Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member
When you check spelling in InCopy, it checks the text against whichever language is associated with that text, and by default, the language associated with all text and with all styles in InDesign and InCopy is the language that was selected when the program was installed in your computer. So in my case, it was US English was the language associated with it. And you can see that just by clicking in any text, opening up the Character panel, which is part of the Advanced Workspace, and looking at the very bottom, where the dropdown list of languages appears. English USA.
Well, sometimes, especially if you are entering text that's in Spanish or French or something else, obviously you don't want it checking against the English dictionary. You want it checking against the Spanish or the French and so on dictionary. Luckily, InCopy comes with over 30 language dictionaries. Just open up this little menu and you can see them all. So there is lots of different variations of German. There is even French and French- Canadian, only one Spanish, and then there is also, we have UK and USA English, as well as a Legal and a Medical dictionary.
So the best way to see this at work would be to turn on Dynamic Spell Check. I am going to Edit. I have already done this, Edit > Spelling, and turn on Dynamic Spell Check, so that we can see at a glance which words InCopy is considering are incorrectly spelled. I am going to zoom in to this word, and here somebody has translated into Spanish "California Snow." And because this is English, apparently de and California are in the English Dictionary, but Nieves is not.
So if I select this phrase and say no, this should be Spanish, not English, I come to the Character dropdown menu, choose Spanish, and now it says yes, it is correctly spelled. So it uses that language dictionary not just for spell checking by the way, but also for hyphenation. So if Nieves fell at the end of the line, it would hyphenate it according to the Spanish rules and not the English rules, which is correct. Now, what happens if you are writing in Spanish and you misspelled a word in Spanish? Like what if I said that this was spelled EI? Then when I right-click on this word, you can see that it suggests Spanish words to replace it.
It should be Nieves. There you go. I have another example up above here. I have the phrase ad litem, which makes no sense in here. It's a legal phrase, and it's counting litem to be misspelled. So if I right-click, it says that should be liter or a litter, something like that, but this is actually a legal phrase. So if I select this and say the language should be USA Legal, it knows that it is correctly spelled.
Now, this could be a little tedious for you as the editor changing the language here. If you need to quote somebody from a foreign language or type in a foreign phrase, this will be fantastic to help you make sure it's spelled correctly and hyphenating correctly. If you're actually doing a full French version or Spanish version of a publication, then you should work with your designers, because they can include this language in the style. So you can have a style called section blurb English and section blurb Spanish, and then you can go ahead and apply the correct style to the text, or they can do it themselves.
So that it automatically uses the correct language.
Get unlimited access to all courses for just $25/month.Become a member
120 Video lessons · 58296 Viewers
119 Video lessons · 67576 Viewers
84 Video lessons · 16863 Viewers
125 Video lessons · 29759 Viewers
Access exercise files from a button right under the course name.
Search within course videos and transcripts, and jump right to the results.
Remove icons showing you already watched videos if you want to start over.
Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.
Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.