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Up and Running with InCopy CS5
Illustration by John Hersey

Workflow requirements


From:

Up and Running with InCopy CS5

with Chad Chelius

Video: Workflow requirements

InCopy is incredibly flexible but in order for the workflow to work as expected there are a few things you will need from an infrastructure standpoint. First you need a shared server volume. In the past you may have been able to work with other users by copying files to local hard drives, because once these files were used they didn't really need to be accessed any longer. However, in the InCopy InDesign workflow environment, a shared server volume is a must.

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Up and Running with InCopy CS5
3h 8m Beginner Jul 28, 2011

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Many Adobe InDesign users create articles in programs like Microsoft Word, then place their content into an InDesign layout, which only the designer has access to. InCopy provides a two-way street where editors and writers can edit content in InDesign while a designer simultaneously works on the design portion of the project, and the text formatting is retained in both programs. In this course, learn how to write content using InCopy, style text appropriately so that it transfers to the InDesign layout, and make content available to writers and editors from within InDesign. Author Chad Chelius also ensures you get a handle working with tables, Track Changes, graphics, and templates in InCopy.

Topics include:
  • Understanding the role of InCopy
  • The InCopy interface and workspaces
  • Working with InCopy documents
  • Creating InCopy stories
  • Workflows between InCopy and InDesign
  • Using Track Changes and notes
  • Working faster with built-in tools
  • Printing and exporting
Subjects:
Design video2brain
Software:
InCopy
Author:
Chad Chelius

Workflow requirements

InCopy is incredibly flexible but in order for the workflow to work as expected there are a few things you will need from an infrastructure standpoint. First you need a shared server volume. In the past you may have been able to work with other users by copying files to local hard drives, because once these files were used they didn't really need to be accessed any longer. However, in the InCopy InDesign workflow environment, a shared server volume is a must.

Everyone needs to be able to access the files in the workflow in one central location. Setting this up is not very hard, and if you need help, contact an IT professional for assistance. Next, the fonts that are used to format the content in an InDesign document, at least the content that will be shared with other InCopy users. Must be installed on all users' machines. If you work in a cross-platform environment, you will need to invest in OpenType versions of your fonts, if you haven't already. As PostScript and TrueType fonts are platform specific and do not work in a cross-platform environment in this workflow.

Finally, all users who will be using InCopy need to have a licensed version of InCopy installed on their machine. That's it. That's all you really need to incorporate the InCopy workflow into your working environment. Well, that, and an open mind to a new way of working.

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