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Using Quick Apply

From: Creating Long Documents with InDesign

Video: Using Quick Apply

Despite the fact that it's been around for several versions of InDesign, Quick Apply maybe somewhat of an obscure feature. Some users don't know about it, while others couldn't live without it. And to a few people, Quick Apply is practically their entire way of running InDesign. So let's take a look at this ultra-fast, ultra-powerful tool. As an efficiency tool, Quick Apply is unsurpassed. It allows you to apply any kind of style, choose any menu item, run any script, enter text variables, apply conditions to text, all with a couple of keystrokes.

Using Quick Apply

Despite the fact that it's been around for several versions of InDesign, Quick Apply maybe somewhat of an obscure feature. Some users don't know about it, while others couldn't live without it. And to a few people, Quick Apply is practically their entire way of running InDesign. So let's take a look at this ultra-fast, ultra-powerful tool. As an efficiency tool, Quick Apply is unsurpassed. It allows you to apply any kind of style, choose any menu item, run any script, enter text variables, apply conditions to text, all with a couple of keystrokes.

No mousing around, no fumbling for the right panel, no trying to remember keyboard shortcuts. So to demonstrate, here is a long-document scenario. You have your template setup, and you flow this unstyled manuscript into it and you have your paragraph style set up in your Paragraph Styles panel. Now you have to combine the text in the styles in the quickest way possible. So you can get some mileage out of using Next Style, as I talked about in another movie, but that only works when you have a really predictable pattern of styles. And many times it requires an actual intelligent human brain to look at content and figure out which style to apply.

So that's manual work. But you can style all that text in much less time if you use the Quick Apply feature, along with some other keyboard shortcuts for navigating through text. So the first thing to do is to customize the Quick Apply window so it only lists what you need for the task at hand. The shortcut for bringing up Quick Apply is Command+Return or Ctrl+Enter on the PC, and this opens the Quick Apply window. In the little triangle on the left-hand side, I can customize what appears in the menu. So right now it's set up to show all the possibilities: Paragraph Styles, Character Styles, Object Styles, menu commands, scripts, and so on, and for styling this text, I really only want Paragraph Styles, so I am going to uncheck all the others.

And you can see the menu will keep redrawing and getting shorter and shorter until it just focuses on Paragraph Styles. Here we go. Now all we have is paragraph styles in here. And I will move it out of my way a little bit. The window will remember where I put it last. So I will put my cursor in the text, and I will press Command+Enter or Ctrl+Return. Now another paragraph style I want to apply here is the chapter number, and I thought ahead and named to my paragraph styles with letter prefixes that I can quickly type in Quick Apply.

So for Chapter Number, I just type cn, and you can see that it's automatically selected ChapterNumber. And I just press Return. Now I can keep my hand on the Command or Ctrl key and press the down arrow on my keyboard to move my cursor down to the next paragraph and then press Return to bring up the dialog box, and now I want to apply the chapter title, so I will type "ct" and Return. Now my chapter title is styled. Again I will press Command+Down Arrow or Ctrl+Down arrow.

Now I want to apply the drop cap style. Again, Command+Return, Ctrl+Enter to bring up Quick Apply, and body drop cap, bdc. Return. And I will just keep going through the manuscript like this. Now I have a range of body text styles that I want to style, so I will press Command+Return, bt, and so on. I can go through the whole document like this very quickly.

Now on this next page, I have some poetry that I want to style. So I will press Command+Return to bring up Quick Apply and press P for my Poetry Style. And Poetry Last, for the last paragraph of poetry, some more BodyText, and then I come to a chapter subhead, Chapter1. Some BodyFirst text that comes after the subhead, bf, and one more BodyText, bt.

So there, that was pretty quick. And while text styling is a great application for Quick Apply, remember you can also use it to apply things like object styles, text variables, text conditions and even to run scripts. So if you Master Quick Apply, you can do all of these things from the keyboard very quickly.

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This video is part of

Image for Creating Long Documents with InDesign
Creating Long Documents with InDesign

59 video lessons · 15283 viewers

Mike Rankin
Author

 
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  1. 10m 48s
    1. Welcome
      54s
    2. Using the exercise files and scripts
      1m 51s
    3. Long-document workflow overview
      4m 20s
    4. Analyzing the planned output
      3m 43s
  2. 34m 7s
    1. Using master pages
      9m 34s
    2. Using layers
      7m 23s
    3. Using text variables
      6m 42s
    4. Using section markers
      5m 44s
    5. Synchronizing text
      4m 44s
  3. 26m 16s
    1. Using InDesign templates
      7m 10s
    2. Setting up preferences
      3m 27s
    3. Using Word templates
      5m 50s
    4. InCopy workflows
      5m 17s
    5. Creating a production manual
      4m 32s
  4. 40m 2s
    1. Using Based On styles
      6m 14s
    2. Using nested styles
      5m 56s
    3. Using Next Style
      3m 39s
    4. Using GREP styles
      6m 17s
    5. Using object styles
      2m 48s
    6. Using table and cell styles
      5m 8s
    7. Using swatches
      5m 33s
    8. Using Quick Apply
      4m 27s
  5. 37m 57s
    1. Placing text
      4m 57s
    2. Placing images
      3m 41s
    3. Creating metadata captions
      4m 3s
    4. Using Mini Bridge
      4m 38s
    5. Using libraries and snippets
      6m 4s
    6. Using GREP Find/Change
      5m 5s
    7. Find/Change tips
      5m 21s
    8. Using Layout Adjustment
      4m 8s
  6. 15m 53s
    1. Using Notes
      4m 7s
    2. Tracking changes
      4m 36s
    3. Using CS Review
      7m 10s
  7. 34m 43s
    1. Creating tables of contents
      7m 9s
    2. Alternative uses for the TOC feature
      4m 9s
    3. Creating cross-references
      6m 8s
    4. Creating footnotes
      6m 31s
    5. Importing footnotes
      6m 47s
    6. Creating endnotes
      3m 59s
  8. 33m 50s
    1. Scoping out the index
      2m 19s
    2. Creating index topics and references
      9m 29s
    3. Creating index cross-references
      3m 1s
    4. Creating index references with Find/Change
      3m 31s
    5. Generating an index
      3m 35s
    6. Preserving formatting in an index
      5m 13s
    7. Using third-party indexing tools
      6m 42s
  9. 26m 44s
    1. Using InDesign book files
      4m 37s
    2. Numbering book documents
      5m 46s
    3. Synchronizing book documents
      7m 5s
    4. Preflighting book documents
      3m 49s
    5. Outputting book documents
      5m 27s
  10. 12m 54s
    1. Using conditional text
      5m 1s
    2. Using Smart Text Reflow
      4m 3s
    3. Using object styles for customization
      3m 50s
  11. 25m 17s
    1. Preflighting documents
      6m 56s
    2. Exporting to print PDF
      5m 26s
    3. Exporting to interactive PDF
      5m 36s
    4. Archiving a project
      7m 19s
  12. 48s
    1. Goodbye
      48s

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