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In this series, David Blatner and Anne-Marie Concepción, co-hosts of the web's top resource for InDesign tips and tricks, InDesignSecrets.com, share some hidden and sometimes surprising workflow tips that will make working in InDesign more efficient and more fun. The course covers built-in timesaving features such as Quick Apply and auto-expanding text, but also little-known tricks, such as using the eyedropper to copy and paste character and paragraph text attributes and making accurate selections by selecting through or even into objects.
New techniques will be added to the collection every other week, so check back early and often. Find more tips and tricks at indesignsecrets.com.
I need to move a few pages from this document over to this new untitled document. For many folks, this seemingly simple task is anything but simple. Fortunately, InDesign makes it easier than you might think. There are two ways to accomplish this task; drag and drop or move pages. I am going to show you both of them. To drag and drop, I need to have these as two separate windows. I'm going to drag the tab of the original window down here, so that I can see both windows. Now I'll open the Pages panel, select the pages that I want to move, in this case the spread of page 2 and 3, and then drag those over on top of the other window.
When I let go, InDesign shows me the Insert Pages dialog box, and lets me choose exactly where I want these pages to land. I'll click OK and you can see that immediately, two pages show up here at the end of the document. Let me double-click on that to jump to those pages, and we can see here's the two pages. Now I do notice a little change between the two. There shouldn't be changes, but sometimes there are. In order to show you that, I'm going to go up to the Application bar and consolidate all of these windows together, so you can see this one, and this one, back and forth.
Do you see the difference? That's right. In this new untitled document, some of the text frames are overset, and they weren't in the original. Usually, when you see overset text like this, it is an indication that this text is aligned to a baseline grid, and the grid is different between these two documents. Let's check that out. Let me go back to the original catalog, and I'll look in my Preferences dialog box, and I can see that this one is set to start at 0 from the top margin with an increment every 11 points.
I'll cancel that and come to my new document, open the same Preferences panel, and we can see that indeed, this is different. I'll change it to the same settings; 0 start, top margin, and increment every 11 points; click OK, and voila! All of the text frames are now no longer overset. Now let me show you another way to move pages around. I'll come back to the catalog, double- click the spread that I want to move, and then use the Move Pages feature to move them to my other document. You can find Move Pages in three different places.
Under Layout menu, you can choose Pages > Move Pages, or in the Pages panel flyout menu, you can choose Move Pages. But my favorite place to find this is simply by right-clicking or Ctrl+Clicking with a one button mouse on the pages that I want to move; right-click, Move Pages, it even lets me specify which pages I want to move, and where do I want to move them to. In this case, I don't want to move them into the current document, I want to move them into my new untitled document, and I'm going to move them not after page 1, but to the end of the document.
Finally, I can choose whether I want to delete the pages in this document after I move them to the new document. I won't do that, I'll just click OK. Now it doesn't look like anything changed, but if I go back to Untitled-1, you'll see that my new pages are here. I'll double-click on them to jump to those pages and everything looks great. There, it wasn't so hard to move those pages after all, was it? Everything is easier once you know where to look.
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