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Many Adobe InDesign users create articles in programs like Microsoft Word, then place their content into an InDesign layout, which only the designer has access to. InCopy provides a two-way street where editors and writers can edit content in InDesign while a designer simultaneously works on the design portion of the project, and the text formatting is retained in both programs. In this course, learn how to write content using InCopy, style text appropriately so that it transfers to the InDesign layout, and make content available to writers and editors from within InDesign. Author Chad Chelius also ensures you get a handle working with tables, Track Changes, graphics, and templates in InCopy.
Text isn't the only thing that can be edited in an InDesign layout or assignment using InCopy. You can also edit graphics. Let's take a look. I'm beginning this video with InDesign open on my computer, and I'm going to go to the File menu and choose Open. And I'm going to navigate to the Collaborating 7 folder on my hard drive, and I'm going to select the flowers_1.indd file. Go ahead and click Open, and we can see that we have a image here, that I'd like somebody else to be able to drop in. I have a photo editor who's in charge of that and I want to give her access this, so she can take care of that image.
So, what I'm going to do is I'm going to select this graphic frame, and in the Edit menu, I'm going to go to InCopy > Export > Selection. And what needs to happen is, it needs to export a .icml file that will allow this to become edited. So I'm actually going to give this a name. I'm going to call this Zinni_photo.icml, and I'm going to make sure that I put this in the Collaborating 7 folder in the Stories folder, and I'm going to click the Save button.
And it tells me I have to save it and that's perfectly normal, so I'll go ahead and click OK. Now, I'm going to switch over to InCopy, because now, that user, theIn Copy user can open the InDesign layout. Or, if you're utilizing assignments, the appropriate assignment, you could essentially create a photo assignment. And that way, the photo editor or person who needs to edit the photos can open that assignment and start doing their work. In this example, I'm going to keep it simple and simply open the InDesign layout.
So I'll go to file open in InCopy. Once again, I'm going to navigate to my project files folder, into the Collaborating 7 folder and I'm going to open that layout as well. I'm going to switch to the Layout view. And there's a new tool that we're going to use here called the Position tool. I am going to go ahead and click on that. Now, you can click on any one of these photos, but as you start to drag,you're going to notice you get a lock icon, you can see that and that's going to happen on all of these images except for this one up here.
So what I am going to do is I am go ahead and change my view, let's go to the View menu and choose Screen mode > Normal, that way I can see this. And I'm going to go to my Assignment panel, and I'm going to open up the Assignments, and I'm going to select the Zinnia photo assignment, and I'm going to go ahead and check that out. Now, I can click on this, and I can go ahead and place a graphic into that frame. So what you could do is, with this selected, I'm going to go to the File menu, and I'll chose Place. I'm going to navigate into the Collaborating 7 folder, into the Links folder, and this is the photo that's going to be for the Zinnia. So I'm going to select the Zinnia.psd image and I'm going to click Open. Now, I'm going to get a loaded place cursor, and this is basically saying, okay, you have a graphic, where would you like to put it? Now, I'm not going to be able to really click anywhere except for in that frame. So what I'm going to do is, when I hover over that frame, you can kind of see that the icon changes.
So I'm going to click and that's going to drop the photo inside of that frame. Now, you'll notice that the, there's like a tan-colored border or brown border going around here. That is the actual size of the image, and then, this is the size of the frame. You cannot edit the frame itself in any way using InCopy, but I can adjust the photo. So, again, I still have the Position tool selected, so I'm going to click and drag, and this allows me to change how this image is cropped.
If I want to scale the image, meaning make it smaller or bigger, I can drag one of the corner handles, but you want to make sure you hold down the Shift key on your keyboard, otherwise, you're going to stretch it and that's not what we want to do. We want to make sure that it stay proportionate. So while holding the Shift key, I'm going to click and drag, and that will allow me to scale this image proportionately, and I'm going to adjust the cropping. You can also, with this selected, use the arrows on your keyboard to nudge it in a finer increment. So as you can see, it's very powerful to be able to edit this content, but it does have to be made a story.
That's, that's incredibly important. Now, I'm going to go ahead and check this back in, so I'll click on Check-in Selection, click OK. And now when I return to InDesign, it's going to tell me, if I go to the Assignments panel, that this story is out to date. So with that selected, I'm going to click on the Update Content button, and there's that photo that was inserted by the InCopy user. I'm going to go ahead and switch back to InCopy. And one tool that's incredibly powerful when you're working inside of InCopy is a feature called the Mini Bridge. And I'm going to go to the Window menu and choose Mini Bridge. And the Mini Bridge is essentially a panel that allows me to browse files on my computer.
So what I'm going to do to make this a little bit easier, I'm going to dock this Mini Bridge at this location here, and then I'll expand it so I can see the content. And up here, at the top of your screen is where you can navigate for those files. So, I'm going to go ahead and navigate into that getting to know InCopy folder. And I'm going to open up the Collaborating folder. I'm going to come up here into my Path bar, and I'm going to navigate to my Project files folder. I'm going to open up the Collaborating folder and go to the Collaborating 7 folder.
And then, open up the Links folder. The really nice thing about the Mini Bridge is that I can see the photos in a very nice fashion. I can even use this slider down here to increase or decrease the size of the thumbnails that are being viewed in the Mini Bridge and I can drag through here and pick the image that I want to use. And the way that this works, I'm going to come over here and I'm going to select that photo. Make sure Zinnia photo is active and I'm going to check out that selection.
I'm going to click on this and hit the Delete key on my keyboard, because I want to show you how you place an image using the Mini Bridge. So what I'll do is, I'll click on this image, and just drag it and drop it on my page, and if you put it right inside of that frame, it'll automatically drop it at that location. When I'm finished with the Mini Bridge, I can click the button to collapse it, and now, I can come back in here and adjust the cropping if needed. I'm going to go ahead and check this story back in, click OK. And once again, return to InDesign to update that assignment. So you can see, if you have an InCopy user, such as a photo editor who needs the ability to adjust the cropping and scaling of a graphic or photo. You can use the Incopy workflow to make all of this happen.
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