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In Collaborative Workflows with InDesign and InCopy Anne-Marie Concepción shows how Adobe InCopy and InDesign work together, helping editors and designers collaborate on publications, and save time and money, with no additional hardware, software, or expensive publication management systems. This course shows how to set up for the workflow, how to address cross-platform Mac and Windows issues when working in a mixed environment, how to work with remote writers and designers, and how to integrate with Microsoft Word. Exercise files are included with the course.
By default, InCopy is set up to automatically correct any common misspellings you may make while you're entering text. It works just like Word's own autocorrect feature, only I think it's a little bit more intelligent. Let's say, for example, in this story that I've checked out, see the word "the." I'm going to delete the word "the," and this is what something I always do. I type teh instead like this. I type t-e-h and then type space, but yay, InCopy saves me. These common corrections are what it does. Sometimes though, you have a word that you commonly enter incorrectly and InCopy doesn't know about it enough to change it. Like let's say, I don't know, for example, environment.
Say that you always get it envi and then orment. Let's try that, envior there we go, environment. Type a space. I didn't correct it. You can actually add this to InCopy's Autocorrect features. Let's do that. I'm going to actually select my misspelling and copy it to the clipboard. Now let's take a look at where you set all this up. That's in Preferences, which on Windows is under the Edit menu, on the Mac under the InCopy menu. You go to Preferences > Autocorrect.
All right, so it's turned it on by default. If you don't want it on by the way, some people hate it, you can turn it off here and you would turn it off with no documents open. So it's turned off for all your documents until you actually go back there and turn it on. Unlike Word, it won't automatically correct capitalization errors. That drive me crazy because especially when you're writing about software, so many words have internal caps, and it's constantly a battle with Word about that, but you don't have to battle InCopy because they won't correct unless you ask it to.
Anyway so here are all of the misspelled words that it comes with, the entire list and the correction. So this is so useful. I wish I could find something like this in Word. I have never been able to find the list that it's using. So we're going to add the misspelled word, which was enviornment, and we're going to correct it with environment. There you go. We'll make sure that's in our list, go down to the Es, here it is, and then click OK.
So, let's try it again. I'm just starting it like we are doing it from the beginning. ment. See what it triggers is Autocorrect to wake up is when you add a word ending character at the end of the word, like a space or period or semicolon, any of that will work. So you don't have to worry about changing except that you're typing when you don't want it to change. It's only when you actually add a word and a character. So this correction of the word "environments" is saved in our computer in our own InCopy settings until it will work for any document that we open from then on in InCopy, any story that we check out, not just this one.
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