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Creating Long Documents with InDesign shows designers how to create book-length documents in workflows with multiple users—using both InDesign features and third-party plug-ins. Publishing veteran Mike Rankin focuses on long document elements such as page and chapter numbering, table of contents, cross-references, and indexes. The course also provides an overview of document construction, from creating master pages and applying consistent formatting with styles to placing text and images and outputting to both print and interactive PDF.
Despite the fact that it's been around for several versions of InDesign, Quick Apply maybe somewhat of an obscure feature. Some users don't know about it, while others couldn't live without it. And to a few people, Quick Apply is practically their entire way of running InDesign. So let's take a look at this ultra-fast, ultra-powerful tool. As an efficiency tool, Quick Apply is unsurpassed. It allows you to apply any kind of style, choose any menu item, run any script, enter text variables, apply conditions to text, all with a couple of keystrokes.
No mousing around, no fumbling for the right panel, no trying to remember keyboard shortcuts. So to demonstrate, here is a long-document scenario. You have your template setup, and you flow this unstyled manuscript into it and you have your paragraph style set up in your Paragraph Styles panel. Now you have to combine the text in the styles in the quickest way possible. So you can get some mileage out of using Next Style, as I talked about in another movie, but that only works when you have a really predictable pattern of styles. And many times it requires an actual intelligent human brain to look at content and figure out which style to apply.
So that's manual work. But you can style all that text in much less time if you use the Quick Apply feature, along with some other keyboard shortcuts for navigating through text. So the first thing to do is to customize the Quick Apply window so it only lists what you need for the task at hand. The shortcut for bringing up Quick Apply is Command+Return or Ctrl+Enter on the PC, and this opens the Quick Apply window. In the little triangle on the left-hand side, I can customize what appears in the menu. So right now it's set up to show all the possibilities: Paragraph Styles, Character Styles, Object Styles, menu commands, scripts, and so on, and for styling this text, I really only want Paragraph Styles, so I am going to uncheck all the others.
And you can see the menu will keep redrawing and getting shorter and shorter until it just focuses on Paragraph Styles. Here we go. Now all we have is paragraph styles in here. And I will move it out of my way a little bit. The window will remember where I put it last. So I will put my cursor in the text, and I will press Command+Enter or Ctrl+Return. Now another paragraph style I want to apply here is the chapter number, and I thought ahead and named to my paragraph styles with letter prefixes that I can quickly type in Quick Apply.
So for Chapter Number, I just type cn, and you can see that it's automatically selected ChapterNumber. And I just press Return. Now I can keep my hand on the Command or Ctrl key and press the down arrow on my keyboard to move my cursor down to the next paragraph and then press Return to bring up the dialog box, and now I want to apply the chapter title, so I will type "ct" and Return. Now my chapter title is styled. Again I will press Command+Down Arrow or Ctrl+Down arrow.
Now I want to apply the drop cap style. Again, Command+Return, Ctrl+Enter to bring up Quick Apply, and body drop cap, bdc. Return. And I will just keep going through the manuscript like this. Now I have a range of body text styles that I want to style, so I will press Command+Return, bt, and so on. I can go through the whole document like this very quickly.
Now on this next page, I have some poetry that I want to style. So I will press Command+Return to bring up Quick Apply and press P for my Poetry Style. And Poetry Last, for the last paragraph of poetry, some more BodyText, and then I come to a chapter subhead, Chapter1. Some BodyFirst text that comes after the subhead, bf, and one more BodyText, bt.
So there, that was pretty quick. And while text styling is a great application for Quick Apply, remember you can also use it to apply things like object styles, text variables, text conditions and even to run scripts. So if you Master Quick Apply, you can do all of these things from the keyboard very quickly.
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