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Using Smart Text Reflow

From: Creating Long Documents with InDesign

Video: Using Smart Text Reflow

Smart Text Reflow is a feature that you can use to have InDesign automatically add or remove pages so that a document has no pages that are either empty or overset. And you can find the controls for Smart Text Reflow in InDesign's Preferences, so I'll press Command+K or Ctrl+K under Type and down at the bottom here is Smart Text Reflow. So I can enable it or disable it. I can choose where pages are added, so at the end of a current Story, a section within a document or at the end of the document. I can apply it only to master text frames or to other frames in the document.

Using Smart Text Reflow

Smart Text Reflow is a feature that you can use to have InDesign automatically add or remove pages so that a document has no pages that are either empty or overset. And you can find the controls for Smart Text Reflow in InDesign's Preferences, so I'll press Command+K or Ctrl+K under Type and down at the bottom here is Smart Text Reflow. So I can enable it or disable it. I can choose where pages are added, so at the end of a current Story, a section within a document or at the end of the document. I can apply it only to master text frames or to other frames in the document.

I can preserve spreads and I can also choose to delete empty pages. I am going to select that and click OK. Now one other thing to note is that the Smart Text Reflow Preferences are document-specific, so changes you make to them only apply to a current document. If you want to set them up for all of new documents, make them part of your templates or do what I just did and set them with no documents open. So now with Smart Text Reflow enabled, I am going to create a new document. I am going to give it a master text frame, and it's only going to be one page long.

And I'll click OK and then in the Pages panel, I can see indeed it is one page long. So I'll press Command+D or Ctrl+D to get the Place dialog box. I'll navigate to an RTF text file, and this is a large text file with a lot of text in it, and I'll click Open. And I can place the text in my document, and I can see from the cursor that InDesign is busy, and now it's autoflowing text, and it's going to create enough pages to fill all this text. And in the Pages panel, I can see now instead of one page, I have 153 pages and 77 spreads.

So it fit all the text with no overset text. Now remember in the Preferences I also set Delete Empty Pages. So if I were to select all this text and change the point size up in the Control panel from, say, 12 points down to 10 points, I am going to make that type smaller. It's going to take up less space. That would make empty pages at the end of the document. But since I set the preference to Delete Empty Pages, they will be removed from the document. So let's see that happen. So now instead of 153 pages, I am down to 119 pages.

Now you can also use Smart Text Reflow with frames that aren't master text frames. So let's go back to the preference. I'll close this document and not save it. I'll press Command+K or Ctrl+K, Type > Preferences. I'll uncheck Limit to Master Text Frames and click OK. Now I'll create another new document, and this time I'll use two pages starting on page 2, so I have a nice facing-pages spread in front of me. I'll click and drag to draw a one text frame, and then I'll hold down Command or Ctrl to select the frame and click on the outport to get a loaded cursor, where I can click and drag a new text frame.

So now I have two linked frames in this story, and I want to flow that same long text into them. So I'll press Command+D or Ctrl+D to get place, select that same RTF document, and place it. And now you can see InDesign is busy autoflowing the text again, and this time it created 154 pages to accommodate the text. I can do the same thing by changing the point size. So I'll select all the text, go to the Control panel, decrease the point size, and then pages were removed.

Now I am down to 120 pages in this document. So the trick to getting Smart Text Reflow to work here is the fact that I had two frames linked across pages. It won't work if you have overset text on just a single page; it has to be linked across multiple pages. Smart Text Reflow can save you time, especially when you first pour a large amount of text into a simple InDesign document and also potentially at the end of a workflow, where you have to output multiple versions contained in a single document.

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This video is part of

Image for Creating Long Documents with InDesign
Creating Long Documents with InDesign

59 video lessons · 15504 viewers

Mike Rankin
Author

 
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  1. 10m 48s
    1. Welcome
      54s
    2. Using the exercise files and scripts
      1m 51s
    3. Long-document workflow overview
      4m 20s
    4. Analyzing the planned output
      3m 43s
  2. 34m 7s
    1. Using master pages
      9m 34s
    2. Using layers
      7m 23s
    3. Using text variables
      6m 42s
    4. Using section markers
      5m 44s
    5. Synchronizing text
      4m 44s
  3. 26m 16s
    1. Using InDesign templates
      7m 10s
    2. Setting up preferences
      3m 27s
    3. Using Word templates
      5m 50s
    4. InCopy workflows
      5m 17s
    5. Creating a production manual
      4m 32s
  4. 40m 2s
    1. Using Based On styles
      6m 14s
    2. Using nested styles
      5m 56s
    3. Using Next Style
      3m 39s
    4. Using GREP styles
      6m 17s
    5. Using object styles
      2m 48s
    6. Using table and cell styles
      5m 8s
    7. Using swatches
      5m 33s
    8. Using Quick Apply
      4m 27s
  5. 37m 57s
    1. Placing text
      4m 57s
    2. Placing images
      3m 41s
    3. Creating metadata captions
      4m 3s
    4. Using Mini Bridge
      4m 38s
    5. Using libraries and snippets
      6m 4s
    6. Using GREP Find/Change
      5m 5s
    7. Find/Change tips
      5m 21s
    8. Using Layout Adjustment
      4m 8s
  6. 15m 53s
    1. Using Notes
      4m 7s
    2. Tracking changes
      4m 36s
    3. Using CS Review
      7m 10s
  7. 34m 43s
    1. Creating tables of contents
      7m 9s
    2. Alternative uses for the TOC feature
      4m 9s
    3. Creating cross-references
      6m 8s
    4. Creating footnotes
      6m 31s
    5. Importing footnotes
      6m 47s
    6. Creating endnotes
      3m 59s
  8. 33m 50s
    1. Scoping out the index
      2m 19s
    2. Creating index topics and references
      9m 29s
    3. Creating index cross-references
      3m 1s
    4. Creating index references with Find/Change
      3m 31s
    5. Generating an index
      3m 35s
    6. Preserving formatting in an index
      5m 13s
    7. Using third-party indexing tools
      6m 42s
  9. 26m 44s
    1. Using InDesign book files
      4m 37s
    2. Numbering book documents
      5m 46s
    3. Synchronizing book documents
      7m 5s
    4. Preflighting book documents
      3m 49s
    5. Outputting book documents
      5m 27s
  10. 12m 54s
    1. Using conditional text
      5m 1s
    2. Using Smart Text Reflow
      4m 3s
    3. Using object styles for customization
      3m 50s
  11. 25m 17s
    1. Preflighting documents
      6m 56s
    2. Exporting to print PDF
      5m 26s
    3. Exporting to interactive PDF
      5m 36s
    4. Archiving a project
      7m 19s
  12. 48s
    1. Goodbye
      48s

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