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Up and Running with InCopy CS5
Illustration by John Hersey

Writing to fit


From:

Up and Running with InCopy CS5

with Chad Chelius

Video: Writing to fit

In a layout or assignment, an InCopy user can use the copy fit info section to see how many lines over or under the text is within a given frame. This can be incredibly useful when working within the confines of an existing frame. I'm beginning this video with InCopy open on my computer. And I'm going to click on the Open Document button, in my Command Bar. And I'm going to navigate to the Collaborating 8 folder, on my computer. And I'm going to select the flowers_1.indd file.

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Up and Running with InCopy CS5
3h 8m Beginner Jul 28, 2011

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Many Adobe InDesign users create articles in programs like Microsoft Word, then place their content into an InDesign layout, which only the designer has access to. InCopy provides a two-way street where editors and writers can edit content in InDesign while a designer simultaneously works on the design portion of the project, and the text formatting is retained in both programs. In this course, learn how to write content using InCopy, style text appropriately so that it transfers to the InDesign layout, and make content available to writers and editors from within InDesign. Author Chad Chelius also ensures you get a handle working with tables, Track Changes, graphics, and templates in InCopy.

Topics include:
  • Understanding the role of InCopy
  • The InCopy interface and workspaces
  • Working with InCopy documents
  • Creating InCopy stories
  • Workflows between InCopy and InDesign
  • Using Track Changes and notes
  • Working faster with built-in tools
  • Printing and exporting
Subjects:
Design video2brain
Software:
InCopy
Author:
Chad Chelius

Writing to fit

In a layout or assignment, an InCopy user can use the copy fit info section to see how many lines over or under the text is within a given frame. This can be incredibly useful when working within the confines of an existing frame. I'm beginning this video with InCopy open on my computer. And I'm going to click on the Open Document button, in my Command Bar. And I'm going to navigate to the Collaborating 8 folder, on my computer. And I'm going to select the flowers_1.indd file.

Click Open, and I'll go ahead and switch to Layout View. Now, what I want to show you is that the Copy Fit status bar is located right down here at the bottom of our screen. You can see that it tells me this is the Copy Fit progress info, and it tells me that right now I'm under by three lines. Now, let me zoom in on this area, I'm going to use Cmd Spacebar on a Mac or Ctrl Spacebar on Windows. I'm going to click within the frame, go to the Assignment panel and I'm going to checkout that story.

Now, if I switch to Galley View, we can see that in this particular story that we have a certain amount of content but we really don't get any status indicator in the Galley or Story View at least not when I'm under. Now, if I go to Layout View, however, when I'm clicked inside of here, this Copy Fit progress info bar tells me that I'm under by four lines. Now, this may or may not be a problem, and sometimes you'll find that the designer will make modifications to make this work.

Now, what we can do, however, is we can add content to this. So, what I'm going to do is I'm going to put my cursor after the period, and I'm just going to type some additional information here. And you can see that as I type, the Copy Fit Info progress bar tells me what the updated status is. Now, I'm going to type a little bit more information here and you can see that again, now I have the Copy Fit indicator, I get a nice green bar indicating that perfect, I've filled this frame.

Now, just to show you, I'm going to type a little bit more information. And now, the Copy Fit progress info bar, is going to tell me that I'm over by two lines. Now, when you're over, you will see the status in the Story View. Right here, you can see that it tells me I'm over by so many lines, and you'll also see it in Galley view. And when you're over by more than a partial line, it'll show you this red indicator, letting you know this is how much you are over. So I'm going to go ahead and delete that additional text, and my Copy Fit bar is going to update, and if I switch to Layout View, we can see that we are now fitting.

And there are certainly other edits that can be made inside of here. As we're looking at this content, we can see that there are certain mistakes that had been made. And you can continue modifying this content and changing it until it's correct. So, I'll make a couple more changes in here. And you can see that now I am Copy Fit and I know that I don't have any content that is over or under. So, as you can see, the Copy Fit info bar can be quite powerful when editing content in a layout, allowing you to edit with precision and always knowing what the copy fit status is within a given frame.

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