaker
      3m 45s
    3. 121 Creating pull quotes the easy way
      5m 1s
  24. 13m 56s
    1. 116 Selecting text with the InDesign keyboard dance
      2m 0s
    2. 117 Including a total page count in your page numbers
      6m 19s
    3. 118 Making a custom arrowhead
      5m 37s
  25. 21m 53s
    1. 111 Packaging images on the pasteboard
      3m 32s
    2. 112 Automatically updating figure references for books
      6m 9s
    3. 113 Adding Tool Tips to your form fields in InDesign
      3m 21s
    4. 114 Setting poetry, flush left, center on longest line
      3m 54s
    5. 115 Use bookmarks to navigate long documents in production
      4m 57s
  26. 18m 25s
    1. 107 Using the same keyboard shortcut for two different commands with the Context feature
      5m 22s
    2. 108 Making a text highlighter
      3m 33s
    3. 109 Updating an interactive PDF without losing work done in Acrobat
      5m 30s
    4. 110 Adding custom text at the beginning of each line automatically
      4m 0s
  27. 25m 3s
    1. 103 Converting text to outlines the right way
      4m 30s
    2. 104 Turning InDesign into a speed demon
      8m 31s
    3. 105 Working with MiniBridge
      5m 45s
    4. 106 Customize your QR codes
      6m 17s
  28. 16m 34s
    1. 099 Aligning Objects tips and tricks
      5m 10s
    2. 100 Applying corner options to any shape
      2m 17s
    3. 101 Converting footnotes to endnotes with a free script
      4m 49s
    4. 102 Making tab leaders pretty
      4m 18s
  29. 24m 41s
    1. 095 Managing changing pages with primary text frames
      5m 23s
    2. 096 Secrets of the Info panel
      7m 31s
    3. 097 Surprising ways to do a word count
      5m 29s
    4. 098 Placing an object where you want it with an object style
      6m 18s
  30. 30m 33s
    1. 089 Three great Object Styles for any designer
      8m 1s
    2. 090 Choosing alpha channel image transparency
      2m 25s
    3. 091 Adding and reading metadata for InDesign files
      3m 25s
    4. 092 Adding ALT tags to your images
      6m 59s
    5. 093 How to Place & Link a text frame's text but not its formatting
      7m 4s
    6. 094 Setting the baseline position of a caption
      2m 39s
  31. 17m 58s
    1. 085 Using Illustrator to create InDesign gradient swatches
      4m 49s
    2. 086 Building a simple grep style to change character size
      3m 45s
    3. 087 Exporting a grayscale PDF
      3m 16s
    4. 088 Three ways to cheat text outside of its frame
      6m 8s
  32. 28m 38s
    1. 081 Creating a custom cross-reference format
      13m 53s
    2. 082 Putting different-sized pages on a single spread
      3m 7s
    3. 083 Formatting prices with nested and grep styles
      6m 21s
    4. 084 Checking out the Gridify tricks
      5m 17s
  33. 19m 17s
    1. 077 The secrets of formatting objects with Find/Change
      6m 36s
    2. 078 Using ruler guides: 10 great tricks
      5m 3s
    3. 079 Converting a clipping path to a frame
      4m 24s
    4. 080 Adding a drop shadow to a single word inside a frame
      3m 14s
  34. 31m 18s
    1. 073 Working with sets in the content conveyor tool
      10m 40s
    2. 074 Running text along the top and the bottom of a circle
      3m 51s
    3. 075 Creating a list using the Table of Contents feature
      3m 25s
    4. 076 Quickly threading frames together and unthreading frames
      13m 22s
  35. 29m 32s
    1. 069 Ten uses of the Story Editor
      11m 39s
    2. 070 Moving an object: Ten ways!
      7m 18s
    3. 071 Understanding optical margin alignment (and the quote trick)
      4m 23s
    4. 072 Changing the shape of any frame with the pen tool
      6m 12s
  36. 17m 53s
    1. 065 Customizing the story editor preferences
      6m 10s
    2. 066 Setting the size of text exactly with this free script
      3m 28s
    3. 067 Using Gravity to simulate perspective
      3m 15s
    4. 068 Fixing the overflowing text frame problem in EPUBs
      5m 0s
  37. 23m 54s
    1. 061 Embedding images
      7m 44s
    2. 062 Adjusting leading inside a paragraph
      4m 47s
    3. 063 Placing one InDesign file inside another
      3m 58s
    4. 064 Creating bookmarks for PDFs
      7m 25s
  38. 29m 16s
    1. 057 Text wrapping
      6m 54s
    2. 058 Inserting pages: Understanding the Pages panel
      4m 20s
    3. 059 Copying paths between Illustrator and InDesign
      5m 14s
    4. 060 Automating Find/Change with the Find/ChangeByList script
      12m 48s
  39. 35m 12s
    1. 051 Five things that should be in every new file
      5m 19s
    2. 052 Forcing EPUB page breaks with invisible objects
      6m 21s
    3. 053 Understanding component information
      6m 39s
    4. 054 Creating running heads using section markers
      4m 16s
    5. 055 Making a font with InDesign using the IndyFont script
      5m 20s
    6. 056 Finding where that color is used
      7m 17s
  40. 23m 41s
    1. 047 Specifying an exact amount of space between objects
      5m 17s
    2. 048 Fixing last lines that are too short
      8m 16s
    3. 049 Creating web graphics from your InDesign artwork
      7m 20s
    4. 050 Using “No Language” to suppress unwanted hyphenation, spell-checking, and smart quotes
      2m 48s
  41. 21m 30s
    1. 043 Formatting fractions correctly
      8m 11s
    2. 044 Fixing unwanted hyperlinks in an imported Word file
      5m 57s
    3. 045 Inline graphic tricks with invisible paragraphs
      4m 21s
    4. 046 Ensuring the first line of every chapter starts in the same spot
      3m 1s
  42. 29m 36s
    1. 037 Updating a linked table without losing formatting
      5m 18s
    2. 038 Creating electronic sticky notes
      4m 49s
    3. 039 Moving master page items to the top layer for visibility
      2m 48s
    4. 040 Five guide tricks that will impress your coworkers
      6m 18s
    5. 041 Letting InDesign add the diacritics
      4m 21s
    6. 042 Using single-cell table cells for custom paragraph formatting
      6m 2s
  43. 28m 19s
    1. 033 Importing a custom dictionary
      7m 8s
    2. 034 Changing document orientation and page size
      6m 45s
    3. 035 Numbering instead of using auto page numbers
      6m 23s
    4. 036 Setting story order with the Articles panel
      8m 3s
  44. 37m 59s
    1. 027 Creating running heads using variables
      5m 1s
    2. 028 Live Caption tips and tricks
      8m 3s
    3. 029 Making professional drop caps
      10m 37s
    4. 030 Making two-state buttons in interactive documents
      5m 5s
    5. 031 Moving pages from one document to another
      3m 15s
    6. 032 Wrapping bulleted text around a curve
      5m 58s
  45. 23m 50s
    1. 023 Using layer comps in Photoshop files to show alternates in InDesign
      4m 19s
    2. 024 Adding custom HTML tags to EPUB/HTML exports
      5m 32s
    3. 025 Tracking down type issues with the composition highlighter
      8m 13s
    4. 026 Managing your InDesign panels
      5m 46s
  46. 21m 34s
    1. 019 Using multiple windows for comparisons
      3m 35s
    2. 020 Putting images on a stroke
      5m 23s
    3. 021 Making your own motion path
      5m 43s
    4. 022 Copying objects between Illustrator and InDesign
      6m 53s
  47. 23m 8s
    1. 015 Aligning numbered lists by decimal points
      3m 9s
    2. 016 Running a script
      9m 33s
    3. 017 When text disappears from a text frame
      6m 18s
    4. 018 Preview and Presentation modes (changing color etc.)
      4m 8s
  48. 25m 19s
    1. 011 InDesign's Easter eggs
      5m 0s
    2. 012 Three cool GREP styles everyone can use
      7m 35s
    3. 013 A field guide to special characters
      8m 2s
    4. 014 Trashing the application preferences to solve weird behaviors
      4m 42s
  49. 26m 6s
    1. 007 Selecting through and into objects using cmd-click and Select Above/Below
      5m 46s
    2. 008 Some great tips and tricks for the Swatches panel
      9m 40s
    3. 009 Saving down for backward compatibility with INX and IDML
      5m 54s
    4. 010 Using the INX and IDML formats to fix problems
      4m 46s
  50. 23m 26s
    1. 003 The indispensible Quick Apply feature
      5m 29s
    2. 004 Customizing the Links panel
      6m 53s
    3. 005 Magically building graphs with the Chartwell font
      7m 43s
    4. 006 Using the Eyedropper tool to pick up character or paragraph attributes
      3m 21s
  51. 9m 6s
    1. 001 The hidden "auto-expand text" feature
      5m 51s
    2. 002 Letting InDesign do the math for you
      3m 15s

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InDesign CS4 Tutorials | InDesign Secrets
18h 23m Intermediate Aug 25, 2011 Updated Aug 27, 2015

Viewers: in countries Watching now:

In this series, David Blatner and Anne-Marie Concepción, co-hosts of the web's top resource for InDesign tips and tricks, InDesignSecrets.com, share some hidden and sometimes surprising workflow tips that will make working in InDesign more efficient and more fun. The course covers built-in timesaving features such as Quick Apply and auto-expanding text, but also little-known tricks, such as using the eyedropper to copy and paste character and paragraph text attributes and making accurate selections by selecting through or even into objects.

New techniques will be added to the collection every other week, so check back early and often. Find more tips and tricks at indesignsecrets.com.

Subject:
Design
Software:
InDesign
Authors:
David Blatner Anne-Marie Concepción

033 Importing a custom dictionary

So you may not know that lynda.com recording studios are actually in California, and I live in Chicago. It's always so cool to come to California and I have come so often to record videos at lynda.com, or to do seminars, or visit friends in San Francisco and Napa Valley, that I've become quite interested in the history of California. So I came across this document that I was reading in InDesign, that had the early history of San Francisco and a couple of things caught my eye. For example, The first Europeans, including the David Blatner clan; obviously this is not completely 100% historically accurate portrayal of this.

No, obviously I put that in here, because what I want to show you is that there is a problem with this document that I will teach you how to solve in the video. And the problem is that there are a ton of words that are not in InDesign's default dictionary. If I go to the Edit menu, go down to Spelling and turn on Dynamic Spelling, which is my favorite way to check spelling in an InDesign document, I get this Microsoft Word-like squiggles under words that it does not recognize, so let me click here and zoom in.

You get a little red squiggle when it doesn't recognize the word in a dictionary, so if I right-click it says, well, this should be Halon, or Hollow, or Halloween, or Hullo; obviously it shouldn't be. I need to add this to the dictionary. Now if I just had one or two words, I can just right-click and choose Add this word to the dictionary, but, in this article there are lots of unrecognized words. They may be spelled perfectly correctly but they are just unrecognized. And if I know that I am going to be doing a project, for example, working on a book about California history, that these words are going to be repeated very often.

What I'd like to do, is to permanently add them to InDesign's dictionary. I mean, frankly I am surprised that Adobe still has not added Blatner to its default dictionary for InDesign. I mean, I can't believe it, this is Mr. InDesign! All right, so what we are going to do is add these words to InDesign's dictionary by creating a new custom dictionary. It's so simple to do. First of all, you need to have a word list, a list of words that you want to add to the dictionary.

Now what you could do, is just create a text frame and then copy and paste these words, right out here. Here's Mojave and I am going to hit Return, and Ohlone, copy that, paste and so on. You can get all those words out. And then all you need to do is go to File > Export, and export it as a Text Only file. So call it new-words.txt, for example, because I just did this, or you could just create it in Microsoft Word and save it as a Text Only file, it needs to be a text only file.

By the way you could also just export this whole thing as a text file and bring that in. It doesn't have to be all nice and neat with one word per line. It could be paragraphs, and even if a lot of words are duplicated, like if I actually did the whole thing, when and the we already know are in the dictionary, InDesign just ignores those, so don't worry about it. But we will be careful about it and we will just go ahead and create a word list. In fact, I already did. I have it open right here, so here is a list of the words that I copied and pasted over, and I included Blatner and then my name with and without the accent mark.

So once you have your word list, you can then go back to InDesign and add it as a custom dictionary that it will use from then on for every document that you create, not just this current one. It's a two-step process. Well I guess three steps, including creating the word list, all right, but you've got the word list, then it's a two-step process. In InDesign, go to the Preferences, which on a Mac is here under the InDesign menu, on the PC it's the last item under Edit, and go to the Dictionary entry.

The Dictionary is where you manage your dictionaries. Now there is a default one, that comes with InDesign, it's listed right here and it's stored on your hard drive. You can add multiple dictionaries, so you can either add one, if somebody in your work group has already gone through these steps, you can click Add and then just point to where they have created their custom dictionary. If you've never done this before, you first need to create the custom dictionary with this New User Dictionary button. So I click Create, and then you save the User Dictionary wherever you want. Now I would rename this because the naming can get confusing because they use the term user dictionary in lots of different places.

So I would call this something like California terms or something like that. I will just call it California. The UDC is the extension for an InDesign dictionary, so don't change that. If you have a work group you could save this on the server and then everybody else could go to their preferences and link to it. But anyway let's go on. We've created our custom dictionary, and now the second step or third step, but, who is counting, is to actually import those words into the dictionary. It would make sense if we could do it in that dialog box but of course we can't. Instead you need to go to the back to the Spelling flyout menu, which is under the Edit menu, and choose User Dictionary here.

In earlier versions of InDesign I believe this is just called Dictionary. This opens up the User Dictionary and this is where we would actually import the word list. Now the User Dictionary is the one that we are using right now, if you click here, you will see the custom dictionary that you created. So look for the one that ends with UDC and choose that. You need to choose the Target Dictionary first, if you want to import that word list into the Target Dictionary. You could import the word list into the User Dictionary, but then you really couldn't share that with anybody. So put it into this stand-alone User Dictionary, come down here to Import, and before I do that actually I am going to turn on Case Sensitive, because a lot of those words were capitalized, and I want InDesign to flag in case I enter a word from that word list that's not capitalized, I want it to flag it as a capitalization error.

So I am turning it on first. If you are going to do this, you need to turn this on before you import the words. So I click Import and then I locate that word list. So here's my word list and I am going to choose to add it to the dictionary, that's the default. If you have an existing custom dictionary and you've really messed things up, you can choose to replace it if you'd like, to replace the existing word list with the ones that you are bringing in. But this is also nice because as you come up with more words, you can create more word lists and keep adding them to the same custom dictionary.

So that was real fast as you saw. I have brought over both formats of Concepcion because either one can be kind of spelled correctly, and now we will click Done, and did you see that as soon as I did that, that all of squiggles disappeared? Except for the ones that I forgot to add. Right, so there is Asis hasn't been added. I don't really need to add 70s or 80s, and there is a couple other words, but that is how simple it is to create a custom dictionary. Three steps; create the word list, create the new dictionary and preferences and then go to Edit > User Dictionary and import the word list.

It's a little bit of work but it saves so much time, it's definitely worth it.

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