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In this series, David Blatner and Anne-Marie Concepción, co-hosts of the web's top resource for InDesign tips and tricks, InDesignSecrets.com, share some hidden and sometimes surprising workflow tips that will make working in InDesign more efficient and more fun. The course covers built-in timesaving features such as Quick Apply and auto-expanding text, but also little-known tricks, such as using the eyedropper to copy and paste character and paragraph text attributes and making accurate selections by selecting through or even into objects.
New techniques will be added to the collection every other week, so check back early and often. Find more tips and tricks at indesignsecrets.com.
David Blatner: When you want to get a better view of something in the real world, you don't just sit still and stare at it harder. No, you get up and look at it from different perspectives. Well, you can do that with InDesign too. The trick is the New Window feature. Here's how it works. I'll go to the Window menu, go down to the Arrange menu, and choose New Window. Now I am looking at the same document, this HanselandPetal catalog, in two different windows side by side. What's great about this is I can have different views in each window. For example the one here on the right which is currently selected I can change into Preview mode. I'll press W to go into Preview mode and I can see that looks pretty good.
That's what the design looks like with all the guides hidden and all the stuff on the Pasteboard hidden and so on. The one on the left here still shows me all the guides. I can also go over here. I'll click on the window on the left and I'll zoom in. I can change my magnification from one side or the other. This way I could have a zoomed-in view in one window and a zoomed-out view in another. The New Window feature also solves a problem that we've had for years with InDesign and that is how do I change the color of something without seeing the selection? For example, I want to change the color of this word Shrubs, but I can't see the color I am applying because it's reversed.
It's reversed out because of the selection. For example, I'll go over here and choose from the Swatches menu this yellow color. Well, I can see that it looks blue here and I know that I did not select blue, right? Well, that's okay. Then I look at the window on the right and we can see that I could see it in yellow. Let's go ahead and zoom in here so we'll be able to see this better, there we go. Shrubs is yellow over here and reversed over here. So I can change this to any color I want, maybe green, and even though I can't see what it looks like on the left, I can in my new window.
Here is another New Window. I'll close the Swatches panel here. I am going to just scroll that up, pan up here, pan up here, so we can match the two more or less. And I am going to put this side, this window on the left into CMYK view. Right now it's in RGB view, but if I change this to Proof Colors, it changes it into CMYK view. And I'll also press W over here so I can hide all those guides and we can see now we have an RGB view on the right and a CMYK view on the left.
This gives me a way to compare and contrast what it would look like if I exported this as a SWF or an interactive PDF over here or if I exported this out to print on the left. Of course, I don't have to stop with just two windows. I could open up another new window and another and another. I am going to open a third window like this and that looks pretty ugly. I can't really see what I want to see. So I am going to go to the application bar up here. If you don't see an application bar, you can grab it out of the Window menu by turning on and off Application Bar, but in this case I have it opened already and I'm going to use this little Arrange Documents pop-up menu and you can see that this lets you arrange your documents in various ways.
In this case I am going to choose three 3-Up like that. SO I can see that I've got one large one on the left and two smaller ones on the right. I am going to go down here to the lower right and zoom back so I can see a whole bunch of my document all at one time. In this window up here, I'll go into Fit Spread in Window with a Command+Option+0 or Ctrl+Alt+0 to fit that into the window and then over here on the left, I'll just bring this to a 100% view to view my document at that size. Most InDesign users have to force themselves to use New Window a few times before they find themselves reaching for spontaneously, but when you want a better perspective on your document it's a great tool to have at your disposal.
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