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Working with the Autocorrect feature

From: Collaborative Workflows with InDesign and InCopy

Video: Working with the Autocorrect feature

By default, InCopy is set up to automatically correct any common misspellings you may make while you're entering text. It works just like Word's own autocorrect feature, only I think it's a little bit more intelligent. Let's say, for example, in this story that I've checked out, see the word "the." I'm going to delete the word "the," and this is what something I always do. I type teh instead like this. I type t-e-h and then type space, but yay, InCopy saves me. These common corrections are what it does. Sometimes though, you have a word that you commonly enter incorrectly and InCopy doesn't know about it enough to change it. Like let's say, I don't know, for example, environment.

Working with the Autocorrect feature

By default, InCopy is set up to automatically correct any common misspellings you may make while you're entering text. It works just like Word's own autocorrect feature, only I think it's a little bit more intelligent. Let's say, for example, in this story that I've checked out, see the word "the." I'm going to delete the word "the," and this is what something I always do. I type teh instead like this. I type t-e-h and then type space, but yay, InCopy saves me. These common corrections are what it does. Sometimes though, you have a word that you commonly enter incorrectly and InCopy doesn't know about it enough to change it. Like let's say, I don't know, for example, environment.

Say that you always get it envi and then orment. Let's try that, envior there we go, environment. Type a space. I didn't correct it. You can actually add this to InCopy's Autocorrect features. Let's do that. I'm going to actually select my misspelling and copy it to the clipboard. Now let's take a look at where you set all this up. That's in Preferences, which on Windows is under the Edit menu, on the Mac under the InCopy menu. You go to Preferences > Autocorrect.

All right, so it's turned it on by default. If you don't want it on by the way, some people hate it, you can turn it off here and you would turn it off with no documents open. So it's turned off for all your documents until you actually go back there and turn it on. Unlike Word, it won't automatically correct capitalization errors. That drive me crazy because especially when you're writing about software, so many words have internal caps, and it's constantly a battle with Word about that, but you don't have to battle InCopy because they won't correct unless you ask it to.

Anyway so here are all of the misspelled words that it comes with, the entire list and the correction. So this is so useful. I wish I could find something like this in Word. I have never been able to find the list that it's using. So we're going to add the misspelled word, which was enviornment, and we're going to correct it with environment. There you go. We'll make sure that's in our list, go down to the Es, here it is, and then click OK.

So, let's try it again. I'm just starting it like we are doing it from the beginning. ment. See what it triggers is Autocorrect to wake up is when you add a word ending character at the end of the word, like a space or period or semicolon, any of that will work. So you don't have to worry about changing except that you're typing when you don't want it to change. It's only when you actually add a word and a character. So this correction of the word "environments" is saved in our computer in our own InCopy settings until it will work for any document that we open from then on in InCopy, any story that we check out, not just this one.

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  1. 3m 57s
    1. Welcome
      1m 25s
    2. Using the exercise files
      2m 32s
  2. 25m 58s
    1. Overview of this course
      3m 2s
    2. Understanding the parallel workflow
      6m 54s
    3. Rewards and challenges in the new workflow
      9m 3s
    4. Requirements and recommendations
      6m 59s
  3. 32m 52s
    1. Setting up projects and users
      3m 32s
    2. Understanding stories and frames
      7m 1s
    3. Making stories editable for InCopy from InDesign
      7m 25s
    4. Editing workflow stories in InCopy
      7m 32s
    5. Checking stories in and out
      4m 48s
    6. Completing a project in InDesign
      2m 34s
  4. 32m 34s
    1. Three main views of a file
      8m 37s
    2. Becoming familiar with default panels
      6m 4s
    3. Customizing the interface
      9m 4s
    4. Navigating stories and views
      8m 49s
  5. 43m 18s
    1. Working with the Assignments panel
      5m 15s
    2. Editing in Layout view
      8m 44s
    3. Editing in Story or Galley view
      10m 49s
    4. Copyfitting text
      5m 49s
    5. Inserting special characters
      6m 39s
    6. Importing text
      3m 34s
    7. Working with read-only layouts
      2m 28s
  6. 32m 6s
    1. Applying styles for copyfit
      7m 37s
    2. Applying local character formatting
      6m 53s
    3. Applying local paragraph formatting
      7m 10s
    4. Splitting and spanning columns
      5m 7s
    5. Using the Eyedropper tool to copy/paste formatting
      5m 19s
  7. 40m 27s
    1. Checking spelling
      4m 51s
    2. Using the language dictionaries
      3m 23s
    3. Using the thesaurus
      1m 46s
    4. Using Find/Change
      10m 34s
    5. Working with the Autocorrect feature
      2m 59s
    6. Building text macros
      4m 55s
    7. Using inline notes
      6m 22s
    8. Working with built-in scripts
      5m 37s
  8. 25m 36s
    1. Adding footnotes
      2m 22s
    2. Using conditional text
      6m 16s
    3. Creating hyperlinks
      3m 33s
    4. Inserting cross-references
      7m 29s
    5. Working with tables
      5m 56s
  9. 14m 25s
    1. Setting up and using Track Changes
      6m 4s
    2. Customizing the markup
      4m 7s
    3. Accepting and rejecting changes
      4m 14s
  10. 27m 30s
    1. Using the Position tool
      5m 14s
    2. Using the Object menu
      5m 58s
    3. Importing and replacing images
      6m 36s
    4. Inserting images into the story
      5m 22s
    5. Using Mini Bridge and Bridge
      4m 20s
  11. 25m 45s
    1. Creating new InCopy documents
      6m 54s
    2. Creating InCopy templates
      6m 10s
    3. Opening linked InCopy stories directly
      3m 20s
    4. Opening Word files in InCopy
      2m 59s
    5. Placing Buzzword files in InCopy
      6m 22s
  12. 23m 37s
    1. Exporting stories to Word, RTF, and Buzzword
      5m 2s
    2. Exporting layouts to PDF
      4m 36s
    3. Exporting galleys and stories to PDF
      7m 11s
    4. Printing from InCopy
      6m 48s
  13. 48m 17s
    1. Exporting stories from the layout
      10m 2s
    2. Working with the Assignments panel in InDesign
      7m 8s
    3. Editing and updating files
      7m 37s
    4. Using inline notes
      7m 39s
    5. Workflow features in the Links panel
      6m 0s
    6. Placing new InCopy files
      4m 15s
    7. Closing out of a project
      5m 36s
  14. 23m 29s
    1. Layout workflow overview
      8m 11s
    2. Updating stories and designs
      11m 38s
    3. Tips for successful layout workflows
      3m 40s
  15. 27m 16s
    1. Creating assignments in InDesign
      12m 19s
    2. Working with assignments in InCopy
      5m 22s
    3. Keeping layout files local
      2m 42s
    4. Solving common assignment issues
      6m 53s
  16. 19m 0s
    1. Creating assignment packages in InDesign
      4m 42s
    2. Working with assignment packages in InCopy
      5m 20s
    3. Keeping packages up to date
      2m 33s
    4. Using DropBox with an InCopy workflow
      6m 25s
  17. 4m 27s
    1. Community help and resources
      4m 11s
    2. Goodbye
      16s

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