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Using object styles for customization

From: Creating Long Documents with InDesign

Video: Using object styles for customization

Object styles are great for helping you speed up the process of creating your long-document layouts and for making things consistent. They are also great for giving you the ability to make wholesale changes in a long document with just a couple of clicks. Let's see how. So here's the scenario. We have to create two versions of our Cheese book, and in the first version the chapter opener photos will have labels that look like this, this yellow one here, and in the second version, the chapter opener photos will have labels that look like this here. And let's think about how we could accomplish this.

Using object styles for customization

Object styles are great for helping you speed up the process of creating your long-document layouts and for making things consistent. They are also great for giving you the ability to make wholesale changes in a long document with just a couple of clicks. Let's see how. So here's the scenario. We have to create two versions of our Cheese book, and in the first version the chapter opener photos will have labels that look like this, this yellow one here, and in the second version, the chapter opener photos will have labels that look like this here. And let's think about how we could accomplish this.

We could duplicate versions and put each one on their own layer, but that's kind of a pain. I mean first of all, it's a pain to create the layer, to duplicate the frames, make sure they're on the right layer. And then second, we have two versions of the text to maintain, so when there are changes, you either have to make those text changes twice, or you'd have to use something like the Place & Link Story feature to synchronize the text. And really, when you think about it, I don't want two sets of text; I want just one set of text with two different appearances, different fills, different strokes, even different text formatting, as you can see here. And all of those things can be controlled with an object style.

So I can set up as many object styles as I need versions and then create the different versions just by applying the object styles. And that's what I actually did here. So if I open the Object Styles panel and I click on the object on the left, I can see that it has the Version1 object style applied and the one on the right is the Version2 object style. So if I were to apply these to just any old frame, here is a brand-new frame just with the basic graphics frame, my default here, and I apply one of my new object styles to it, it takes on all the attributes of my Version1 or Version2.

And that's how easy it is to change between one look and another. But really, I want to be able to switch between these two document versions fast. I can't waste time applying and reapplying object styles manually to dozens of different page elements and actually, I don't have to, because with Find/Change I can find all the instances of these labels and change their appearance at once. So let's open the Find/Change dialog box by pressing Command+F or Ctrl+F. And in the Object settings, I am going to click in the Find Object Format field and in Style Options, I am going to search for an object style.

So I'll search for anything in, say, Version1, click OK, and in the Change Object Format, I'll click on Style Options > Object Style > Version2. OK. And then I can set up my scope so I can search just the selection or the document or a whole bunch of documents that I had open. And I can target specific types of frames as well. I am going to click Change All, so I am going to change everything that's in Version1 to Version2.

And I am done, and now all my frames have the Version2 object style applied. And in fact if I zoom out and scroll through my document, I can see some of my chapter openers, and now they have the Version2 label applied. Now to help me more in the future, I am going to bring back that Find/Change dialog box. I'll press Command+F or Ctrl+F and do one more thing. And see the little disk icon up here. I can actually save this query. So if I click on it, I can save it, and I'll just call it FromV1toV2.

So anytime I need to switch from Version1 to Version2, I can pick this query from the menu, so I don't even need to set it up. And of course I could create a query that goes in the opposite direction, FromV2toV1. So now just by bringing up the Find/ Change dialog box and picking a couple of queries, I can quickly go back and forth between the two versions of my document. So as we've seen, object styles, in combination with Find/Change, make a great customization combination, allowing you to switch the appearance of many items at once.

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This video is part of

Image for Creating Long Documents with InDesign
Creating Long Documents with InDesign

59 video lessons · 15762 viewers

Mike Rankin
Author

 
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  1. 10m 48s
    1. Welcome
      54s
    2. Using the exercise files and scripts
      1m 51s
    3. Long-document workflow overview
      4m 20s
    4. Analyzing the planned output
      3m 43s
  2. 34m 7s
    1. Using master pages
      9m 34s
    2. Using layers
      7m 23s
    3. Using text variables
      6m 42s
    4. Using section markers
      5m 44s
    5. Synchronizing text
      4m 44s
  3. 26m 16s
    1. Using InDesign templates
      7m 10s
    2. Setting up preferences
      3m 27s
    3. Using Word templates
      5m 50s
    4. InCopy workflows
      5m 17s
    5. Creating a production manual
      4m 32s
  4. 40m 2s
    1. Using Based On styles
      6m 14s
    2. Using nested styles
      5m 56s
    3. Using Next Style
      3m 39s
    4. Using GREP styles
      6m 17s
    5. Using object styles
      2m 48s
    6. Using table and cell styles
      5m 8s
    7. Using swatches
      5m 33s
    8. Using Quick Apply
      4m 27s
  5. 37m 57s
    1. Placing text
      4m 57s
    2. Placing images
      3m 41s
    3. Creating metadata captions
      4m 3s
    4. Using Mini Bridge
      4m 38s
    5. Using libraries and snippets
      6m 4s
    6. Using GREP Find/Change
      5m 5s
    7. Find/Change tips
      5m 21s
    8. Using Layout Adjustment
      4m 8s
  6. 15m 53s
    1. Using Notes
      4m 7s
    2. Tracking changes
      4m 36s
    3. Using CS Review
      7m 10s
  7. 34m 43s
    1. Creating tables of contents
      7m 9s
    2. Alternative uses for the TOC feature
      4m 9s
    3. Creating cross-references
      6m 8s
    4. Creating footnotes
      6m 31s
    5. Importing footnotes
      6m 47s
    6. Creating endnotes
      3m 59s
  8. 33m 50s
    1. Scoping out the index
      2m 19s
    2. Creating index topics and references
      9m 29s
    3. Creating index cross-references
      3m 1s
    4. Creating index references with Find/Change
      3m 31s
    5. Generating an index
      3m 35s
    6. Preserving formatting in an index
      5m 13s
    7. Using third-party indexing tools
      6m 42s
  9. 26m 44s
    1. Using InDesign book files
      4m 37s
    2. Numbering book documents
      5m 46s
    3. Synchronizing book documents
      7m 5s
    4. Preflighting book documents
      3m 49s
    5. Outputting book documents
      5m 27s
  10. 12m 54s
    1. Using conditional text
      5m 1s
    2. Using Smart Text Reflow
      4m 3s
    3. Using object styles for customization
      3m 50s
  11. 25m 17s
    1. Preflighting documents
      6m 56s
    2. Exporting to print PDF
      5m 26s
    3. Exporting to interactive PDF
      5m 36s
    4. Archiving a project
      7m 19s
  12. 48s
    1. Goodbye
      48s

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