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Creating Long Documents with InDesign shows designers how to create book-length documents in workflows with multiple users—using both InDesign features and third-party plug-ins. Publishing veteran Mike Rankin focuses on long document elements such as page and chapter numbering, table of contents, cross-references, and indexes. The course also provides an overview of document construction, from creating master pages and applying consistent formatting with styles to placing text and images and outputting to both print and interactive PDF.
Object styles are great for helping you speed up the process of creating your long-document layouts and for making things consistent. They are also great for giving you the ability to make wholesale changes in a long document with just a couple of clicks. Let's see how. So here's the scenario. We have to create two versions of our Cheese book, and in the first version the chapter opener photos will have labels that look like this, this yellow one here, and in the second version, the chapter opener photos will have labels that look like this here. And let's think about how we could accomplish this.
We could duplicate versions and put each one on their own layer, but that's kind of a pain. I mean first of all, it's a pain to create the layer, to duplicate the frames, make sure they're on the right layer. And then second, we have two versions of the text to maintain, so when there are changes, you either have to make those text changes twice, or you'd have to use something like the Place & Link Story feature to synchronize the text. And really, when you think about it, I don't want two sets of text; I want just one set of text with two different appearances, different fills, different strokes, even different text formatting, as you can see here. And all of those things can be controlled with an object style.
So I can set up as many object styles as I need versions and then create the different versions just by applying the object styles. And that's what I actually did here. So if I open the Object Styles panel and I click on the object on the left, I can see that it has the Version1 object style applied and the one on the right is the Version2 object style. So if I were to apply these to just any old frame, here is a brand-new frame just with the basic graphics frame, my default here, and I apply one of my new object styles to it, it takes on all the attributes of my Version1 or Version2.
And that's how easy it is to change between one look and another. But really, I want to be able to switch between these two document versions fast. I can't waste time applying and reapplying object styles manually to dozens of different page elements and actually, I don't have to, because with Find/Change I can find all the instances of these labels and change their appearance at once. So let's open the Find/Change dialog box by pressing Command+F or Ctrl+F. And in the Object settings, I am going to click in the Find Object Format field and in Style Options, I am going to search for an object style.
So I'll search for anything in, say, Version1, click OK, and in the Change Object Format, I'll click on Style Options > Object Style > Version2. OK. And then I can set up my scope so I can search just the selection or the document or a whole bunch of documents that I had open. And I can target specific types of frames as well. I am going to click Change All, so I am going to change everything that's in Version1 to Version2.
And I am done, and now all my frames have the Version2 object style applied. And in fact if I zoom out and scroll through my document, I can see some of my chapter openers, and now they have the Version2 label applied. Now to help me more in the future, I am going to bring back that Find/Change dialog box. I'll press Command+F or Ctrl+F and do one more thing. And see the little disk icon up here. I can actually save this query. So if I click on it, I can save it, and I'll just call it FromV1toV2.
So anytime I need to switch from Version1 to Version2, I can pick this query from the menu, so I don't even need to set it up. And of course I could create a query that goes in the opposite direction, FromV2toV1. So now just by bringing up the Find/ Change dialog box and picking a couple of queries, I can quickly go back and forth between the two versions of my document. So as we've seen, object styles, in combination with Find/Change, make a great customization combination, allowing you to switch the appearance of many items at once.
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